RFQ COMBO Lodging BPAs.pdf

This is a combined synopsis/solicita on for commercial items prepared in accordance with the format in

Subpart 12.6, as supplemented with addi onal informa on included in this no ce.

Using FAR Part 13, Simplified Acquisi on Procedures: we are issuing a mul ple award Blanket Purchase

Agreements (BPAs) for non-personal commercial lodging services within a five (5) mile radius of the 142d

Wing, Portland, OR. Delivery and acceptance are FOB Des na on.

The following solicita on document, incorporated provisions, and clauses are in effect through Federal

Acquisi on Circular 2024-03 (effective 23 Feb 24).

This solicita on has been set aside for 100% Small Business under the 721110 NAICS Code, with a small business size standard of $40M. Product Service Code (PSC) V231. The Government intends to award mul ple BPA's, Firm-Fixed Price order. Each awarded BPA shall have up to a three (3) year period of performance (POP) with an established ceiling of $250,000.00. NOTE: The ceiling may be increased/decreased at any me by the Contrac ng Officer (KO) via a bilateral modifica on to meet current/future needs. The minimum call value shall be $1.00, and the maximum call value shall be

$10,000.00. Calls will be issued on a rota ng basis between all BPA holders to ensure fair opportunity.

Contractors who want to be considered for a BPA with 142d Wing shall submit a capability statement showing their ap tude/capability to meet all requirements defined in the a ached Performance Work

Statement (PWS). This can be in the form of an email or email a achment. The capability statement shall include the following:

Contractors Name (Doing Business as (DBA) Name).

Physical Address.

Point of Contact to include name, phone number, and email address.

Verifica on of SAM Registra on and/or UEID/Cage Numbers.

Small Business Iden fica on and Size

Capability statement showing how the Contractor can meet all requirements of this solicita on including: ability to block off rooms for reserva on at or below the approved GSA Per Diem

Rates.

Awarded BPAs shall be made to the responsible offeror(s) who provide a capability statement documen ng that they can successfully meet all of the requirements above AND pass an in-person ini al quality surveillance inspec on with no discrepancies. Awarded BPAs shall incorporate all Terms and

Condi ons defined in combined synopsis/solicita on reference.

Requirement Title: 142d Wing, Oregon Air Na onal Guard Lodging

Solicita on Number: WS0S8Y24Q0001

Solicita on Issue Date: 19 April 2024

Quote Due Date: 28 May 2024 NLT 10:30AM PST

*Acceptance only via e-mail* Contrac ng Office:

Point(s) of Contact: Andrew Dowling: andrew.dowling.1@us.af.mil

James Vogt: james.vogt.4@us.af.mil

All quotes and ques ons submi als must be emailed to the Point(s) of contact iden fied above. No personal emails or phones call will be accepted.

NOTE: GOVERNMENT WILL NOT AWARD TO THIRD (3rd) PARTY ENTITIES.

No third-party contracts shall be u lized. The government intends to work directly with each BPA holder to ensure mely communica on between the vendor and Government.

The government request quotes for the following item (s):

Line Item 0001 - Single Occupancy Room (Summer/Fall)

Line Item 0002 - Double Occupancy Room (Summer/Fall)

Line Item 0003 - Single Occupancy Room (Winter/Spring)

Line Item 0004 - Double Occupancy Room (Winter/Spring)

Note: The Government is Tax Exempt with the excep on of State Tax and Bed/Occupancy Room Tax.

Those addi onal taxes will be added to the room rate a er award.

The following provisions are included by reference for the purposes of this combined synopsis/solicita on:

FAR 52.204-16 Commercial and Government En ty Code Repor ng;

FAR 52.204-22 Alterna ve Line Item Proposal;

FAR 52.204-29, Federal Acquisi on Supply Chain Security Act Orders- Representa on and Disclosures;

FAR 52.212-1 Instruc ons to Offerers - Commercial Items;

DFARS 252.203-7005 Representa on Rela ng to Compensa on of Former DoD Officials;

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Informa on Controls;

DFARS 252.204-7011 Alterna ve Line Item Structure;

DFARS 252.204-7024, No ce on the Use of the Supplier Performance Risk System;

DFARS 252.225-7031 Secondary Arab Boyco of Israel;

DFARS 252.225-7035 Alt. 1 Buy American-Free Trade Agreements-Balance of Payments Program

Cer ficate (Alternate1)

DFARS 252.225-7050 Disclosure of Ownership or Control by the Government of a Country that is a State

Sponsor of Terrorism;

DFARS 252.225-7055, Representa on Regarding Business Opera ons with the Maduro Regime;

DFARS 252.225-7059, Prohibi on on Certain Procurements from the Xinjiang Uyghur Autonomous

Region—Representa on

The following provisions are included by full text for the purposes of this combined synopsis/solicita on

FAR 52.212-2 Evalua on-Commercial Products and Commercial Services applies to this acquisi on.

The Government intends to issue a Blanket Purchase Agreement (BPA) to responsible offeror(s) whose offer represents the lowest price that meets the technical specifica on as outlined in the PWS. This includes, but is not limited to, passing security and health inspec ons prior to award. The Government reserves the right to award mul ple BPAs under this solicita on to meet the Government's requirement.

If you are interested in the possible establishment of a BPA under this solicita on, please submit a technical capabili es statement and complete the price list for single and double occupancy rooms (per season) as a ached.

The Government intends to make an award without conduc ng exchanges with vendors a er the close of the Request for Quote. Therefore, vendors should provide their capability statements to the

Government in their ini al quote. However, the Government reserves the right to enter into exchanges with all, some, or none of the offers at any me during the evalua on period if deemed in the best interests of the Government to do so.

The individual room rates shall not exceed the maximum allowable General Services Administra on

(GSA) Federal Travel Regula on (FTR) per diem rates for Portland, OR. lodging, which can be found at h ps://www.gsa.gov/travel/plan-book/per-diem-rates. Room rates can be lower than the per diem rates found on the website.

A wri en no ce of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the me for acceptance specified in the offer, shall result in a binding agreement without further ac on by either party. Before the offer's specified expira on me, the Government may accept an offer (or part of an offer), whether or not there are nego a ons a er its receipt, unless a wri en no ce of withdrawal is received before award.

(End of provision)

FAR 52.212-3 Offeror Representa ons and Cer fica ons-Commercial Products and Commercial Services, applies to this requirement and offerors are advised to include a completed copy of the provision with their offer, if applicable, along with Representa ons and Cer fica ons from SAM.gov.

(End of provision)

52.204-24 Representa on Regarding Certain Telecommunica ons and Video Surveillance Services or

Equipment.

As prescribed in 4.2105(a), insert the following provision:

Representa on Regarding Certain Telecommunica ons and Video Surveillance Services or Equipment

(Nov 2021)

The Offeror shall not complete the representa on at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunica ons equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered

Telecommunica ons Equipment or Services—Representa on, or in paragraph (v)(2)(i) of the provision at

52.212-3, Offeror Representa ons and Cer fica ons-Commercial Products or Commercial Services. The

Offeror shall not complete the representa on in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunica ons equipment or services, or any equipment, system, or service that uses covered telecommunica ons equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Defini ons. As used in this provision—

Backhaul, covered telecommunica ons equipment or services, cri cal technology, interconnec on arrangements, reasonable inquiry, roaming, and substan al or essen al component have the meanings provided in the clause 52.204-25, Prohibi on on Contrac ng for Certain Telecommunica ons and Video

Surveillance Services or Equipment.

(b) Prohibi on. (1) Sec on 889(a)(1)(A) of the John S. McCain Na onal Defense Authoriza on Act for

Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an execu ve agency on or a er August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunica ons equipment or services as a substan al or essen al component of any system, or as cri cal technology as part of any system. Nothing in the prohibi on shall be construed to—

(i) Prohibit the head of an execu ve agency from procuring with an en ty to provide a service that connects to the facili es of a third-party, such as backhaul, roaming, or interconnec on arrangements;

or

(ii) Cover telecommunica ons equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Sec on 889(a)(1)(B) of the John S. McCain Na onal Defense Authoriza on Act for Fiscal Year 2019

(Pub. L. 115-232) prohibits the head of an execu ve agency on or a er August 13, 2020, from entering into a contract or extending or renewing a contract with an en ty that uses any equipment, system, or service that uses covered telecommunica ons equipment or services as a substan al or essen al component of any system, or as cri cal technology as part of any system. This prohibi on applies to the use of covered telecommunica ons equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibi on shall be construed to—

(i) Prohibit the head of an execu ve agency from procuring with an en ty to provide a service that connects to the facili es of a third-party, such as backhaul, roaming, or interconnec on arrangements;

or

(ii) Cover telecommunica ons equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded par es in the System for Award Management

(SAM) ( h ps://www.sam.gov) for en es excluded from receiving federal awards for "covered telecommunica ons equipment or services".

(d) Representa on. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunica ons equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resul ng from this solicita on. The Offeror shall provide the addi onal disclosure informa on required at paragraph (e)(1) of this sec on if the Offeror responds "will" in paragraph (d)(1) of this sec on; and

(2) A er conduc ng a reasonable inquiry, for purposes of this representa on, the Offeror represents that—

It □ does, □ does not use covered telecommunica ons equipment or services, or use any equipment, system, or service that uses covered telecommunica ons equipment or services. The Offeror shall provide the addi onal disclosure informa on required at paragraph (e)(2) of this sec on if the Offeror responds "does" in paragraph (d)(2) of this sec on.

(e) Disclosures. (1) Disclosure for the representa on in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representa on in paragraph (d)(1) of this provision, the Offeror shall provide the following informa on as part of the offer:

(i) For covered equipment—

(A) The en ty that produced the covered telecommunica ons equipment (include en ty name, unique en ty iden fier, CAGE code, and whether the en ty was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A descrip on of all covered telecommunica ons equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item descrip on, as applicable); and

(C) Explana on of the proposed use of covered telecommunica ons equipment and any factors relevant to determining if such use would be permissible under the prohibi on in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A descrip on of all covered telecommunica ons services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item descrip on, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided;

and explana on of the proposed use of covered telecommunica ons services and any factors relevant to determining if such use would be permissible under the prohibi on in paragraph (b)(1) of this provision.

(2) Disclosure for the representa on in paragraph (d)(2) of this provision. If the Offeror has responded

"does" in the representa on in paragraph (d)(2) of this provision, the Offeror shall provide the following informa on as part of the offer:

(i) For covered equipment—

(A) The en ty that produced the covered telecommunica ons equipment (include en ty name, unique en ty iden fier, CAGE code, and whether the en ty was the OEM or a distributor, if known);

(B) A descrip on of all covered telecommunica ons equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item descrip on, as applicable); and

(C) Explana on of the proposed use of covered telecommunica ons equipment and any factors relevant to determining if such use would be permissible under the prohibi on in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A descrip on of all covered telecommunica ons services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item descrip on, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explana on of the proposed use of covered telecommunica ons services and any factors relevant to determining if such use would be permissible under the prohibi on in paragraph (b)(2) of this provision.

(End of provision)

52.204-26 Covered Telecommunica ons Equipment or Services-Representa on

As prescribed in 4.2105(c), insert the following provision:

Covered Telecommunica ons Equipment or Services-Representa on (Oct 2020)

(a) Defini ons. As used in this provision, "covered telecommunica ons equipment or services" and

"reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibi on on Contrac ng for

Certain Telecommunica ons and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded par es in the System for Award

Management (SAM) (h ps://www.sam.gov) for en es excluded from receiving federal awards for

"covered telecommunica ons equipment or services".

(c) (1) Representa on. The Offeror represents that it □ does, □ does not provide covered telecommunica ons equipment or services as a part of its offered products or services to the

Government in the performance of any contract, subcontract, or other contractual instrument.

(2) A er conduc ng a reasonable inquiry for purposes of this representa on, the offeror represents that it □ does, □ does not use covered telecommunica ons equipment or services, or any equipment, system, or service that uses covered telecommunica ons equipment or services.

(End of provision)

The following clauses are included for the purposes of this combined synopsis/solicita on and most current versions will be incorporated into any resul ng order:

FAR 52.202 Defini ons;

FAR 52.203-3 Gratui es;

FAR 52.203-5 Covenant Against Con ngent Fees;

FAR 52.203-7 An -Kickback Procedures;

FAR 52.204-18 Commercial and Government En ty Code Maintenance;

FAR 52.204-16 Incorpora on by Reference of Representa ons and Cer fica ons;

FAR 52.204-21 Basic Safeguarding of Covered Contractor Informa on Systems;

FAR 52.204-30, Federal Acquisi on Supply Chain Security Act Orders- Prohibi on;

FAR 52.212-4 Contract Terms and Condi ons Commercial Items;

FAR 52.212-5 Contract Terms and Condi ons Required to Implement Statutes or Execu ve Orders-

Commercial Products and Commercial Services (Dev);

FAR 52.232-18 Availability of Funds;

FAR 52.232-39 Unenforceability of Unauthorized Obliga ons;

FAR 52.233-3 Protest A er Award;

FAR 52.233-4 Applicable Law for Breach of Contract Claim;

FAR 52.252-2 Clauses Incorporated by Reference, h p://www.acquisi on.gov;

FAR 52.252-6 Authorized Devia ons in Clauses;

DFARS 252.203-7000 Requirements rela ng to Compensa on of Former DoD Officials;

DFARS 252.203-7002 Requirements to Inform Employees of Whistleblower Rights;

DFARS 252.204-7003 Control of Government Personnel Work Product;

DFARS 252.204-7015 Disclosure of Informa on to Li ga on Support Contractors;

DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements

DFARS 252.211-7003 Item Unique Iden fica on and Valua on;

DFARS 252.223-7008 Prohibi on of Hexavalent Chromium;

DFARS 252.225-7048 Export-Controlled Items;

DFARS 252.225-7052, Restric on on Acquisi on of Certain Magnets, Tantalum, and Tungsten;

DFARS 252.225-7056, Prohibi on Regarding Business Opera ons with the Maduro Regime;

DFARS 252.225-7060, Prohibi on on Certain Procurements from the Xinjiang Uyghur Autonomous

Region;

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports;

DFARS 252.232-7006 Wide Area Workflow Payment Instruc ons;

DFARS 252.232-7010 Levies on Contract Payments;

DFARS 252.244-7000 Subcontracts for Commercial Items;

DFARS 252.244-7023 Transporta on of Supplies by Sea;

Quotes are due back to the government NO LATER THAN 28 May 2024 NLT 10:30AM PST. Late quotes may not be accepted.

Submit all offers in response to this synopsis/solicita on electronically to:

Andrew Dowling: andrew.dowling.1@us.af.mil

James Vogt: james.vogt.4@us.af.mil