LODGING BPA SOW.docx

STATEMENT OF WORK

175TH MARYLAND AIR NATIONAL GUARD

UTA/RSD COMMERCIAL LODGING

FEBRUARY 2020

TABLE OF CONTENTS

SECTION IV Government-Furnished Property and Services APPENDIX A Applicable Publications

I. BACKGROUND

1. The contractor shall, (except as specified in this Statement of Work (SOW) as government furnished property or services) provide all personnel, supervision, and any items and services necessary to provide commercial lodging for authorized 175th Maryland Air National Guard (MDANG) unit personnel on Unit Training Assembly (UTA)/Regularly Scheduled Drill (RSD) training status only as defined in this SOW. Lodging is required to be provided to 175th MDANG members on UTA/RSD Status in the Middle River, MD area in support of monthly UTA/RSD training requirements. The Base Contracting Officer is the final authority for all matters pertaining to this agreement. The Government (175th MDANG) intends to enter into a Firm Fixed Price Blanket Purchase Agreement (BPA) that will consist of a ONE (1) year, period of performance (POP) of February 06, 2020 to February 5, 2021.

II. SCOPE OF WORK

Hotel Room Use Description: The MDANG has a primary requirement for commercial lodging and associated support services to house MDANG personnel on UTA/RSD status. UTA/RSD status may fall on any day of the month for select individuals, but generally the requirement for lodging exists over the course of one (1) weekend per month. Over these “UTA/RSD weekends”, 2 to 4 nights of lodging are typically required in the Middle River, MD area for approximately 50 to 75 personnel. Required nights of lodging for eligible personnel may occasionally increase or decrease significantly, depending on mission requirements. As previously identified, requirements may exist for lodging military members on UTA/RSD status outside of the primary UTA/RSD weekends throughout the course of any given month. The contractor shall provide lodging upon request by the Government. The objective of this agreement is to provide hotel rooms and associated (authorized) services for the MDANG in the local Middle River, MD area while achieving the best terms, conditions and pricing. The physical address of any property for any requirement for lodging in Baltimore and Middle River, MD area must be within 10 driving miles of 2701 Eastern Boulevard, Middle River, MD 21220. Due to AT/OPSEC requirements, only limited dates for known required lodging will be provided in this Statement of Work for predetermined UTA/RSD training periods; additional dates shall be provided at the time of any resultant award to an interested party who provides a successful offer. Initial dates required for lodging: February 6-9, 2020. Specific dates for future requirements shall be provided in any resultant award.

CONTRACTOR FURNISHED ITEMS

The (Hotel Property) shall furnish the following:

A. ROOMS. Provided upon request by the Government based on room availability at the predetermined price that is dictated by the Approved Price List in place upon issuance of a “Call”. The contractor shall provide clean and smoke free single and double occupancy hotel rooms in accordance with industry standards.

1. LIVING SPACE.

a. Each room shall contain living and sleeping areas in accordance with industry standards. Beds, linens and additional equipment provided by the Hotel Property shall also be in accordance with industry standards. Double rooms shall occupy no less than two people and both occupants will share a bathroom. Double rooms shall also contain two standard sized beds (King, Queen Double) so that each of the two members occupying the room will each have their own bed. ROLL away beds and pullout sofas cannot be considered as double occupancy rooms. Two standard beds must be included within a “double” room.

b. Standards: Rooms shall include all standard accommodations found within the commercial market place for hotel services. Hotels includes but not limited to internet access, a refrigerator, a microwave, television with cable access, Iron and iron board, and an alarm clock.

c. Rooms shall also comply with all Municipal, State and Federal environmental, health and safety standards.

B. SECURITY. The contractor will ensure a safe and crime free environment.

1. GUEST ROOMS.

a. The guest rooms shall be secured and access limited to occupants, cleaning staff, and management in case of emergencies.

b. All entrance doors to guest rooms shall have interior security locks, either deadbolt or double locking locks, and an entrance peep hole. If the guest room has sliding glass or French doors they shall be equipped with an effective locking device.

c. Each room occupant shall be provided with a room key.

d. No ground floor exterior doors to any room housing MDANG personnel are permitted.

2. EXTERIOR.

a. All doors for main building entrances shall have controlled secured access.

b. Each parking lot shall be equipped with enough amount of lighting for safety of the members and their belongings.

3. 175th MDANG SECURITY FORCES REQUIREMENTS.

a. The 175th MDANG Security Forces Squadron (SFS) currently has a policy the 175th MDANG members shall be distributed amongst no less than three (3) hotels, preferably four (4) or more hotels each UTA/RSD weekend. This is implemented from risk management strategies and vulnerability assessments.

b. The 175th MDANG/SFS reserves the right to disqualify properties that do not meet their off-base lodging physical security assessment checklist. The proper selection of off base lodging can reduce personnel threat exposure. It is paramount that an assessment of potential lodging areas be conducted prior to awarding a contract. This may be conducted in conjunction with assessments from additional agencies to include but not limited to: Services, Public Health and Safety. Security requirements are primarily based on historical police reports and criminal activity. Therefore, properties shall be in a low crime area, free of drugs and prostitution.

C. HEATING, AIR CONDITIONING AND VENTILATION. Living quarters shall be provided with heating and air conditioning (in season) and ventilation necessary to maintain comfort for guests.

D. SAFEGUARDING VALUABLES. The (Hotel Property) must provide a means of storing and safeguarding, in a safe or vault, small high-value personal property of the occupants. Receipts for the stored items must be furnished to the guest. Any cost shall be paid by the individual, not the Government.

E. TELEPHONE. A telephone in good working order with free local access and voicemail capability shall be provided in each room. The occupant is personally responsible for telephone charges exceeding the free local access. The government shall incur no liability for telephone calls.

F. “DO NOT DISTURB” SIGNS. All rooms shall have such signs available. (Hotel Property) employees shall respect them when displayed.

G. BATHROOMS. Bathrooms shall be in sanitary condition. Bathrooms shall contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms must have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains.

SPECIFIC TASKS TO BE COMPLETED BY CONTRACTOR

The (Hotel Property) shall provide the following services:

A. ASSIGNMENT OF QUARTERS/ROOMS. The Contracting Officer’s Designated Government Representative of the 175th Services Flight is responsible for identifying government personnel who require lodging. Each month, the Contracting Officer’s Designated Government Representative shall document the names of 175th MDNG personnel on a Call Sheet, which the Contracting Officer’s Designated Government Representative submits to the contractor. 175th MDANG personnel shall not be lodged under this Blanket Purchase Agreement unless such authorization (the Call Sheet) is presented to the contractor. Double rooms shall be used unless single occupancy is requested by the 175th Services Flight. 175th personnel who are married to each other may occupy the same hotel room upon request.

B. CHECK IN PROCEDURES. The (Hotel Property) must provide a check in/out service on a 24-hour basis, 7 days a week. The front desk will verify all 175th MDANG personnel via valid identification (Military ID, Driver’s License, Passport, etc.) against the final Call Sheet / Roster or other authorized method. Contractor shall not rely on wear of military uniform as an indicator of military status or authorization to receive lodging under the BPA. Contractor will be responsible for collecting payment from any member who is required to make full or partial payment due to special requests for rooms other than those authorized (i.e. members with families, request for single room when double is authorized, etc.). Contractor shall not be responsible for payment of accommodations provided to any individuals that checks into a property without being listed in the final roster or previously communicated by the Contracting Officer’s Designated Government Representative. Any member who requests lodging under this program who is not listed in the final roster or previously communicated by the Contracting Officer’s Designated Government Representative shall be responsible for standard room rates and any applicable taxes. Additionally, any 175th personnel who fail to meet the required checkout time will be held financially liable for all incurred costs. The government incurs no liability for a late checkout.

C. CUSTODIAL/SANITATION SERVICES. The contractor shall maintain a clean and healthy environment. All custodial/sanitation services shall be in accordance with commercial standards.

D. LINEN SERVICE. Shall be in accordance with industry standards. General daily housekeeping, to include making beds, replacing towels, emptying trash receptacles, cleaning floors and sanitizing bathrooms shall also be in accordance with these standards.

E. INFORMATION SERVICES. Desk clerks shall be able to explain to occupants miscellaneous charges not covered by this statement of work, for example, telephone charges, upgraded internet service, beverage and/or snack incidentals.

F. ADDITIONAL AMENITIES/SERVICES. All facilities and courtesies customarily extended to occupants without charge (i.e. pools, lounges, parking areas, etc.) shall also be made available without additional charge to the Government under this BPA. All extra services not specified in this statement of work, or not normally included in the room rate, shall be paid by the individual(s). Food service is neither requested nor required in this BPA. The contractor shall provide concierge, shuttle, or extra services at no cost if provided to other guests.

G. LIABILITY / MISCELLANEOUS SERVICES. The government will not be responsible for any miscellaneous charges/damages incurred by travelers. The contractor shall explain to each service member that miscellaneous charges (such as telephone charges, pay-per-view movies, room service, meals, smoking in the facility, damage charges, etc.) are not covered by this BPA and will be charged to and paid by the individual. This will be part of the check-in procedures listed in the paragraph listed above. The front desk should explain this to 175th MDANG Personnel upon check-in. The contractor shall provide information to the travelers on services available that are not inclusive.

ADDITIONAL REQUIREMENTS

In addition to the requirements listed above, the following shall apply to this BPA:

A. SUBCONTRACTING. The contractor shall furnish lodging in his or her establishment or at a location agreed to by the Contracting Officer. The contractor shall not subcontract to any other establishment or any other location not specified in the BPA without prior written approval from the Contracting Officer. Establishments proposed for subcontracting shall meet all of the terms, conditions, and specifications of services in this BPA.

B. ILLEGAL ACTS. The contractor shall not knowingly condone illegal acts on the premises of the establishment.

C. QUALITY ASSURANCE. The Contracting Officer’s Designated Government Representative will monitor the contractor’s performance and may use command surveys to solicit feedback from occupants to ensure terms, conditions and specifications of services are met.

D. EVALUATION OF CONTRACTOR PERFORMANCE. The Government may issue out command surveys from the command team to 175th MDANG personnel whom have occupied rooms of the facility. The comments from the surveys will be evaluated against the requirements of the BPA.

E. SYSTEM FOR AWARD MANAGEMENT (SAM). In order for a contractor to be eligible to conduct business with the Government, the contractor must be registered on the System for Award Management website (https://www.sam.gov/portal/SAM/) and keep their registration current by renewing the registration annually. Vendor shall provide their CAGE code, DUNS Number, and Federal Tax ID Number with their quote.

F. 175TH MEDICAL SQUADRON/PUBLIC HEALTH. Military Public Health personnel, shall be permitted to observe operations as necessary. Public Health personnel must be allowed to conduct sanitary inspections at any time. Medical Squadron Public Health personnel and Contraction Officer designated government representative will conduct this.

G. OCCUPATTIONAL SAFTEY. 175th Occupational Safety Manager office shall be permitted to inspect operations as necessary. Inspected items may include, but are not limited to the facility, rooms, emergency plan, and fire extinguishers.

III. PERFORMANCE REQUIREMENTS

1. Contractor Management. The contractor shall provide the name of a manager who shall be available and responsible for the performance of work under this BPA. The BPA manager and alternate shall have full authority to act for the contractor on all matters relating to the performance of this agreement. The BPA manager or alternate shall be available to meet with government personnel designated by the contracting officer to discuss problem areas.

2. No government (175th MDANG) personnel, other than the Contracting Officer, shall change the terms of this BPA.

IV. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

1. The US Government shall not provide any equipment, facilities, labor or services for this requirement.

2. The US Government will provide the following in support of this BPA:

a. If established, a copy of the Blanket Purchase Agreement.

b. If a BPA is established, a copy of Appointment Letter identifying all designated Contracting Officer’s Designated Government Representatives who are authorized to purchase/issue calls against the BPA. This will be updated and provided to the contractor on an as-needed basis.

c. If a BPA is established and pricing accepted, a Price List identifying a priority listing of properties based off of predetermined rates for single and double rooms for a predetermined period of time shall be provided to the contractor. This will be updated and provided to the contractor on an annual or “as needed” basis.

d. If a BPA is established, a listing of known required dates of lodging for UTA/RSD Training periods for a time period in length not to exceed 1 years from the time of BPA establishment.

e. If a BPA is established, Call Sheets (rosters) to the property shall be provided by the Contracting Officer’s Designated Government Representative as “Calls” are issued.

V. DEFINITIONS.

1. CONTRACTOR: The term as used in this requirement refers to the primary (prime) contractor or vendor.

2. CONTRACTING OFFICER: The government official who has authority to enter into contract, administer or terminate contracts. He/she can make related determinations and findings on behalf of the government. The Contracting Officer is the ONLY individual who can legally bind the government.

APPENDIX A APPLICABLE PUBLICATIONS

1. General. Publications that apply to the SOW are listed below.

DEPARTMENT OF DEFENSE and AIR FORCE PUBLICATIONS:

Number Title

AFI 34-135 Air Force Lodging Program AFI 10-245 Antiterrorism Implementation Program