Pre-Bid Meeting Minutes_ Attendance_Slides W50S9C20B0003.pdf

NATIONAL GUARD BUREAU

UNITED STATES PROPERTY AND FISCAL OFFICE OF VERMONT

789 VERMONT NATIONAL GUARD ROAD

COLCHESTER, VERMONT 05446-3099

NGVT-PFO-PC 28 August 2020

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-BID CONFERENCE AND SITE VISIT, SOLICITATION

W50S9C-20-B-0003, 2020 Consolidated Construction

28 August 2020 / Start 10:02 A.M. / Complete 11:20 A.M.

1. The list of contractors attending the meeting is shown on the attached sign-in sheet.

The following Government representatives attend the subject meeting

Name Position Mr. James A. Belaski Contracting Officer TSgt Randy Brittingham Contract Specialist

Mr. Christopher Day VTANG 158th Civil Engineering Squadron

2. A power point slide presentation on the solicitation and project specifics presented to all attendees. A copy of the power point presentation will be uploaded to Beta.Sam.Gov for access by all.

3. Mr. Day provided an overview of the various projects and project plans.

4. The group then completed a site walk to the project sites to review existing conditions.

5. The group was reminded to submit question in writing and check Beta.Sam.Gov frequently for updates and responses.

6. The pre-bid conference and site visit concluded at 11:20 AM.

JAMES A. BELASKI

CONTRACTING OFFICER

Attachments:

Attendance Roster Power Point Slides

Company Last Name First Name Phone

Alliance Dahlen Robert 802-598-7049 Alliance Johnson Tyler 802-598-7596 Alliance Morin Gary 802-233-9579 A. Cooper Mechanical Gardner Neil 802-655-9191 x231 Alpha Electric Ewell Paul 802-658-2773 Alpha Electric Jones Mo 802-658-2773 Wright & Morrisey Sumner Troy 802-793-2273 Tanner Masonry, Inc Tanner Justin 802-535-6860 Vermont Air National Guard Belaski James 802-338-3186 Vermont Air National Guard Brittingham Randy 802-220-5424 Vermont Air National Guard Day Chris 802-220-5424

W50S9C20B0003 2020 Consolidate Projects

Site Visit Attendance - 28 Aug 2020

158th Fighter Wing

Please Sign In

W50S9C-20-B-0003

2020 Consolidated Projects

CURZ 202302 – B90 Flashing Repair CURZ 202304 – Repair Base Pavements

CURZ 202307 – B410 HVAC Repair CURZ 202308 – Shop Light Upgrades

Pre-Bid August 28, 2020

10:00 AM

158th FW, South Burlington, VT

INTRODUCTION

• Mr. James A. Belaski – Contracting Officer

• TSgt Randy A. Brittingham – Contract Specialist

• Maj Mathew W. Lehman – Deputy Base Civil Engineer Technician/Contracting Officer Representative (COR)

Pre Bid Discussions

• Solicitation Section 00100 4.5

• Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

• Bottom Line – No matter what is discussed or said, provide bid based - on plans, specifications, addendums, and written documents only.

SCOPE OF CONTRACT

• Magnitude - $250,000 - $500,000

• One Firm-Fixed Price Contract will be awarded

• FAR 52.216-1

• Small Business Set-Aside

• NAICS Code 236220; Small Business Size $39.5M

• Period of Performance – 300 Days after Notice to

Proceed.

• Registered in SAM – Interested offerors must be registered. Go to https://www.sam.gov to register.

You will need your DUNS number.

https://www.sam.gov/

SOLICITATION, PLANS &

SPECIFICATIONS

• On the Web – www.beta.sam.gov

• Solicitation

• Exhibits

• Questions & Answers Document

• Amendments

• Check Regularly http://www.fbo.gov/

Section 00010 Contract Line Items (CLINS)

• 0001 B90 Flashing Repair

• 0002 Repair Base Pavements

• 2001 B410 HVAC Repair

• 2002 Contractor Manpower Reporting (CMRA)

Pending deletion by Amendment Options:

• 3001 Repair GRAB Barrier Concrete Cracks

• 3002 40 Hours Parking/Roadway Crack Seal

• 3003 Re-Pave Behind B 310

• 3004 Upgrade Bldg 300 Shop Lighting

• 3005 Upgrade Bldg 312 Shop Lighting

• 3006 Upgrade Bldg 314 Shop Lighting

Section 00010 Contract Line Items (CLINS)

Helpful Hints

• Only provide price information for each CLIN.

• Do not write explanations, exceptions, qualifications on the bid. This could result in rejection of the bid.

When in doubt.….submit a question

Offer (Bid) Guarantee

• Solicitation Item 13 B

• An Offer Guarantee “is” Required

• FAR 52.228-1 Bid Guarantee (SEP 1996)

• shall be 20% of the bid price or $3 Million whichever is less

Evaluation of Options

• FAR 52.217-1 Evaluation of Options (JUL 1990)

• Government will evaluate offers for award purposes by adding the total price for all options to the total price for basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

Limitations on Subcontracting

• FAR 52.219-14 (DEV) Limitations on Subcontracting (DEVIATION 2020-O0008)

• 52.219-14(c)(3) – General Construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

FAR 52.204-24 Representations

• FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

• MUST BE COMPLETED AND SUBMITTED WITH

BID.

• See second page 52.204-24 (d) Representations (1) & (2)

• Document included in next solicitation Amendment.

Period of Performance

52.211-10 Commencement, Prosecution, and Completion of Work (Apr 1984)

The Contractor shall be required to (a) commence work under this contract within 30 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 300 calendar days for all work including all exercised options. The time stated for completion shall include final cleanup of the premises.

Period of Performance

Anticipated Timeline

• Bid Opening – Currently 11 Sept 2020

• Contract Award – Sept 2020

• Performance & Payment Bonds Approval – Early Oct

• Pre-Performance Conference/NTP – Mid Oct

Liquidated Damages

• Not Applicable to this Contract.

Questions

• SUBMIT YOUR QUESTIONS EARLY

• Questions must be Submitted as shown in Section 00100 Para 5. Email to:

james.a.belaski.civ@mail.mil and randy.brittingham.1@us.af.mil

• Subject Line: Solicitation No. W50S9C-20-B-0003

• Submit Questions no later than the 5th day prior to bid due date.

• DO NOT contact Government Engineering or the Architect- Engineer – This will delay response time mailto:James.a.Belaski.civ@mail.mil mailto:randy.brittingham.1@us.af.mil

Bid Due Date

• Bid Due Date: Sept 11, 2020, 11:00 AM Local Time

• Solicitation - Page 1 Block 13 a

• Bid Opening

• Solicitation Section 00100 Para 6

• Location:

Vermont Air National Guard Logistics Readiness Bldg 70 Room #230 45 NCO Drive South Burlington, VT 05403

• Fax or Email Proposals Will “NOT” be accepted

• Please Note Base Access Requirements in Para 6.

Complete Bid Package

• A complete bid package must contain:

(a) Offer, Standard Form (SF) 1442 pages 1 & 2 completed and signed

(b) Section 00010 Line Items- all items must be priced

(c) A valid Bid Bond. Standard Form 24.

(d) Section 00600, Representations and Certifications, completed and return only additional certifications found in this section. In addition, the offeror must have entered current and complete data within the past year in Online Representations and Certifications (ORCA), is https://sam.gov.

Complete Bid Package - continued

(e) When completing the “Offeror” portion of the SF 1442 (Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. At least one of the SF 1442’s shall have an original signature.

(f) All amendments to the solicitation must be acknowledged.

Amendment 0001 already issued

(g) FAR 52.204-24 Representations.

(g) Mark the front of the envelope with the following: “BID No.

W50S9C-20-B-0003”, and the Name and Address of Bidder.

(See Block 13A of SF 1442 for required number of copies.)

Amendment - Page 1 Acknowledgement

Solicitation - Page 2 Acknowledgement of Amendments

Architect - Engineer Project Review

Maj Mathew W. Lehman Mr. Chris Day

• Project Overview

• B-90 Flashing Repair

• Repair Base Pavements

• B410 HVAC Repair

• Lighting Upgrades

SITE VISIT

• Any Preliminary Questions?

• Security & Photo Procedures

• Let’s go to the site!