Pre-Proposal Conference Minutes _ W50S85-23-B-0010.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

29 June 2023

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference for Solicitation W50S85-23-B-0010: VGLZ 232027 Repair HVAC Bldg 560

1. Site visit held on 29 June 2023 Bldg. 105 and ‘on site’ commencing at: 1:00 pm EDT in conjunction with interested contractors. For list of attendees see sign in sheet.

2. Steven Stocking (Contracting Specialist) was present along with other 127th Engineering attendees. (See sign in sheet for attendees)

A. PROJECT DESCRIPTION:

VGLZ 232027 Repair HVAC at 560 POP 365 days ANP

1) This is a 100% set Small Business Set Aside

2) Small Business Size Standard: $19.0M

3) NAICS Code: 238220 – Plumbing and HVAC Contractors

4) Project Magnitude:$500,000.00-$1,000,000.00

Submit Proposals no later than: 11 July 23 at 2:00 PM EDT (As of Site Visit Date/Time)

BOND REQUIREMENTS:

• Pre-Award, a Bid-Bond is only required if Proposal Price is Greater than $150,000 (See Section

00010 and 52.228-1 BID GUARANTEE)

• Post-Award, awardee shall provide a Performance Bond if award price is greater than $150,000.

• Post-Award, awardee shall provide a Payment Bond, if award price is greater than $35,000.

a. A public bid opening will take place.

b. Facsimile transmission of bid is NOT authorized.

c. Electronic submission of bids is not allowed (Via Email / See Solicitation)

d. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications.

e. A Site Visit was held immediately after this pre-proposal conference at the construction site.

f. When amendments are issued, they will be posted on SAM.gov

g. Liquidated damages: N/A.

h. Warranty of Construction clause is incorporated and applies to these projects IAW FAR

Clause 52.246-21

i. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract, but it is the contractor's responsibility to keep track of the most current wage rate. Building - Macomb County – Michigan - 48045

j. Safety measures are always important, and a part of Government contracts. Army Corp of Engineers manual and MIOSHA are incorporated in this contract.

k. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

(RFI form posted to Sam.gov)

ii. All RFI questions and answers posted to SAM, as soon as possible, and if applicable to all.

iii. RFI’s must be submitted NOT LATER THAN the Fifth working day prior to bid opening, however this does not guarantee an answer.

l. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

m. This requirement is unfunded and there are NO Options, ABI’s or Alternates.

i. Will Be a Firm Fixed Price Contract Awarded.

mi. SAM Registration. Awardee shall be registered in the System for Award Mgmt.

i. Please Update SAM Reps and Certs.

ii. Offeror shall have NAICS Code, registered within SAM, for this project (Listed in Solicitation), to be determined Responsive.

mii. Please refer to the Proposal Instruction requirements on page 6 of the solicitation for instructions on how to submit your proposal/noncertified cost and pricing data.

3. All/ all project specific questions were referred to the RFI submittal process. It was advised that any changes would be issued with an addendum.

4. The following items were discussed at the site visit:

a. The Government will verify the FAA crane requirements

b. There may be an addendum to the project specs regarding the VAV Boxes as there appears to be limited information

5. The site visit concluded on Thursday 29 June 2023 @ 1 :40 PM EDT.

Steven Stocking Contract Specialist, 127th MSC