W50S8V20B00030001 Amendment Document.pdf

SC06002000679 PJVY 172519

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Provide responses to questions received during Q&A period.

2. Extend the bid opening period to 7 August 2020 at 2:00 PM EST.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Jul-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W50S8V20B0003

X 9B. DATED (SEE ITEM 11)

30-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Jul-2020

CODE

USPFO WV 167 MISSION SUPPORT CONTRACTING

222 SABRE JET BLVD RM 107

MARTINSBURG WV 25405-7704

W50S8V 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W50S8V20B0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00010 - SOLICITATION CONTRACT FORM

The required response date/time has changed from 31-Jul-2020 02:00 PM to 07-Aug-2020 02:00 PM.

The following have been modified:

BID SCHEDULE, NOTES

SECTION 00010 Solicitation Contract Form

TABLE OF CONTENTS

SOLICITATION, OFFER, AND AWARD SF 1442 and SF 1442 BACK

SECTION 00010 - BID SCHEDULE, NOTES

SECTION 00100 - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

SECTION 00600 – REPRESENTATIONS & CERTIFICATIONS

SECTION 00700 - CONTRACT CLAUSES

SECTION 00800 - SPECIAL CONTRACT REQUIREMENTS

SECTION 01000 – GENERAL REQUIREMENTS

ATTACHMENT 1 – REPLACE PRODUCT RECOVERY TANK STATEMENT OF WORK (DATED 7 MAY

2020)

ATTACHMENT 2 – Q&A RESPONSES

SECTION 00010 NOTES

NOTES

1. All information relating to this IFB, including pertinent changes/amendments and information will be posted on web site: http://www.fbo.gov.

2. Facsimile transmission of bid is not authorized. Electronic submission of bids will NOT be accepted.

3. All information relating to this IFB, including pertinent changes/amendments and information will be posted on web site: http://www.fbo.gov. For security reasons, all potential offerors, plan rooms and printing companies are required to be registered in the GSA System for Award Management (SAM) database. Firms can register via the SAM internet site at https://www.sam.gov/portal/public/SAM/. Interested bidders are required to submit their representations and certifications at the same site.

4. A complete bid package must contain the following:

(a) Offer, Standard Form (SF) 1442 front and back signed

(b) Section 00010 Line Items- all items must be priced

(c) An Original Bid Bond and original Power of Attorney is required along with the bid on the due date.

(d) Section 00600, Representations and Certifications, completed and return only additional certifications found in this section In addition, the offeror must have entered current and complete data within the past year in Online Representations and Certifications at www.sam.gov.

(e) When completing the “Offeror” portion of the SF 1442 (Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102.

One copy of the SF1442 is required to have an original signature.

(f) All amendments to the solicitation must be acknowledged.

(g) Mark the front of the envelope with the following: “BID No. W50S8V-20-B-0003”, and the Name and Address of Bidder. See Block 13A of SF 1442 for required number of copies.

5. Joint Venture Requirements - Parties wishing to propose as a joint venture must submit, with the Pro Forma documents, an executed copy of the joint venture agreement. The joint venture agreement shall be executed in accordance with FAR 4.102(d). Each joint venture partner shall submit evidence satisfactory to the Contracting Officer that its Board of Directors has approved its participation in the joint venture or by an instrument of similarly binding character in the case of an unincorporated entity. Offerors are reminded that to obtain an award the awardee, to include a joint venture, must be registered in the System for Award Management (SAM) database. Applicable to set-aside solicitations: Joint Ventures must meet applicable size standards (See FAR Subpart 19.1). Submit with the proposal any size determination for the Joint Venture entity received from the Small Business Administration. A Joint Venture where-in one party is not a small business may be referred to the Small Business Administration ( IAW FAR 19.302 (b)) to determine eligibility. All questions regarding Joint Ventures must be directed to the Small Business Administration (SBA) and not the Contracting Officer.

NOTE: An Original Bid bond and Original Power of Attorney is required with submission of the bid.

The bid bond is due on the date as stated on the SF1442 block 13. The bid bond must be on a SF24 form.

Rejection of a bid bond shall be in accordance with FAR 28.101-4 Noncompliance with bid guarantee requirements.

End of Section 00010

SECTION 00100 - BIDDING SCHEDULE/INSTRUCTIONS TO BIDDERS

The following have been modified:

INSTRUCTION TO BIDDERS

SECTION 00100 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. Description of the Project:

1.1. Base Bid - Contractor shall provide installation shop drawings for (1) 1,500 and (1) 500 gallon

Above Ground Storage Tank Product Recovery Tank (PRT).

1.2. Base Bid - Demolish (1) 4,000 Gallon PRT Underground Storage Tank and return area back to its natural state.

1.3. Base Bid - DEMO current stairs and catwalk installed on three (3) Above Ground Storage Tanks

(AST). Install stair and platform structure to allow access to the top of three (3) AST’s and install handrail fall restraint system on three (3) individual AST’s.

2. Instructions to Bidders:

2.1. You are invited to submit a bid in response to our Invitation for Bids (IFB) entitled) W50S8V-20-B-0003 entitled Replace Product Recovery Tank, Project Number PJVY 172519, at the 167th Airlift Wing in Martinsburg, WV.

2.2. As a result of this solicitation, the Government intends to award a Firm Fixed Price (FFP) contract resulting from this solicitation to the responsible bidder whose bid, conforming to the invitation for bids, will be most advantageous to the Government, considering only price.

2.3 This solicitation is set-aside 100% for Small Businesses.

3. NOTICE OF PRE-BID CONFERENCE AND SITE VISIT:

3.1. A pre-bid conference will be conducted on 15 July 2020 at 09:00 AM EST for the purposes of briefing on the bid requirements and answering questions regarding this solicitation. This conference will be held at 167th Airlift Wing, Bldg 119 Civil Engineering, 222 Sabre Jet Blvd. Martinsburg, WV 25405-7704. Interested Contractors are highly encouraged to attend the pre-bid conference. The site visit will be held following the conference.

3.2. Due to security conditions, all offerors must register to attend this conference and site visit. Email the following information for all attendees to Lt Belfield and MSgt Broschart at the following addresses:

ryan.e.belfield.mil@mail.mil christopher.p.broschart.mil@mail.mil

Firm Name and Telephone Number Visitor’s Name and Social Security No.

Drivers License (front and back) Citizenship

3.3. This information must be provided in advance, 7 business days prior to the meeting, in order to ensure access to the military base and conference site and ensure adequate seating for the conference attendees. Even if you have access to the base you must register to ensure adequate seating. The furnishing of the above information is voluntary; however, your failure to furnish all or part of the requested information may result in the Government’s denial of your access to the pre-proposal conference. This information will be provided to the Base Security Forces who will authorize your entrance to the site.

3.4. Visitors must pick up their passes at the Installation’s Main Entry Gate prior to arrival. You will be required to present the following information upon arrival: (1) Vehicle Registration, (2) Valid Drivers License, (3) Proof of Insurance for Vehicle, (4) Safety Inspection and Car Rental agreement if applicable. Any of the above information furnished by you is protected under the Privacy Act and shall not be released unless permitted by law and/or you have consented to such.

3.5. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

3.6. A record of the conference shall be made and furnished to all prospective bidders via posting at http://www.fbo.gov. The record will include minutes of the meeting, including questions (on a non-attribution basis) and answers.

4. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS:

4.1. Submit all questions in the format shown below by email to the contracting office at the addresses show below. Do NOT contact AE or Engineering personnel directly. Doing so will only delay your answer. All questions must come through the Contracting Office.

Subject Line: Reference No. SOLICITATION W50S8V-20-B-0003 Email: christopher.p.broschart.mil@mail.mil

PRE-BID INQUIRY FORMAT

Date of Bid Inquiry: _______________

From: ______________________________ Company Name: ________________________________

Address:_____________________________________________________________________________

Phone Number: _____________________________ Fax Number:______________________________

Email address: ________________________________________________________________________

Bid Inquiry: (Please clearly state your question) (If sent via an attachment word docs are preferred to facilitate posting of answers to the master Q&A document.)

Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation, or proposals, drawings, specifications, etc. must be requested in writing and with sufficient time allowed for a reply to reach bidders before the submission of their bid.

All questions and requests for information (RFI) must be received NOT LATER THAN the seventh working day prior to bid opening. OFFERORS ARE STRONGLY ENCOURAGED TO SUBMIT

QUESTIONS EARLY IN THIS PROCESS.

Any changes to the drawings, specifications, etc. will be issued in the form of an amendment. However, any answers that clarify or provide an interpretation to the drawings, specifications, etc. will NOT be posted via amendment but rather as a response to the RFI on FBO at http://www.fbo.gov

Receipt by the offeror must be acknowledged in the space provided on the SF 1442 or by returning a signed copy of the amendment by the time set for receipt of bids.

For security reasons, all technical and engineering data related to this solicitation will be distributed using the Federal Business Opportunities (FedBizOpps.gov or fbo.gov) system. Plans and specifications are locked on FBO and require Contractors to request explicit access from the Contracting Officer OR export controlled access through DLA. See complete instructions on FBO. FedBizOpps is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies.

Interested bidders/offerors must register with FedBizOpps before accessing the system.

Amendments, if/when issued will be posted to https://www.fbo.gov/ for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offerors responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible due to various reasons.

5. BID REPOSITORY AND BID OPENING:

5.1. A bid repository is provided for hand carried bids and is located at 167th Airlift Wing, Bldg 119 Civil

Engineering, 222 Sabre Jet Blvd. Martinsburg, WV 25405-7704. Hand carried bids must be deposited in the repository prior to the time established for opening of bids. Bidders are cautioned that they will be required to sign-in and obtain a visitor’s pass to enter the facility and should allow time to accomplish this. See instructions for obtain access to the base in the Site Visit instruction. Follow the same instruction for obtaining entry to hand carry bid. Late receipt of bids due to entry delays may not be deemed excusable and the Contracting Officer may declare the bid “late” in accordance with FAR 14.304.

5.2. The bid opening will occur at the time and date specified in Block 13 of the SF1442 on 7 August 2020 at

2:00 PM EST. All interested offerors and their major subcontractors are encouraged to attend the bid opening.

6. WAGE DETERMINATION:

6.1. Construction Wage Rates applicable to this project are WV20200063 Heavy, dated 24 January 2020, as shown in Section 00800.

7. BID PREPARATION EXPENSES AND PRE-CONTRACT COSTS: This IFB does not commit the Government to pay costs incurred in preparation and submission of bids or for other costs incurred prior to award of a formal contract.

8. CLAUSES:

8.1. Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

9. DISPOSITION OF UNSUCCESSFUL BIDS:

In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful bids including the bid bond.

10. OFFERORS QUALIFICATIONS:

To establish its responsibility, the apparent low bidder may be requested by the Government prior to award, to submit a statement regarding his previous experience in performing comparable work, his business and technical organization, financial and bonding resources and plant available to be used in performing the work. This action may be requested to determine if the contractor is responsible.

SECTION 00800 - SPECIAL CONTRACT REQUIREMENTS

The following have been added by full text:

Q&A RESPONSES

PJVY 172519

Replace Product Recovery Tank

Questions and Answers:

Q: What is the size of the return pipe on the existing PRT?

A: Existing return line is 2 ½”.

Q: Will you require the system integrator to commission the system after installation and before final turnover?

A: Yes, Bay Associates will need to be present during commissioning or final inspection.

Q: Please provide as-built drawing for the POL area.

A: Upon request, all As-Builts will be loaded to DOD Safe with a password provided to all Contractors for visibility. Please Contact Lt. Ryan Belfield at ryan.belfield@us.af.mil for all information pertaining to As-Builts.

Q: Please define the type of cathodic protection for the existing PRT. How will the existing Cathodic Protection be terminated?

A: We currently use Impressed Current Cathodic Protection on the existing PRT. Disconnecting Cathodic Protection shall be IAW UFC 3-570-06 .

Q: Does the PRT need to be removed by a WV certified UST remover?

A: No, the State of WV does not consider this tank to be listed as a UST.

Q: Section 1.3. Requires adherence to all UFC and USG standards. The Concrete USGs can require Akali Silica Reactivity Testing. Please verify whether this solicitation will require ASR testing or if locally available concrete will be acceptable.

A: Locally procured concrete will be acceptable, preferably fiber mesh minimum 3,000psi and CONTRACTOR shall determine the correct structural requirement to support the weight of a full tank.

Q: Paragraph 1.7.4. From the cursory site visit it appears that total disturbance is not more than one acre. Since we don’t have access to the as-built drawings can you determine if the disturbance is less than an acre?

A: The disturbed area will not be more than 1 acre – No permit will be required.

Q: Can you confirm an air permit will not be required for this project?

A: Refer to WV State Rule Title 47 Series 63 Subsection 11.3 “Permanent Closure of Regulated AST Systems”

Q: Can you provide a copy of the EMS awareness training so we can determine how much time will be required?

A: The initial Awareness Training will be provided during the Pre-Con meeting to the Prime Contractor. This usually takes 5-10 minutes in time. The Prime is responsible to pass this information along to all entering the site during the Period of Performance.

Q: Does this include all personnel, prime a subcontractor?

A: Bid shall include pricing for the entirety of work included in the solicitation.

Q: Can you confirm there are no expected asbestos containing coverings on the PRT to be removed?

A: The Government can confirm that there is NO asbestos coatings or coverings in the area of construction listed in this solicitation.

Q: Does this contract require a formal design by Architect/Engineer?

A: Yes, Please reference 3.1.6. of the original Statement of Work provided in the Solicitation.

Q: Are hours beyond the stated hours available by request?

A: Requests for work outside of normal hours can be submitted to the KO and COR at least 48 hours in advance and will be approved on a case-by-case basis.

Q: If the project is completed during the winter months please define how much of the final bill the Government my hold until warmer weather so that the seed can germinate and demonstrate covering?

A: The Government will hold the final 10% of the total amount prior to seeing successful germination of new grass.

Q: Please provide drawings for contractor to red line.

A: Red lines may be submitted on As-Builts that are provided by the Government.

Q: Is there a consequence if someone loses an access badge? Someone always loses one.

A: The first offense of badge loss will have no significant punishment, i.e no Contractor will banned from work site. However, incident will be documented and taken into consideration for overall Contractor ability to perform work.

Q: Section 3.1 Shop Drawings. This section strongly applies A/E involvement (paragraph 3.1.5 and 3.1.6 for example). Please confirm the Government wants and A/E to prepare design and shop drawings.

A: Yes, reference 3.1.6. within original SOW.

Q: Please confirm abandoning existing PRT supply and return lines in place?

A: The supply and return lines can be abandoned in place if new return line is installed. Contractor may connect to existing return line if most advantageous to Government.

Q: Can the contractor leave any concrete tank anchors in please if there are any? USTs are usually weighted down to prevent floating.

A: Concrete anchors or footers may be left in place if they do not effect to end result of returning area back to its original state.

Q: Please confirm contractor is not to include contaminated soil pricing in the proposal and that any contaminated soil will be handled by change order.

A: Given the fact the the Government has no reason to believe that there is currently a puncture or deficiency on the outer shell of the tank, a change order will be utilized in the event of a a failed soil sample test due to fuel product.

Q: If the contractor is to include contaminated soil disposal in the proposal pricing please include a quantity for bidding purposes. Any amount higher or lower could then be addressed.

A: See answer to previous question.

Q: Paragraph 3.3.10. Please confirm this paragraph addresses the catwalk and stairs along the front of the tank and not the handrails around the perimeter of each tank. If not please clarify if the Government wants a fiberglass open mesh platform over the tops of each tank for a walking surface.

A: Open stair treads are required to prevent winter precipitation build up. The treads may be Fiberglass inlays or Galvanized mesh.

Q: Paragraph 3.4.5. Please clarify the requirement for disposing or treating contaminated water from the containment. The new PRT will be a double walled tank and will satisfy the secondary containment requirements.

Paragraph 3.3.4 specifies a pad and would not contain walls to provide for containment.

A: Disregard 3.4.5. – There will be no dyke constructed, therefor routing to existing OWS will be necessary.

Q: Paragraph 3.4.5. If the Government wants containment, please specify what volume of containment. Normally a containment area is drained by a drain installed in the wall and a normally closed ball valve. The operators would inspect any water collected in the containment for visible sheen or fuel and remove before draining through the dike wall drain.

A: See response to previous question about no dyke are being constructed.

Q: Paragraph 3.4.8. Please confirm a new fuel return line between the new PRT and the pumphouse. Paragraph

3.2.4 implies you want to abandon the existing underground supply and return lines in place? Will this new line be above ground? How does the Government want to cross the pavement?

A: Contractor may flange to existing return line with new line below grade. Unused supply line may be abandoned in place. If the final placement of 1,500gal PRT requires lines to run under existing asphalt, CONTRACTOR shall submit for approval of COR prior to new line placement and where asphalt will be disturbed. The Government will accept concrete to be installed in place given the amount of disturbed road way. Structural integrity of new concrete will be determined by

CONTRACTOR.

Q: Paragraph 3.4.8. Please confirm there if the Government wants an API 610 pump or will an ANSI pump be acceptable? API 610 pumps are very expense and usually very long lead items. An ANSI pump for this purpose should be acceptable.

A: ANSI pump will be accepted by GOVERNMENT – Given it meets the requirements of flow rate listed in UFC 3-460-03 for returning to bulk through the existing filter separators.

Q: Paragraph 3.4.10. Does the Government want a local, audible alarm or an alarm reporting back to the pumphouse?

A: High level and high-high level alarms will report back to the pumphouse using the existing Pump Control Panel (PCP) audible and visual alarm systems.

Q: Paragraph 3.4.17. Are these to be design drawings showing the location of the PRT in relation to existing fence and other structures or utilities?

A: Yes, these drawings shall show approx. location of what and where new equipment will be installed.

Q: Paragraph 3.5.8. Where does the alarm report to? If these alarms are to report to an alarm center, please provide the system and specifications.

A: High level and high-high level alarms will report back to the pumphouse using the existing Pump Control Panel (PCP) audible and visual alarm systems. The current operating system utilized is Bay Associates, whom will need to be present upon commissioning or final inspection.

Q: Paragraph 3.5.12. Does this mean the tank should be sloped toward one end and have a drain to remove water or fuel?

A: Correct. New tank shall either be constructed with a sump or low point to allow for maximum emptying capabilities.

Q: For this project, do we need a USACE quality control manager with CQM and military fuel system installation experience?

A: No. This is not a requirement, however; contractor shall ensure they provide appropriate supervision and quality control for each task of the project to ensure the workmanship and product reflect the Statement of Work.

Q: Do we need a West Virginia contractor license?

A: No. The 167th AW is located on federally-leased land and therefore a WV contractor license is not required.

(End of Summary of Changes)