Pre-Proposal Conference Minutes _ Demo Poles _ W50S85-21-B-0002.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

12Aug2021

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Bid Conference for Solicitation W50S85-21-B-0002– Demolish Poles and provide underground 3 Phase Power Supply- Project No. VGLZ 212016– Selfridge ANGB, MI.

1. Site visit held on 12 August 2021 Bldg. 105 and ‘on site’ commencing at: 10:00am ET in conjunction with interested contractors. For list of attendees see sign in sheet.

2. Bradley Moehlig, TSgt (127th Contracting) and Steven Stocking, (Contracting Officer) along with other 127th Engineering attendees. (See sign in sheet for attendees)

A. PROJECT DESCRIPTION:

The purpose of this Statement of Work (SOW) is to allow the use of the General contractor and Electrical contractor to perform the demolition of 4800 volt wood poles lines from feeder no. 9 and reconnect it from feeder # 3 via new underground duct bank to feed pump station bldg. 980 in order to clear future solar farm area and support solar array project. The Bldg. 980 shall remain functional during this project.

Project#: VGLZ 212016 Location: Selfridge ANGB, MI (Harrison Township, MI - 48045) Period of Performance (POP): 120 Days

1) Set-aside: 100% Small Business

2) Small Business Size Standard: $16.5M

3) NAICS Code: 238210 Electrical Contractors and Other Wiring Installation Contractors

4) Project Magnitude: Between $250,000 and $500,000

5) A bid bond is required. Bids submitted without a bid-bond will be determined Non-Responsive. A Signed Copy will not be accepted. Only Originals.

Submit Proposals no later than: 30 August 2021 at 2:00 PM ET (As of Site Visit Date/Time)

BOND REQUIREMENTS:

Pre-Award, a Bid-Bond is only required if Proposal Price is Greater than $150,000 (See Section

00010 and 52.228-1 BID GUARANTEE) Post-Award, awardee shall provide a Performance Bond if award price is greater than $150,000 Post-Award, awardee shall provide a Payment Bond or Alternative Payment Protections, if award price is greater than $35,000

a. A public bid opening will take place.

b. Facsimile transmission of bid is NOT authorized.

c. Electronic submission of bids will NOT be accepted. (Do NOT Email.)

d. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications.

e. A Site Visit was held immediately after this pre-proposal conference at the construction site.

f. When amendments are issued they will be posted to the SAM website.

g. Liquidated damages do not apply to this project.

h. Warranty of Construction clause is incorporated and applies to this project. 52.246-21

i. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Building - Macomb County – Michigan - 48045

j. Safety measures are always important, and a part of Government contracts. Army Corp of Engineers manual and MIOSHA are incorporated in this contract.

k. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

(RFI form posted to Sam.gov)

ii. All RFI questions and answers posted to SAM, as soon as possible, and if applicable to all.

iii. RFI’s must be submitted NOT LATER THAN the sixth working day prior to bid opening, however this does not guarantee an answer.

l. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

m. This requirement is Un-funded and there are NO Options, ABI’s or Alternates.

i. Will Be a Firm Fixed Price Contract Awarded. The government intends to award the Lowest Responsive and Responsible Bidder.

n. Dewatering Groundwater: Item 02: UNIT PRICE SHALL BE PRICED to the NEAREST

SECOND DECIMAL PLACE, and no more. (Example: $ x,xxx.xx).... AND BIDDER SHALL WRITE IN TOTAL For Line Item 0002. (30 x Unit Price=Line Item 0002 Total)

i. Bidder may be considered non-responsive, if Unit Price is not priced, or is priced improperly.

o. SAM Registration. Awardee shall be registered in the System for Award Mgmt.

i. Please Update SAM Reps and Certs.

ii. Offeror shall have NAICS Code, registered within SAM, for this project (Listed in Solicitation), in order to be determined Responsive.

3. The project description was stated in the Sam.gov announcement package W50S85-21-B-0002.

4. All/ all project specific questions were referred to the RFI submittal process. It was advised that any changes would be issued with an addendum.

5. It is extremely important to submit all requirements within quote.

6. The site visit concluded on Thursday 12 Aug 2021 @ 1100 AM ET.

BRADLEY M. MOEHLIG

Contract Specialist, 127th MSC