QUESTIONS AND ANSWERS as of 30 June.pdf

QUESTIONS AND ANSWERS RELATED TO:

W50S85-20-Q-0026

Optimizing the Human Weapon System as of 30 Jun 2020 @ 12:00 PM

Dated: 26 Jun 2020

Q1. Can we use key personnel for Past Performance?

A1. Yes.

Q2. The RFP states: Offerors shall furnish information for at least (2) contracts that have been completed within the last five years for similar services with like or similar size and complexity. What are you defining as completed? Does the entire contract have to have been completed? Will you accept a past performance reference on a contract that we have been performing on for 8 months?

A2. Completed or currently performing is acceptable.

Q3. Is there a Past Performance Questionnaire that we are supposed to submit?

A3. There was no specific Past Performance Questionnaire included with the Synopsis/Solicitation.

Q4. Is there any special certifications needed for the Athletic Trainer other than the State License?

A4. Please refer to the detail provided in the Performance Work Statement (PWS).

Q5. Will you accept other certification for the Strength and Conditioning Coach such as:

Strength and Conditioning Coach Certified Certification (SCCC); Performance Enhancement Specialist Certification (PES) from the National Academy of Sports Medicine.

A5. All three certifications are valid with regards to the strength coach.

Q6. Are offerors allowed to submit multiple proposals for Solicitation No. W50S85- 20-Q-0026?

A6. Please submit one quote only.

Dated: 30 Jun 2020

Q7. Is there an incumbent? If yes, what’s the current contract number?

A7. Yes, Testudo Logistics LLC, W912JB-19-P-5016.

Q8. Is anyone providing similar services? If yes, are the services identical to what’s in this

PWS?

A8. Yes, Testudo Logistics LLC. Some of the services are identical with additional service added.

Q9. Are there any specific document format requirements for the response?

A9. Please see the Synopsis/Solicitation

Q10. Can pricing be assessed separately for equipment and labor (CLINs in section (VI))? This way, the government can compare the offerors fairly.

A10. This is a Firm Fixed Price contract. Please price as allocated in the Synopsis/Solicitation.

Q11. Does the government want the offeror to submit recommended equipment with the proposal response?

A11. No.

Q12. Does the offeror need to submit the recommended equipment costs with the bid pricing?

A12. No. Please price as allocated in the Synopsis/Solicitation.

Q13 Will the government add another CLIN for recommended equipment?

A13. No. Please price as allocated in the Synopsis/Solicitation.

Q14. The PWS describes three specialties (5.2.3). Does the government require three practitioners, or can a single qualified practitioner cover more than one specialty?

A14. No. A single practitioner can cover more than one specialty provided they are qualified and can furnish the appropriate certifications.

Q15. The PWS defines the work week as Tuesday through Thursday (2.1.13) and drill weekends. Please confirm that the positions are not full time.

A15. The Contractor determines the labor mix, however we do not anticipate the services being required full time.

Q16. When practitioners are working weekends, are they still expected to provide at least 20 hours of services Tuesday-Thursday of that week (1.4.4)?

A16. The practitioners are expected to work the number of hours detailed on the contract. If they will be working during a drill weekend, they will work with the Squadron/CC to determine which days of the week would be most beneficial to the squadron.

Q17. Are drill weekends once a month?

A17. Drill weekends occur only once each month.

Q18. What is the value of the contract?

A18. That is not releasable information.

Q19. Will the government purchase recommended equipment or technology (3.3.1)?

A19. If the recommended equipment is deemed necessary and/or appropriate and it is within budgetary constraints then the requests will be considered.

Q20. Does the base gym facility have specific equipment for posterior chain development?

A20. The base gym as well as the squadron gym have multiple exercise machines and free weights and should be able to accommodate any need.

Q21. What specific personal protection equipment is required (4.1.2)?

A21. No PPE is required other than a facemask.

Q22. Does the government have any specific requirements for special equipment to meet the technical needs of the OHWS program as described in 4.1.1?

A22. There are no additional requirements other than those described in the PWS.

Q23. Section 3.4.1 states: “The Government will assist in pilot scheduling, working together with contractor’s scheduler and contractor as appropriate.” Can the government elaborate on how it will coordinate with the contractor?

A23. The contractor will work with the squadron commander, or his delegate, to determine the schedule that will be of most benefit to the squadron.

Q24. Section 4.1 states: “Except for those items specifically stated to be Government- Furnished in Section 3.0, the contractor shall furnish everything required to perform these services as indicated in this PWS.” Can the government explain what is meant by “everything”?

does this include disposable items such as cleaning supplies, tapes, towels, laundry, etc.?

A24. The contractor should expect to provide everything that is not listed, to include the items listed above. Should an item, i.e.: cleaning supplies, be made available by the squadron, that will not be considered to be a change to the contract and may not always be supplied.

Q25. Will the Contractor have access to the participants’ medical records?

A25. No.

Q26. Can the written evaluations in 5.2.3 be shared electronically? Will the Contractor have access to SAFE, or other mechanism to share?

A26. Yes the written evaluations may be shared electronically provided the contractor uses appropriate measures to safeguard PPI and health information. The contractor will not be provided with any specific software.

Q27. Will the Contractor have access to an electronic system, such as AHLTA, to log encounter information?

A27. No

Q28. Will the Government please consider extension of the proposal deadline until after the July 4th holiday. This will enable review and any adjustments required as a result of Q&A responses.

A28. At this time, the government has extended the proposal due date to 7 July 2020 at

2:00 PM EST.

Q29. With this being a new requirement for a complex program with significant implementation costs, will the Government please consider a PoP longer than one year?

A29. No. Funding is available for a 12 month period of performance.

Q30. Can the Government please clarify how many service members, pilots, and/or beneficiaries will have access to this program?

A30. This program is currenty available only to those members on flying status in the 107th Fighter Squadron. The current number of eligible members is approximately 30.

Q31. Does the Government desire contractor personnel to be onsite and accessible at all times?

A31. No.

Q32. Can the Government please clarify the number of providers, by labor category, desired?

A32. There is no specific number of providers requested. If one provider can satisfy the requirements of more than one service line, then that is appropriate.

Q33. What metrics/reporting does the Government desire and at what frequency? What will be monitored by the COR?

A33. Weekly reports of usage are to be provided to the squadron flight surgeon.

Q34. Can the Government please provide the facility layout that the contractor will have access to and the specific equipment and quantities that the base gym includes as well as any other equipment the contractor will have access to in performance of this requirement?

A34. The contractor will have access to an office which may be shared with other providers. There is a gym in the squadron building as well as a larger base gym on the airbase. Standard workout machines and free weights are available at both locations.

Q35. Can the Government clarify what equipment, tools, and systems the contractor is responsible for providing?

A35. The contractor is responsible for providing anything that they would like to use that is either not available on base, or that will not be purchased by the squadron.

Q36. Will the Government consider licensure from any US state? This will enable contractors to have greater access to the desired high-level personnel and trainers.

A36. The Government would consider this.

Q37. Referencing 3.3.1, will the Government purchase such requested equipment or is this equipment that the contractor must provide?

A37. Already answered above.

Q38. Can the Government please provide any pilot data or sample scheduling so contractor can appropriately determine the level of labor and effort required to perform requested services?

A38. No.

Q39. Referencing 5.5, are physical therapy services provided by another contract or vehicle? Are they provided by Government Personnel? Or is this something that may be added as a requirement to this contract at a later date?

A39. This contract is for PRE-habilitative, or preemptive therapy. Physical therapy is not being provided as it is a treatment of an already existing problem.

Q40. Referencing Technical Exhibit 3 –

a) Can the Government provide any feedback on expected fluctuation in pilots requiring AT, MT, and SCS services? The number of pilots may fluctuate +/- 20% from the current level, however this is only an estimate.

b) How many beneficiaries have access to these services outside of the 35 pilots referenced? These services will be available to all flyers in the squadron and the population will fluctuate.

c) Are all beneficiaries allowed the same AT, MT, and SCS sessions per month?

Some members will require the use of all sessions or maybe more if the schedule permits. Many will not use any. The contractor is not to deny any eligible member as long as it is considered to be safe, appropriate and can be fit in the schedule.

d) If additional sessions are required for any reason, will the government enable such services to be provided via an additional CLIN for services above and beyond the base scope or provide clarification on the extent of which this would be allowed? No. At this time no additional services outside of those detailed in the contract are to be provided.

Q41. Does the Government require compensation plans to be submitted as part of the pricing volume?

A41. No.

Q42. Does the Government require a compensation narrative, including data from national and regional surveys and studies?

A42. No. Compensation should be in accordance with the Service Contract Act Wage Determination schedule current at the time of award. A current sample was posted with the Synopsis/Solication on beta.sam.gov.

Q43. Can the Government please clarify if there is a page constraint associated with the technical response?

A43. There is no page restraint.

Q44. Can the Government please clarify how the Technical will be evaluated? Are there multiple levels of scoring based on strengths and weaknesses or is the volume as acceptable or unacceptable only?

A44. Please refer to the Synopsis/Solicitation.

Q45. Past Performance volumes will be evaluated? Are there multiple levels of performance confidence or is the volume determined as acceptable or unacceptable only?

A45. Please refer to the Synopsis/Solicitation.