Pre-Proposal Conference Minutes - Repair Roof Bldg 887.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

18 August 2020

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference for RFP Solicitation W912JB-20-R-0016 – Repair Roof Bldg. 887 – Selfridge

ANGB, MI (48045)

1. Site visit held this date at the Contracting Division outside Bldg. 105 conference room commencing at:

1:00 pm EST in conjunction with interested contractors. For list of attendees see sign in sheet.

2. Daniel Taliaferro, MSgt (127th Contracting), 1Lt. Adam Vermeersch (127th Civil Engineering) and

Mr. Darren Burton (127th Civil Engineering) introduced themselves.

A. PROJECT DESCRIPTION:

3. Contractor shall perform all work in accordance with the statement of work and drawings. VGLZ 202017 Repair Roof Bldg. 887 consists of all materials, tools, and labor required to repair roof at Bldg. 887 according to the attached Statement of Work and specifications.

Solicitation #: W50S85-20-R-0016

Location: Selfridge ANGB, MI (Harrison Twp., MI - 48045)

Period of Performance (POP): 120 Days

Set-aside: This requirement will be 100% Set-Aside for Small Business. Small

Business Size Standard: $16.5M

NAICS Code: (W50S8520R0016) 238160 – Roofing Contractors

Project Magnitude: Between $100,000 and $250,000

Submit Proposals no later than: 25 August 2020, @ 11:00 am EST Payment bonds are required for any amount awarded over $35,000.00 and performance bonds are additionally required if over $150,000.00.

4. Proposals are due NLT 25August 2020 at 11:00 am EST.

a. Facsimile transmission of bid is NOT authorized.

b. Proposals may be emailed, mailed in or hand carried. See instructions to obtain access to the base in the Site Visit instruction. Follow the same instruction for obtaining entry to hand carry bid. Late receipt of proposals due to entry delays may not be deemed excusable and the Contracting Officer may declare the bid “late” in accordance with FAR 14.304.

c. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications.

d. A Site Visit was held immediately after this pre-proposal conference at the construction site.

e. When amendments are issued they will be posted to the beta.sam.gov website.

f. Liquidated damages do not apply to this procurement.

g. Warranty of Construction clause is incorporated and applies to this project.

h. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate.

Currently MI2020091 07/24/2020 Mod 5.

i. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract.

j. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

ii. All RFI questions and answers posted to beta.sam.gov, as soon as possible, and if applicable to all.

k. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

l. This requirement is currently funded. Prospective offerors were requested to ensure that bids are validated through 30 September 2020.

m. The Government intends to award a contract to the low price responsible bidder without discussions with Offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer, in his/her sole discretion, later determines them to be necessary or appropriate.

i. Evaluation Factors for Award:

1. Price

2. Technical Solution

3. Past Performance

5. The project description was stated in the beta.sam.gov announcement package W50S85-20-R-0016.

6. All/ all project specific questions were referred to the RFI submittal process. It was advised to submit all RFIs NLT COB on 20 August 2020. It was also advised that any changes would be issued with an addendum.

7. It is extremely important to submit all requirements within quote.

8. The site visit concluded at Selfridge ANGB on Thursday, 18 August 2020 @ 1200 EST.

DANIEL T. TALIAFERRO

Contract Officer, 127th MSC