193rd Troop Lodging BPA_Statement of Work.rtf

STATEMENT OF WORK FOR

RSD TROOP LODGING

TABLE OF CONTENTS

SECTION I Background SECTION II Scope of Work SECTION III Performance Requirements

SECTION IV Government-Furnished Property and Services APPENDIX Applicable Publications

BACKGROUND

1. The contractor shall, (except as specified in this Statement of Work (SOW) as government furnished property or services) provide all personnel, supervision, and any items and services necessary to provide commercial lodging for authorized 193 SOW(Special Operations Wing) Pennsylvania Air National Guard (PAANG) unit personnel on IDT (Inactive Duty Training) status only as defined in this SOW. Lodging is required to be provided to 193 SOW members on IDT Status at Ft Indiantown Gap, Middletown and State College, PA in support of monthly IDT requirements. The Base Contracting Officer is the final authority for all matters pertaining to this agreement. The Government (193 SOW) intends to enter into a Firm Fixed Price Blanket Purchase Agreement (BPA) that will consist of a three year, period of performance.

(POP) anticipated to be January 3, 2020 to January 2, 2023.

SCOPE OF WORK

1. Hotel/Motel Room Use Description: The PAANG has a primary requirement for commercial lodging and associated support services to house PAANG personnel on IDT status. IDT status may fall on any day of the month for select individuals, but generally the requirement for lodging exists over the course of one (1) weekend per month. Typically, Ft Indiantown Gap requires 170 rooms per RSD weekend. Middletown requires 190 rooms per RSD weekend and State College requires 80 rooms per RSD weekend. Required nights of lodging for eligible personnel may occasionally increase or decrease significantly, depending on mission requirements. As previously identified, requirements may exist for lodging military members on IDT status outside of the primary RSD weekends throughout the course of any given month, particularly at the Middletown location. The contractor shall provide lodging upon request by the Government. The objective of this agreement is to provide hotel/motel rooms and associated (authorized) services for the PAANG in the local Ft Indiantown Gap, Middletown and State College area while achieving the best terms, conditions and pricing. Hotels added to the BPA must have, at a minimum, a three Diamond rating according to AAA (www.aaa.com/travelguides/hotels). The physical address of any Hotel / Motel property for any requirement at each of the locations must be located within 10 miles of that location. For lodging at Ft Indiantown Gap, hotel/motel must be located within 15 driving miles of 168 Hamburg Street, Annville, PA, 17003. For lodging at Middletown, hotel/motel must be located within 10 driving miles of 81 Constellation Ct, Middletown, PA. For lodging at State College, the hotel/motel must be within 10 driving miles of 1776 Minute Man Rd, State College, PA 16803. Upon allocation of rooms to the 193 SOW, contractor must submit confirmation numbers to the Government representative within 24-hours.

CONTRACTOR FURNISHED ITEMS

ROOMS

The (Hotel/Motel) shall furnish upon request from the Government based on room availability at the predetermined price that is dictated by the Approved Price List in place upon issuance of a “Call”. The contractor shall provide clean and smoke free single and double occupancy hotel/motel rooms in accordance with Air Force standards and as outlined below.

LIVING SPACE.

Each room shall contain living and sleeping areas in accordance with industry standards. Beds, linens and addition equipment provided by the Hotel/Motel Property shall also be in accordance with industry standards. Double rooms shall occupy no less than two people and both occupants will share a bathroom. Roll- away beds and pullout sofas cannot be considered as double occupancy rooms.

Standards: Rooms shall include all standard accommodations found within the commercial market place for “Midscale” hotel/motel services. Midscale Hotels typically include but not limited to internet access, a refrigerator, a microwave, television with cable access, Iron and iron board, and an alarm clock.

Rooms shall also comply with all Municipal, State and Federal environmental, health and safety standards.

SECURITY. The contractor will ensure a safe and crime free environment.

GUEST ROOMS.

The guest rooms shall be secured and access limited to occupants, cleaning staff, and management in case of emergencies.

EXTERIOR.

All doors for main building entrances shall have controlled secured access.

Each parking lot shall be equipped with enough amount of lighting for safety of the members and their belongings.

193rd SOW SECURITY FORCES REQUIREMENTS.

The 193rd SOW/SOSFS reserves the right to disqualify properties that do not meet their security requirements. Security requirements are primarily based on historical police reports and criminal activity. Therefore, properties shall be in a low crime area, free of drugs and prostitution.

HEATING, AIR CONDITIONING AND VENTILATION. Living quarters shall be provided with heating and air conditioning (in season) and ventilation necessary to maintain comfort for guests. Heating, air conditioning and ventilation must have controls in each room allowing for guests to adjust.

SAFEGUARDING VALUABLES. The (Hotel/Motel Property) must provide a means of storing and safeguarding, in a safe or vault, small high-value personal property of the occupants. Receipts for the stored items must be furnished to the guest. Any cost shall be paid by the individual, not the Government.

TELEPHONE. A telephone in good working order with free local access and voicemail capability shall be provided in each room. The occupant is personally responsible for telephone charges exceeding the free local access. The government shall incur no liability for telephone calls.

“DO NOT DISTURB” SIGNS. All rooms shall have such signs available. (Hotel/Motel Property) employees shall respect them when displayed.

WAKE-UP CALL SERVICE. Hotel must have available to guests a wake-up call service.

BATHROOMS. Bathrooms shall be in sanitary condition. Bathrooms shall contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms must have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains.

SPECIFIC TASKS TO BE COMPLETED BY CONTRACTOR

The (Hotel/Motel Property) shall provide the following services:

ASSIGNMENT OF QUARTERS/ROOMS. The Contracting Officer’s Designated Government Representative of the 193rd Services Flight is responsible for identifying government personnel who require lodging. Each month, the Contracting Officer’s Designated Government Representative shall document the names of 193rd SOW personnel on a Call Sheet, which the Contracting Officer’s Designated Government Representative submits to the contractor. 193rd SOW personnel shall not be lodged under this Blanket Purchase Agreement unless such authorization (the Call Sheet) is presented to the contractor. Single rooms shall be used unless double occupancy is requested by the 193rd Services Flight. 193rd SOW personnel who are married to each other may occupy the same hotel/motel room upon request. Hotel must send confirmation numbers to the Government representative and organization mailbox within 24 hours of notification for a request for lodging from the government.

CHECK IN PROCEDURES. The (Hotel/Motel Property) must provide a check in/out service on a 24-hour basis, 7 days a week. The front desk will verify all 193rd SOW personnel via valid identification (Military ID, Driver’s License, Passport …) against the final Call Sheet / Roster or other authorized method. Contractor shall not rely on wear of military uniform as an indicator of military status or authorization to receive lodging under the BPA. Contractor will be responsible for collecting payment from any member who is required to make full or partial payment due to special requests for rooms other than those authorized (i.e. members with families, request for single room when double is authorized, etc.) or for costs incurred outside of the room charge. Contractor shall be responsible for collecting payment from any individuals that checks in without being listed on the final roster or previously communicated by the Contracting Officer’s Designated Government Representative. The government incurs no liability for a late checkout.

CANCELLATION. The government reserves the right to cancel any reservation by 1600 on the day of the reservation. Members of the 193 with reservations, may contact the hotel to cancel the reservation, the hotel will notify the Contracting Officer’s Designated Government Representative for each occurrence.

CUSTODIAL/SANITATION SERVICES. The contractor shall maintain a clean and healthy environment. All custodial/sanitation services shall be in accordance with commercial standards.

LINEN SERVICE. Shall be in accordance with industry standards. General daily housekeeping, to include making beds, replacing towels, emptying trash receptacles, cleaning floors and sanitizing bathrooms shall also be in accordance with these standards.

INFORMATION SERVICES. Desk clerks shall be able to explain to occupants miscellaneous charges not covered by this statement of work, for example, telephone charges.

ADDITIONAL AMENITIES/SERVICES. All facilities and courtesies customarily extended to occupants without charge (i.e. pools, lounges, parking areas, etc.) shall also be made available without additional charge to the Government under this BPA. All extra services not specified in this statement of work, or not normally included in the room rate, shall be paid by the individual(s). Food service is neither requested nor required in this BPA. The contractor shall provide concierge, shuttle, or extra services at no cost if provided to other guests.

LIABILITY / MISCELLANEOUS SERVICES. The government will not be responsible for any miscellaneous charges/damages incurred by travelers. The contractor shall explain to each service member that miscellaneous charges (such as telephone charges, pay-per-view movies, room service, meals, smoking in the facility, damage charges, etc.) are not covered by this BPA and will be charged to and paid by the individual. This will be part of the check-in procedures listed in the paragraph listed above. The front desk should explain this to 193rd SOW Personnel upon check-in. The contractor shall provide information to the travelers on services available that are not inclusive.

BILLING. The government will be billed through WAWF and accounted for as follows; RSD weekends will be billed as a single bill with each reservation listed as a line item. All other billings will be submitted as a single bill on the last day of each month, listing each reservation as a line item for government accountability.

I . NO CALL/NO SHOW. If a member does not sign the lodging roster (RSD weekends) or check-in with the front desk, the hotel will notify the Contracting Officer’s Designated Government Representative via email of the discrepancy for government investigation the morning after. The government will pay the charge.

ADDITIONAL REQUIREMENTS

In addition to the requirements listed above, the following shall apply to this BPA:

ILLEGAL ACTS. The contractor shall not knowingly condone illegal acts on the premises of the establishment.

QUALITY ASSURANCE. The Contracting Officer’s Designated Government Representative will monitor the contractor’s performance and may use command surveys to solicit feedback from occupants to ensure terms, conditions and specifications of services are met.

EVALUATION OF CONTRACTOR PERFORMANCE. The Government may issue out command surveys from the command team to 193rd SOW personnel whom have occupied rooms of the facility. The comments from the surveys will be evaluated against the requirements of the BPA.

SYSTEM FOR AWARD MANAGEMENT (SAM). In order for a contractor to be eligible to conduct business with the Government, the contractor must be registered on the System for Award Management website (https://www.sam.gov/portal/SAM/) and keep their registration current by renewing the registration annually. Vendor shall provide their CAGE code, DUNS Number, and Federal Tax ID Number with their quote.

PERFORMANCE REQUIREMENTS

Contractor Management. The contractor shall provide the name of a manager who shall be available and responsible for the performance of work under this BPA. The BPA manager and alternate shall have full authority to act for the contractor on all matters relating to the performance of this agreement. The BPA manager or alternate shall be available to meet with government personnel designated by the contracting officer to discuss problem areas.

No government (193rd SOW) personnel, other than the Contracting Officer, shall change the terms of this BPA.

GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

The US Government shall not provide any equipment, facilities, labor or services for this requirement.

The US Government will provide the following in support of this BPA:

DEFINITIONS.

CONTRACTOR: The term as used in this requirement refers to the primary (prime) contractor or vendor.

CONTRACTING OFFICER: The government official who has authority to enter into contract, administer or terminate contracts. He/she can make related determinations and findings on behalf of the government. The Contracting Officer is the ONLY individual who can legally bind the government.

APPENDIX A APPLICABLE PUBLICATIONS

1. General. Publications that apply to the SOW are listed below.

DEPARTMENT OF DEFENSE and AIR FORCE PUBLICATIONS:

Number Title