B403 Extractor and B318 Repair Site Visit Minutes.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 138TH FIGHTER WING

9100 EAST 46TH STREET NORTH

TULSA OKLAHOMA 74115-1000

08 April 2021

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT, SOLICITATION W50S8U-

21-B-0002,B403 Extractor Utilities and B318 Sanitation Line Repair

08 April 2021/1300/45 Minutes

1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following Government representatives attended the subject meeting:

Name Position Major Patrick Deering Deputy Base Civil Engineer MSgt David Hugueley Contract Specialist MSgt Christopher Dallas Technical Advisor

2. The following items were discussed during the Pre-proposal Conference:

a. The Contract period is 90 days. This includes all work to include cleanup and punch list.

We anticipate award of the contract in mid-September. Following receipt and approval of bonds we will hold a pre-construction conference and issue NTP.

b. Interested bidders must be registered in SAM. To register go to:

https://www.sam.gov/portal/public/SAM/. You will need your DUNS number register.

3. A power point slide presentation on the project specifics and the selection process was provided to all attendees. (Attached)

4. Questions must be submitted in writing via email, especially technical questions to:

138.FW.MSC@us.af.mil and daniel.r.tatro.civ@mail.mil .

DO NOT CONTACT the Design Engineers or the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued or posted at beta.SAM.gov.

5. After meeting in the CE Classroom at Building 222 the attendees walked the areas of base included on the project..

6. Questions: No Questions were asked but the RFI process was explained. This process includes an e-mail to the contracting office at 138.FW.MSC@us.af.mil and daniel.r.tatro.civ@mail.mil

7. Any amendments that are issued will be posted to contracting opportunities at beta.sam.gov.

Contractors were advised to check the website frequently.

8. The pre-proposal conference and site visit concluded at 1345 hours.

DAVID A. HUGUELEY, MSgt, ANG Contract Specialist Attachments Sign-in Sheet Power Point Slides mailto:138.FW.MSC@us.af.mil mailto:138.FW.MSC@us.af.mil