Flame Holder PWS.pdf

Performance Work Statement

REPAIR OF FLAMEHOLDERS

159 Maintenance Group 400 Russell Ave NASJRB New Orleans, LA 70143

Part 1

1. GENERAL: This is a non-personnel services contract to provide repair of Flameholders. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation of flameholders, tools, materials, supervision, and other items and non-personal services necessary to perform repair of Flameholders as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

This requirement is for the repair of F- I 5/F-16/A I O/F22 PW-220 flame-holders, NSN 2840-01- 326-4066 and NSN 2840-01-309-4147.

The contractor must abide by all DAFI 21-101 (ACC Supplement) (REF: AFI Para 11.36) and obtain Defense Contracting Management Agency's approval. The website to see this publication is https://www.e-publishing.af.mil/ (search by number AF1 21- 101 (ACC Supplement)).

Outlined in their Source Approval Request (SAR) package which was submitted to and will be retained by F100 Engineering. No Significant changes will be made to the repair process without the approval and written consent of USAF F100 Engineering.

The number and type of each National Stock Number (NSN) requiring repair will vary.

The contractor must be responsible for shipping cost to Naval Air station, Joint Reserve Base

New Orleans (NASJRB NOLA). The shipping cost will be included in the price quoted for the repair.

The contractor will be responsible for all materials required for the repair of parts.

The contractor will be responsible for all hazardous material items.

The contractor must be able to return the part in a minimum amount of time (NOT to exceed 90 calendar days and within 60 days of receipt for MICAP).

The contractor must provide evaluation on the capability of repair at no cost to the government.

If unable to repair the part, the part must be returned to the organization at no cost.

The stock classes will include, but not limited to the following: 1095, 1270, 1440, 1560, 16 10, 1620,1630, 1650, 1660, 1680, 2915, 2925, 2995, 3 01~ 4 140, 43 10, 432~47 1 ~4730,4810, 4820,4920,5330,5635, 5821, 5826, 5831, 5836, 5841,5895, 5905, 59 15,5925, 5930, 5935, 5945, 5950, 5965, 5975, 5979, 5985, 5990, 5995,5996, 5999,6105,6 11 0, 6130,6 135, 6140,6 150, 6165,62 10, 6220, 6230, 6340, 6350, 6605, 66 10, 66 15, 6620, 6625, 6645,6650, 6660, 6670, 6680,6685,6695, 7025, 7310.

1.2 Background: The primary mission of 159FW/AFREP is to Optimize Air Force resources and increase wing-level repair capability for various aircraft parts, equipment, and components, thereby reducing MICAPs and the downtime of aircraft awaiting parts. Although AFREP cannot predict which components will need repair, or how much the repairs will cost, this will allow us to continue our contracted repair operations. The 159th Maintenance Group is requesting the approved vendor facility to provide quality repairs of F15 Aircraft Parts with processes managed in accordance with ISO 9001 or higher.

1.3 Objectives: The objective is to provide inspection of and weld/repair procedures for Flameholders, NSN: 2840- 01-326-4066.

1.4 Scope: The work covered by the provisions and clauses of this agreement consists of furnishing all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform repairs to fifty (50) Flameholders. Flameholders, NSN: 2840-01-326-4066, will be repaired in accordance with Technical Orders (TO) 2J-F100-46-5(SWP 523 02) and 2-1-111. Contractor will certify the repaired products are safe and fully qualified as an operational instrument on the aircraft system it was originally intended for. Flameholders will be furnished by 159 MXG.

1.5 Period of Performance: The period of performance shall be for one year. The Period of

Performance reads as follows: One base year with four optional additional periods. Total period will not exceed five years.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how he assures himself that his work complies with the requirement of the contract. The Contractor Quality Control Plan (QCP) is to be delivered via email (electronically) within 30 days after award to the Contracting Officer and the Contracting Officer Representative. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The contractor will adhere to ISO 9001 (or greater) standards in managing the F-15 Aircraft Parts in their control. The contractor will have authorization to read USAF Technical Orders. Any Quality Assurance questions can be submitted to the 159MXG QA office at (504)391-8567.

1.6.3 Recognized Holidays:

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Juneteenth Thanksgiving Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:30am – 4:30pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the contractor’s Facility.

1.6.6 Type of Contract: The government intends to award a firm fixed price contract

1.6.7 Security Requirements: N/A

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.7.2 Key Control: Reserved

1.6.8 Special Qualifications: IAW DAFI 21-101, (ACC Supplement) para 11.36.2.2, the vendor must have an approved Source of Approved Repair (SAR) Letter certified by F100 Engineering at Tinker AFB. Vendor must be approved for AFREP repair on AFMC 762.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. Meetings may be in person or virtual.

1.6.10 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00am -3:30pm Tuesday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.10.1 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.11 Contractor Travel: Reserved

1.6.12 Other Direct Costs: Reserved

1.6.13 Data Rights: Reserved

1.6.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.15 PHASE IN /PHASE OUT PERIOD: Reserved

Part 2

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

Part 3

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services (Not Applicable)

3.2 Facilities (Not Applicable)

3.3 Utilities (Not Applicable)

3.4 Equipment: The Government will furnish Flameholders, NSN: 2840-01-326-4066 for repair for the duration of this agreement

3.5 Materials (Not Applicable)

Part 4

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials: All material necessary to complete work as assigned in the statement of work

4.3 Equipment: All equipment necessary to complete work as assigned in the statement of work

Part 5

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for the repair of flameholders

5.2. Task Heading. Contractor must be approved and certified by DCMA

5.2.1 Weld/Repair Procedures for Flameholder:

(1) Cleaning and part assessment inspection

(2) Solution heat treat

(3) Mark cracks

(4) Clean, wash, grind-welding area

(5) Manual gas tungsten arc weld, using backing gas or inert atmosphere

(6) Grind excess weld material

(7) Stress-relieve repaired assembly

(8) Visually inspect

(9) Return to service if crack are within limits

(10) DCMA inspection of assembly, IAW 52.246-2(Inspection of Supplies)

(11) Return Flameholder to 159th Fighter Wing, New Orleans, LA

(12) All work IAW TO 2J-F100-46-5 (SWP 523 02) and TO 2-1-111

(13) Flameholders are manufactured by: united Technologies Corporation, Turbo Combustor

Technology Inc, and Woodward FST Inc.

5.2.2 F.O.B Origin: The Contractor shall be responsible for shipping all parts to and from the government. All parts will have the capability for tracking. Shipping documents shall accompany each shipment with the following minimum information:

- Date shipped

- List of Items by NSN or PN, serial number if applicable and nomenclature

- Address shipment to:

o 159th Fighter Wing o 400 Russell Ave o Bldg 31 o Belle Chasse, La 70037

5.2.3 Workmanship: All workman ship will comply with standard trade practices. The contractor shall provide all qualified personnel, equipment, and services required to return parts to serviceable condition.

5.2.4 Warranty: The contractor will guarantee all workmanship for a period of 30 days after receipt or at first time use, whichever is later

5.2.5 Turn Around: Repair will be completed and returned within 90 days of receipt for routine repairs and within 60 days of receipt for MICAP

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR): Reserved

PART 6

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

(1) Technical Order 2J-F100-36-5(SWP 517 02)

(2) Technical Order 2-1-111

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standar d

Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillan ce

PRS # 1.

The contractor shall provide weld/repair procedures for flameholder. PWS 5.2.1

The contractor provides these services in accordance with industry standards and TO 2J-F100- 36-5(SWP 517 02) and TO 2-1- 111.

99.9% 100% Inspection

TECHNICAL EXHIBIT 2 DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Delivery Ticket; Upon service 1 Email ATTN: Darren contractor shall (Electronically) in Vicknair provide service PDF format darren.vicknair.

1@ tickets to be signed us.af.mil by the receiver at the time of service.

Itemized invoice Upon service 1 Email ATTN: Darren shall be submitted (Electronically) in Vicknair upon delivery PDF format darren.vicknair.1 us.af.mil