W50S8F-23-R-0004_WGR_Fire-Break_Pre-Bid_Conf_PPT_and_SIGN-IN_AMEND_01.pdf

177the Fighter Wind, Det. 1 Warren Grove Range

FY23: Fire Break Clearing

Solicitation: W50S8F-23-R-0004

PRE-PROPOSAL CONFERENCE

August 11, 2023 177 Fighter Wing NJANG

Egg Harbor Twp., NJ

This meeting is strictly informational.

It is the responsibility of the contractor to review and respond to all the information in the solicitation prior to submitting a Proposal.

Funds are presently available for this procurement

Key Project Personnel

Contracting Office o Johanna Paz

Contracting Officer o MSgt Kirk Sherry Contract Specialist o MSgt Tammy Hickerson Contract Specialist

Warren Grove Range o Lt Col David Still

Commander o SMSgt Steve Gaskill Operations NCOIC

Solicitation Information

• Solicitation posted to www.SAM.gov on August 4, 2023

• NAICS: 115310 - Support Activities for Forestry, $11.5M

• Total Small Business Set-Aside: FAR 19.5

• Basis for Award: Best Value based on Price and Technical Capability

• Wage Determination

• Current Service Contract Act Wage Determination posted to www.SAM.gov

• Performance Period: 90 Days After Date of Contract Award (ADC ) o Includes Administrative Activities, Mobilization, De-Mobilization, Punch List, Cleanup, and Closeout Documents

• Solicitation Amendments have been issued:

• No Solictation Amendments have been issued http://www.sam.gov/

Project Information

• Background – Warren Grove Range maintains a network of fire control breaks to assist in the prevention and containment of controlled burns on federally owned land.

• Scope - The project involves maintaining, clearing, & widening fire control breaks in 4 separate areas on Warren Grove Range.

o The Contractor is responsible for providing ALL supervision, maintenance, equipment, & personnel required for successful completion of the Performance Work Statement with in the Period of Performance.

o Contractor shall attend an on-site Coordination Meeting and Site Visit scheduled no more than two weeks after contact award.

Contractor shall evaluate the site with WGR Personnel, NJ Forest Fire Service, and 177FW Environmental Personnel prior to beginning clearing activities. NJ Department of Environmental Protection, NJ Pinelands Commission, and Rutgers Research personnel may be in attendance.

Project Information

• The Solicitation contains two (2) priced Contract Line Items (CLIN):

• CLIN 0001 – BASE BID: AREA #1 – #3

• CLIN 0002 – OPTION 01: AREA #4

• A Bid Break-Out IS required by bidders.

• The Bid Break-Out Form is located on ww.SAM.gov as

Attachment 02

Base Access

• This project is on a secure military facility

• All personnel accessing the site will be required to submit personal information for a background investigation with the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) in accordance with AFI 10-245, AFI 31-101 and AFMAN 31-113.

o Background Investigation requests MUST be submitted 10 days before access to base is required.

o Failure by the Contractor to submit the request in a timely manner will result in access to the base being denied at No Fault of the Government. The Contractor will NOT be entitled to delay claims.

• The Government reserves the right to limit or restrict access to the facility for any person based on adverse results to the background investigation.

• All personnel accessing the military facility consent to search of their persons, property, & vehicles every time they enter the base.

Site Facilities

• Contractor Site Facilities o Contractor shall provide & maintain their own sanitary facilities (port-a-john toilets, wash stations…) for the duration of the project o Site Office Trailer / Storage: Government facilities are NOT available for administrative use, break areas or secure storage.

• Contractor shall provide such facilities as he deems required for completion of the project o Utilities (water, natural gas, electric, comm…) are NOT available in the vicinity of the project area. Contractor shall provide for his own utilities, i.e. generator & water tanks.

Key Project Personnel

• Project Management & Site Superintendent o The contractor shall be required to provide a dedicated Site Superintendent through completion of the project.

o The Site Superintendent MUST be on site at all times during active construction activities.

o The Site Superintendent must be appointed in writing by the Contractor & approved by the Contracting Officer prior to mobilizing to the site.

What if I have a Question?

• Questions must be submitted via email to the

Contracting Office o No Later than 5:00pm local time August 21, 2023 o List the Solicitation #: W50S8F-23-R-0004 in the Email Subject Line to ensure your question is answered before the Proposal Due Date.

o Submit questions by Email to:

• 177FW.Contracting.Org@us.af.mil

• Answers will be posted to www.SAM.gov in the form of a Solicitation Amendment on a SF30 o Contractors will not receive personalized responses to questions.

Questions received after the above date & time will not be answered.

mailto:177FW.Contracting.Org@us.af.mil

Contractor Responsibility

• Contractors MUST be registered and Current in System for Award Management (SAM) at the time of Proposal Submission.

• Contractors must have self-certified as a small business under NAICS code 115310.

Proposal Requirements

• Clear and Concise Proposal addressing ALL requirements detailed in the Solicitation.

• Cover Letter – 1 Page

• Bid Price Sheet – 1 Page

• Signed SF30: Solicitation Amendments - 1 Page for each

Amendment

• Technical Capability Statement – 3 Pages Maximum ref:

Performance Work Statement Item 4 – Experience & Capability

• If providing an Alternate Solution; Contractor MUST indicate how the solution will meet the Government’s Requirements and the intent of the Solicitation.

Proposal Due Date

August 29, 2023

@ 1:00pm, local time

Proposal Submission

• Mailed in: Postal Delivery / FEDEX / UPS… o Offerors shall email the Contracting Office giving notification that they have mailed in their Proposal & provide a tracking number to the Contracting Office.

o Mark the Outer Envelope:

• SOLICITATION #: W50S8F-23-R-0004 WGR: Fire Break Clearing

• SENSITIVE – PROPOSAL ENCLOSED

• Hand Delivery to 177th Fighter Wing o All hand deliveries are by appointment only & must be during normal business hours.

o The Contractor must email the Contracting Office a minimum of 24 hours in advance for an Appointment

• Email to the Contracting Office o Proposals may be emailed to the 177th Fighter Wing Contracting Office to the email address detailed in the Solicitation.

o Proposal submission shall follow the detailed instructions in www.SAM.gov.

o Proposals MUST be in PDF format and no larger than 15MB o Contractors are responsible for ensuring that their files legible, readable, & not corrupt.

o Contactors are responsible for emailing their proposals in enough time that they are received at the Government servers No Later Than the due date & time.

Proposal Submission

Offerors are responsible for ensuring that their Proposals are received by the Due Date & Time. Allow ample time for mail, shipping, communication, traffic delays, electrical outages…

Late Proposals will NOT be Accepted

What do I need to submit After Award?

• Project Schedule

• Background Investigation Requests; Key Personnel Letter…

Technical Discussion

• Technical Discussion

• Question & Answers

This Presentation will be posted to www.SAM.gov as a Solicitation Amendment on a SF30