Att. 2 - Robotic Mowers Specifications Sheet.pdf

MXG Robotic Mowers Specifications

Introduction:

The 134th Air Refueling Wing (134 ARW), located at McGhee Tyson Air National Guard Base, Knoxville, TN, requires a comprehensive solution for automated grounds maintenance. This solicitation seeks proposals from qualified vendors to provide, install, confi gure, and support robotic lawn mowing systems as specified herein. The objective is to enhance grounds maintenance efficiency and ensure consistent turf management across designated areas.

Scope:

The scope of this requirement includes the procurement of specified robotic lawnmowers and associated equipment, a pre - installation site assessment, complete professional installation and setup, comprehensive operator and basic maintenance training for Gov ernment personnel, and a minimum of 12 months of fully comprehensive warranty service and support.

General Requirements:

The Contractor shall provide all necessary personnel, equipment, tools, materials, supervision, and other items or services necessary to deliver, install, configure, test, train personnel on, and provide warranty support for the robotic mowing systems as d efined herein.

Equipment Procurement:

The Contractor shall provide the following new equipment, meeting or exceeding the specifications of the listed models:

● Quantity 4: Husqvarna Automower® 535 AWD (Part No. 967 85 34‑05) OR Husqvarna

Automower® 435X AWD (Part No. 967 85 33‑05). Must be All-Wheel Drive models suitable for complex terrains and slopes.

● Quantity 2: Husqvarna Automower® 535 AWD EPOS® (Part No. 970 74 55‑05) OR Husqvarna Automower® 435 iQ AWD EPOS® (Part No. 970 74 52‑05). Must be All-Wheel Drive models utilizing satellite -based navigation (EPOS technology) without physical boundary wires.

● Quantity 2: Husqvarna EPOS Reference Station (Part No. 970 46 82‑05). Required for the operation of the EPOS model mowers.

● All associated charging stations, power supplies, and standard installation components required for the full operation of the specified mowers.

Pre- Installation Site Assessment:

Prior to installation, the Contractor shall conduct a thorough site assessment of the designated mowing areas at the 134 ARW. The Contractor shall:

* Evaluate terrain, obstacles, potential signal interferences (for EPOS), power source availability, and any other factors impacting installation and operation.

* Provide a written report to the Government Point of Contact (POC) detailing assessment findings and identifying any site preparation actions required by the Government before installation can commence (e.g., minor landscaping adjustments, electrical outl et installation coordination).

Installation and Setup:

* Installation and initial setup must be performed by the Contractor or a certified professional technician approved by the equipment manufacturer. Self - installation by Government personnel is not permitted under this PWS.

* Installation shall include:

* Secure installation of all charging stations.

* Installation and configuration of boundary wires (for non -EPOS models) and/or EPOS virtual boundaries and reference stations as required for the specified operational areas.

* Configuration of mower settings, schedules, and operational zones according to Government requirements discussed during/after the site assessment.

* Testing of all units to ensure proper function, navigation, charging, and coverage of designated areas.

* The Contractor shall ensure the installed system achieves a minimum of 85% operational efficiency and coverage of the designated mowing areas upon completion of installation and testing. Post -installation support shall be provided to address any immediat e issues and achieve this efficiency target.

Training:

The Contractor shall provide comprehensive training for designated 134 ARW personnel (estimated 5 - 10 personnel). Training must occur on -site after successful installation and cover, at a minimum:

* Safe and proper operation of all mower models provided.

* Utilizing control interfaces (e.g., mobile apps, onboard controls).

* Setting schedules and adjusting mowing zones/parameters.

* Basic user maintenance procedures (e.g., cleaning, blade inspection/replacement).

* Basic troubleshooting of common alerts or stoppages.

* Procedures for safe recovery and restarting of units after stoppages (e.g., lifting, carrying, docking).

* Understanding the EPOS system and potential signal issues (for EPOS models).

Warranty and Servicing:

* Duration: The Contractor shall provide a minimum of twelve (12) months of comprehensive warranty coverage, commencing upon formal Government acceptance of the fully installed and operational system.

* Coverage: The warranty shall be fully comprehensive, covering all parts, labor, and travel costs required to diagnose and repair any equipment defects, malfunctions, or failures resulting from normal use. This explicitly includes, but is not limited to, mower components, charging stations, EPOS reference stations, power supplies, and replacement blades as needed due to defect or covered failure (not routine wear unless specified as part of a service plan).

* Service Response Time:

* The Contractor must provide a dedicated Point of Contact (POC) for all service and warranty requests.

* The Contractor must acknowledge receipt of any service request (via phone or email) from the Government POC within 24 hours of the request being made.

* The Contractor must have a qualified technician physically on -site at the 134 ARW to diagnose and commence repairs within 48 to 72 hours of the initial service request acknowledgment, unless a later time is mutually agreed upon by the Contractor and the Government POC.

* Subcontracted Service: If warranty service or support will be provided by an entity other than the prime C ontractor (e.g., a local certified service partner), the C ontractor must clearly identify this entity and provide direct contact information (Name, Phone Number, Email) for their service POC in their proposal and upon contract award. The prime C ontractor remains fully responsible for ensuring the subcontractor meets all PWS requirements, including response times.

Documentation:

The Contractor shall provide:

* Manufacturer's operational manuals for all equipment provided.

* Complete warranty documentation detailing coverage, terms, conditions, and the process for requesting service, including the dedicated POC information.

* Copies of any training materials used during the training session.

* The Pre- Installation Site Assessment Report.

DELIVERABLES AND SCHEDULE

Deliverable Quantity Due Date

Pre- Installation Assessment Report

1 NLT 14 Days ARO

Robotic Mowers & Stations As specified NLT 30 Days ARO

Installation & Setup Complete 1 System NLT 45 Days ARO

System Acceptance Test Sign -off

1 Upon successful installation & testing

On-Site Training Session 1 Within 14 business days of system acceptance

Manuals & Warranty Documents Per unit/sys At time of equipment delivery/system acceptance

Warranty Service As needed Min. 12 months ARO

GOVERNMENT FURNISHED PROPERTY/INFORMATION (GFP/GFI)

● The Government will provide access to the installation sites and designated mowing areas.

● The Government will provide access to existing standard electrical outlets near planned charging station locations. Any requirement for new electrical work identified in the pre - installation assessment is the Government's responsibility to coordinate.

● The Government will designate personnel to receive training and act as primary POCs for system operation and service requests.

PLACE OF PERFORMANCE

All equipment delivery, installation, training, and on -site warranty services shall be performed at:

134th Air Refueling Wing McGhee Tyson ANGB 240 Terminal Road, Unit 1 Louisville, TN 37777