Performance Work Statement (Revised 01 Nov 23).pdf

DEPARTMENTOFTHEAIRFORCE

105th AIRLIFT WING (ANG)

ONE MAGUIRE WAY

NEWBURGH NY 12550-5075

PERFORMANCE WORK STATEMENT (PWS)

Revised 01 November 2023

FOR

Base-wide Re-key and Master Key System

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform a base-wide re-key and master key system of all locks as defined in this PWS.

1.2 Background: The base key control program is outdated and needs a new key hierarchy, installation and implementation. This project will be a design-build project which will establish a key hierarchy for all base buildings, installation of new locksets and production of keys.

1.3 Period of Performance (PoP): The Period of Performance shall be through 120 Days.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Recognized Holidays: The following are recognized US holidays. The contractor shall coordinate with the 105th Airlift Wing in advance if work will be planned on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day

1.4.3 Place and Performance of Services: Performance shall be at the 105th Airlift Wing, Stewart Air National Guard Base, Newburgh, NY. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.3.1 Unscheduled gate closures by the 105th Base Defense Squadron may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.3.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.4 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation 105th Base Defense Squadron. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The base access procedures require the contractor, their employees, and subcontractors to submit a background check from the State of Residence of each individual who will need to be granted access to the base. If there are arrests and/or convictions, issuance of the badge is solely up to the discretion of the 105th Base Defense Squadron Command.

1.4.5 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating the contractor supplied equipment including its proper implementation with the government’s equipment for successful performance of this contract.

1.4.6 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart

42.5. The KO and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.7 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.8 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non- Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

1.4.9. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.10 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note:

The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security

CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PFCs Perfluorinated Compounds PFOS Perfluorooctane Sulfonate PFOA Perfluorooctanois Acid PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary location for the contractor to perform services outlined in this PWS.

3.2 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirement:

5.1 The contractor shall provide time to conduct a stakeholder meeting with all stakeholders to design a key hierarchy. A map showing all buildings (ATT 1) is included for reference. Separate breakout meetings will be required for each stakeholder.

System Hierarchy and Logic: The Contractor shall design and implement a proper logic of hierarchy of the key system. This key system shall follow manufacturer’s recommendations:

- The contractor shall not disclose details of the Master Key system, building plans, hardware, key cores, and progress tracking information outside of the government. This information shall be kept in strict confidence and protected from unauthorized distribution. Upon completion of this requirement the Contractor shall turn over all materials to the government.

- The contractor shall not commence work for the replacement of the cylinders and production of the keys until the master key system plan is approved by the government representative, in writing via AF Form 3000 o The Master Key System shall be provided to the government in written and electronic forms

- The contractor shall lead, conduct, and participate in meetings prior, during, and upon conclusion of this requirement. Meetings shall cover but not limited to, review of work to be completed, items of concern, Master Key Plan(ning)/Hierarchy, and close out. The contractor shall coordinate and schedule bi-weekly progress meetings with the Contractor Officer, and the Civil Engineering Representative

- Where doors, rooms, and facility number convention is unknown due to the lack of signage, the contractor shall annotate on the drawings and inform the government representative of the discrepancies for remediation.

- The hierarchy of the keys required for the project of will include, but not limited to, and is not finalized by:

o A grand master level. A single key which will open all locks covered in this contract to be available to emergency and security personnel o A sub grand master level. The buildings covered by this contract will be divided into smaller groups. A single key will be needed to get senior leadership access into the entire smaller group.

o A master level. A single key which can open all of the doors within a single building.

o A suite level. Where multiple organizations share the use of a single building, junior leadership of each organization will need access to all of the rooms under their organization’s ownership, but not be allowed access to the rooms owned by the other organization. A single key will be needed to gain access to all rooms of an organization.

o A user level. A single key which will allow an individual entrance to the building and entry to their office only.

Furnished materials: The contractor shall furnish all materials used for rekeying including but not limited to, pad locks, cylinders, key blanks, and key cores

- Stewart Air National Guard Base has transitioned to utilizing Medeco brand 6-pin, small format interchangeable (SFIC) core system for all base mechanical rooms. The contractor shall provide locking hardware and key system hardware by Medeco brand or equivalent, SFIC 6-pin design.

The design shall integrate the existing Medeco brand system currently used for mechanical rooms.

o Stamp each interchangeable core with a key control symbol in a concealed place on the core o Products selected will be of ANSI/BHMA A156 standards, Grade 1 o Accordance with ANSI/BHMA A156.18, provide hardware in the BHMA 630 finish (satin stainless steel), unless specified otherwise. Provide items not manufactured in stainless steel in BHMA 626 finish (satin chromium plated) over brass or bronze

- The Contractor shall provide (1) one key for every core replaced. All furnished keys shall go to the Civil Engineering Representative, before installation begins for any given facility o The contractor shall provide (3) grand master, (3) sub grand master (2) two master keys for every facility, and (1) one suite key for every suite identified.

o There are (45) facilities with (9) anticipated sub grand master stakeholders, there are 30 locksets needing replacement, and 900 interchangeable cores base wide.

o All locksets to be replaced are lever style handles, must fit a figure 8 core, stainless finish, entry function lever with push button that allows for lever to be left unlocked or locked depending on the position of the push button on the lever.

o All keys will be stamped with appropriate key control symbol on one side, and stamped with “US Property – DO NOT DUPLICATE” or equivalent warning on the other side.

Equivalent warnings are to be approved in writing by the Civil Engineering Representative prior to purchase and implementation of keys.

Installation: The Contractor shall perform coordination with the Civil Engineering Representative for access to the facility. No work shall begin in any facility until the contractor is 100 percent material complete, and authorization to proceed with replacement is provided by the Contracting Officer.

- The Contractor shall only work in one facility at a time unless otherwise approved by the government o Completed facilities must have the acceptance of the contracting officer and Civil Engineering Representative prior to work continuing to the next facility

Base locksmith (none at Stewart) or appointed official shall test each installed cores and keys to validate the locks are installed correctly prior to requesting inspection and acceptance by the government

The contractor shall return original cores and keys after replacement to the government prior to acceptance of work in each facility

Base locksmith or appointed official shall be responsible for coordinating distribution of new keys to the government. All keys shall be furnished to the Civil Engineering Representative, prior to the installation of cores in the facility o The contractor shall not leave any doors unsecured during the performance of work.

Once a core is removed the contractor shall ensure the new lock/core is in place before leaving the designated area. If for any reason the door can no longer be secured (i.e. door cannot accept the core) the contractor shall immediately notify the contracting officer and Civil Engineering Representative

The Contractor shall not leave the door unattended without notifying the government o The contractor shall provide the Stewart Air National Guard Base with lock system codes

After completion and acceptance of the hardware retrofit and rekey, the contractor shall provide digital documentation in MS Excel format, including but not limited to:

Complete listing of all keys (e.g. AA1 and AA2)

Complete listing of all key cuts (e.g. AA1-123456, AA2-123457)

Tabulation showing which key fits which door

The Contractor shall submit a work schedule prior to start of work. The work schedule must be agreed upon by the Contractor, the Civil Engineering Representative and the stakeholder.

Work in all restricted areas requires escorted access. An escort shall be coordinated with the Civil Engineering Representative.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph Task

Performance Standard

Acceptable Quality Levels

Surveillance Method

/ By Whom

5.1

The Contractor will establish a key hierarchy utilizing the input from the stakeholders

Final key hierarchy to meet the demands of this PWS and stakeholder meeting(s)

All components are designed in accordance with all governing codes

KO approved government inspector

5.2 Hardware shall

be installed by the Contractor

Installed to meet the demands of this PWS

Parts are fully operational and installed in accordance with all governing codes

KO approved

5.3

Keys shall be provided to the Civil Engineering Representative by the contractor

Adequate and working keys shall be properly tabulated when turned over to the Government

Keys are created in accordance with all governing codes

KO approved