Site Visit Information for Ft Carson.docx

A site visit will be held at Fort Carson, Colorado on 13 MAR 2024 at 0800 MST. There will be a short briefing in Building 1225 followed by a driving tour of facilities. The purpose of the site visit is to allow attendees to get familiar with the site. Questions will not be answered during the site visit. Attendees are encouraged to take notes of questions, then after reviewing the solicitation documents, submit your questions no later than the due date as posted in the solicitation. Prospective offerors are highly encouraged to attend the site visit. Remarks and explanations provided by Government representatives during the site visit shall not change the terms of the RFP. Any change to the RFP terms will be conveyed through an amendment to the RFP. Failure to attend the site visit will not disqualify the Offeror; however, the Offeror acts at its own risk and will not be relieved from complying with the terms and conditions of the solicitation or any resultant contract by reason of such failure. In no event will a failure to inspect the site constitute grounds for a claim after award of a contract.

Companies are limited to two (2) attendees per firm due limited transportation. It is the responsibility of the attendees to request access to the base. Attendees that do not have current access to the base must utilize the mobile site: http://pass.aie.army.mil to request access no later than 6 MAR 2024. Attendees will be required to submit your personal identifiable information for the purpose of performing a background check. Attendees will receive a text to notified them if they are approved and cleared to access the installation. Please save the text information to show at the gate if requested. All attendees must also bring a physical copy of their driver’s license, proof of insurance, and proof vehicle of registration to present at the Officers at the gate. Attendees will utilize gate 2 to access the gate then proceed to the meeting location (refer to the attached base map for directions).

Attendees must also must notify Samuel Colton, Contracting Officer, and Melanie Palmas, Contract Specialist, by electronic mail (Samuel.j.colton.civ@army.mil and Melanie.d.palmas.civ@army.mil) no later than 1400 on 6 MAR 2024 if attending the site visit. Include in the Subject Line: “W5168W-24-R-0009, Site Visit.” Notification shall include attendee full name, company, and email address. No other pre-proposal conference will be held. Attendance is at the expense of the Offerors. The Government cannot guarantee access to Fort Carson at any other time.

Attendees must arrive on time to be included in the site visit. The visit will start promptly at 0800, MST and anyone arriving after that time will be denied admission. Be advised that Fort Carson is a limited access installation, and people entering its gates are subject to entrance requirements and possible search. Photography or video recording on base is prohibited.