Section C - SOW Metal Shelving (DRAFT) (002).docx

SECTION C

STATEMENT OF WORK FOR

METAL SHELVING FOR WAREHOUSES – KHASHM-AL-AN

RIYADH, KINGDOM OF SAUDI ARABIA (KSA)

C.1. GENERAL:

The Contractor shall provide all materials, equipment, labor, supervision and resources required supply & install all metal shelving units as described in this Statement of Work (SOW) for Ministry of National Guard (MNG) Logistic Base warehouses located at KHASHM-AL-AN, Riyadh, KSA.

C.2. PERIOD OF PERFORMANCE:

All shelving components must be procured, installed and ready for use by customer no later than one hundred and eighty (180) calendar days after Notice to Proceed (NTP).

C.3. REQUIREMENTS:

3.1 Site Access: The warehouses mentioned in Section C.1 are on a MNG military base with controlled access at main gates and at sub-compound gates. Employees and vehicles will require authorization to enter the various sites. Prior to commencing any mobilization or installation activity, the Contractor shall coordinate access to the various warehouse locations through the MNG at minimum Thirty (30) calendar days in advance of access. Assistance with access requests can be provided by request through the KO or COR. A template of the access letter is provided in Attachment J.3

3.2 Project Key Personnel: Upon contract award, the Contractor shall submit a list of key project personnel with their position, phone number and email address to the KO. At minimum the list should include a Project Manager who will serve as the main point of contact (POC) for the KO and COR throughout the duration of the project. The Project Manager shall have signatory authority and shall have authority to direct Contractor employees. The Project Manager shall be able to speak and write in English fluently. The contractor shall also provide a Saudi National representative responsible for coordination and communications with MNG representatives. All key personnel shall be available and accessible for the duration of the project.

3.3 Worker Control: The Contractor shall be responsible for the conduct of workers on this project. Workers shall not wander from the job sites. Contractor shall designate appropriate break area and toilet facilities, these areas shall be maintained in a clean and hygienic condition. Contractor shall be responsible for the safety of its personnel in accordance with Saudi Arabian regulations. The United States USG (USG) is not responsible for employee conduct nor liable for the safety of Contractor’s personnel. Work is subject to stoppage by USG for failure to comply with base regulations and requirements of this contract.

3.4 Protection and Security of Contractor Furnished Materials (CFM): The Contractor is responsible for the security, storage and protection of all CFM. All CFM supplied and installed under this contract is required to be free of dust, damage or defect at the time of final inspection. Any damaged or defective items discovered during final inspection shall be replaced at no additional cost to the USG within the period of performance. Additionally, the USG will not be held responsible for compensation of materials if the contractor fails to properly store and secure materials after delivery to work sites.

3.3 Storing & Protection of USG Personnel and Facilities: The Contractor shall conduct installation activities in such a manner to avoid damage to existing MNG facilities or risk to MNG personnel. Any damage caused by the Contractor to facilities (i.e. wall, ceiling, floor, door, window, tile, concrete, asphalt, electrical outlets, paint, etc.) shall be restored to original condition by repair or replacement. Restoration method statement shall be submitted to the KO for approval prior to commencing work. Final acceptance of all work will not

3.4 Installation: The Contractor shall supply and install all required items identified in Section C.4 of this SOW. Refer to specifications and contract clauses for specific installation instructions. All shelving shall be anchored or secured to prevent movement, tipping or falling over.

3.5 Submittals: All material or information requiring USG approval shall be submitted to the KO for review and approval using Transmittal Form provided in Section J.2. USG may take up to fourteen (14) calendar days to review submittal for approval or disapproval. Disapproval of submittal shall not be the base for any delay claims.

3.6 Request for Clarification: The Contractor shall submit all questions, clarification or information requests in writing to the KO using Request for Clarification Form provided in Section J.3. USG may take up to fourteen (14) calendar days to respond. Any response from the USG, interpreted by the Contractor, as a change from contract requirements impacting cost or time shall be immediately identified to the KO and the COR in writing through letter. USG will not provide any equitable adjust to the Contractor, if a change impacting cost or time was executed by the Contractor without formal contract modification. No one other than the KO is authorized to direct change.

3.7 Quality Control and Quality Assurance: The Contractor shall be responsible for Quality Control to ensure compliance with contract requirements. During period of performance, the USG may perform periodic Quality Assurance activities to ensure Contractor’s compliance with contract requirements. Once the Contractor has supplied and installed all items, the Contractor shall submit a request for a final inspection to the KO. Final inspection will be conducted by the USG along with the Contractor to verify all activities have been completed according to the contract requirements and proper installation practice. Attendance by the Contractor’s Project Manager at the final inspection is mandatory. Upon satisfactory completion of the final inspection and completion of punch-list items, the USG will accept all work and issue a Final Acceptance letter.

3.8 Safety: The Contractor is responsible for the safety of all employees and work sites. All employees shall wear the appropriate personal protective equipment related to the task. At a minimum, when assembling shelving units, employees shall wear close-toed shoes (no sandals) and hard hats when performing overhead work. Work platforms and ladders will be required for work over 2.5 meters in height. No climbing on shelving to assemble. Any power tools and equipment, including welding or cutting tools, shall be subject to inspection by USG. Non-conforming tools, power cords and equipment will be removed and replaced. USG has the right to issue a work stoppage for gross negligence of safety.

3.9 Warranty: The Contractor shall warranty all items, provided under this contract, for a period of year from Final Acceptance. The contractor shall submit a warranty letter to the KO and the COR for approval containing the following information: list of all items provided under contract along with associated part/catalog numbers, warranty start date, warranty end date and contact information of Contractor’s representative for the duration of the warranty period.

3.10 Spare Parts: For the items identified in Section C.4, manufacturer typically provides additional spare parts (such replaceable parts, screws, joints, wheels, etc.), approximately 5% of the total order. Contractor shall provide a list of all spare parts to the COR for review. If there are no spare parts, then the contractor shall inform the COR as such by official correspondence letter. Any spare parts shall be delivered, inventoried, stored and labeled properly by shelving type and facility. Location to store the spare parts shall be identified to the Contractor during the period of performance.

3.11 Drawings and Specifications: The contractor will be provided with a set of drawings depicting location and type of shelving required for each facility. The contractor will also be provided with shelving and contract specifications and regulations.

3.12 Changes and Modifications: The Contracting Officer (KO) is the only person authorized to make changes to this contract. If the requirements specified in this contract, such as; type of shelving, quantities, floor plan locations or any other change which is within the scope of this contract may require a modification as per US acquisition regulations. If the contractor is requested to change the requirements of this contract by anyone other than the KO, the contractor shall immediately report the incident to the KO and COR.

C.4. SHELVING QUANTITIES:

4.1 The Contractor shall supply and install the following quantities of items at the facilities as identified in Section J.1 - Drawings.

4.1 Metal Shelving Units:

ITEM CODE DESCRIPTION SIZE (WxDxH) TOTAL QTY

4.2 Refer to Section J.2 - Specifications for item code references, except Item DA-13, the USG does not have data for this item. Contractor shall research and submit manufacturer cut sheets, catalogs, and/or physical samples for all shelving items for USG review and acceptance.

C.5 SCHEDULE

5.1 The contractor shall submit a work breakdown schedule by Site as listed below. Drawings provided in Section J.1 will define the quantities and floor layout. Total number of each building type is in parenthesis:

CLIN 0001 - SITE 1

Bldg 041 A (1) Bldg 041 B (7) Bldg 041 C (1)

CLIN 0002 - SITE 2

Bldg 041 A (1) Bldg 041 B (5) Bldg 041 C (1)

CLIN 0003- SITE 3

Bldg 041 A (1)

CLIN 0004 - SITE 4

Bldg 041 A (1)

CLIN 0005 - SITE 5

Bldg 041 B (1)

CLIN 0006 – FINAL ACCEPTANCE

C.6 PAYMENTS:

6.1 This contract shall be a Fixed-Firm Price, Lump Sum payment contract. The contractor will be paid in accordance with the payment schedule as specified below. Payments shall be requested and processed in accordance with Section G of this contract.

CLINS 0001 – 0005 – Complete Installation (by Site) – Periodic payment requests may be submitted as sites are completed and accepted by USG.

CLIN 0006 - Final Payment – 10% percent of total contract price shall be retained until final inspection and acceptance of all sites, including clean-up and any repairs required. Contractor will submit a final payment request in accordance with Federal

C.7 CONTRACT CLAUSES AND SPECIFICATIONS:

7.1 The following list of Contract Clauses and Specification Sections shall pertain to this contract and shall be provided to the Contractor as separate attachments. Contractor shall refer to these attachments for preparing and submitting a Request for Proposal package.

A – RFP Table of Contents B – Contractor’s Pricing Table (To be submitted with Contractor’s price proposal)

C – SOW

E – Inspection and Acceptance F – Deliveries or Performance G – Contract Administration H – Special Instructions I – Contract FAR Clauses J – Material and Installation Specifications and Forms

END OF SECTION C