A02 JA Sole Source FAR Part 13.5 (JUL2021) CCTV and IDS signed.pdf

CUI

(Source Selection information - See FAR 2.101 and 3.104-4)

APR 2021

Sole Source Justification and Approval Review Document

Under FAR 13.501* (*Format follows FAR 6.303-2, but modified to reflect FAR subpart 13.5 procedures)

Program/Equipment: Closed Caption Television (CCTV) and Intrusion Detection System (IDS)

Upgrades, W50S7E-22-Q-0014

Authority: 41 United States Code 1901 as implemented in Federal Acquisition Regulation

13.501(a)(1)(ii), “sole source (including brand name) under the authority of the simplified procedures for certain commercial items.”

Amount: $376,125.50 per IGE

Prepared by:

Maj Ann K. Feist

Contract Specialist

133rd Airlift Wing, MNANG

DSN 783-2626

Ann.feist.1@us.af.mil

Contracting Officer:

Mr. Drue I Glaze

Contracting Officer

USP&FO-MN

DSN 871-2752

Drue.l.glaze.mil@army.mil

Legal Counsel:

Lt Col David C. Blomgren

General Counsel

JFHQ-MN

DSN 825-4983

David.c.blomgren.mil@army.mil

Chief of the Contracting Office:

Mr. Luke Thomsen

SCS-MN

USPFO-MN

DSN 871-2751

Luke.d.thomsen.mil@army.mil mailto:Ann.feist.1@us.af.mil mailto:Drue.l.glaze.mil@army.mil mailto:David.c.blomgren.mil@army.mil mailto:Luke.d.thomsen.mil@army.mil

Sole Source Justification and Approval

Under FAR 13.501 W50S7E-22-Q-0014, CCTV & IDS Upgrades

JUL2021

1. Contracting Activity: USPFO P&C Office, W912LM, Camp Ripley, Little Falls, MN

2. Description of Action: Requesting approval to enter into a Firm-Fixed Priced, Sole Source, Commercial contract using Operations and Maintenance funding to Advantor Systems

Corporation, out of Orlando, Florida, for Closed Circuit Television (CCTV) and Intrusion

Detection System (IDS) Panel upgrades.

3. Description of Supplies/Services: This requirement is for the purchase with installation of an upgraded IDS panel with supporting materials, cabling and supplies and CCTV camera upgrades with supporting materials, cabling and supplies. These upgrades will modernize and increase the overall security system’s capabilities making use of available technology.

Delivery and install: 402 days after contract signatures and release

CCTV Upgrades $ 53,451.34

IDS Panel Upgrade $ 321,593.32

Freight $ 1,090.84

Total Value: $ 376,125.50

4. Authority: 41 United States Code 1901 as implemented in Federal Acquisition Regulation

13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items

5. Reason for Authority Cited: FAR 13.5 “This subpart authorizes the use of simplified procedures for the acquisition of supplies and services in amounts greater than the simplified acquisition threshold but not exceeding $7.5 million ($15 million for acquisitions as described in 13.500(c)), including options, if the contracting officer reasonably expects, based on the nature of the supplies or services sought, and on market research, that offers will include only commercial products or commercial services.” Advantor Systems Corp is the current manufacturer of the security system used on the installation and is commercially available to the general public. Advantor Systems Corp does not allow for distributors of their product, being the only sources for their products and services. No other product is allowed to interface with the existing Advantor Suite for Networks and the supporting equipment. Acquisition of supplies and services from Advantor Systems Corp is necessary in order to upgrade the current security system. No other manufacturer’s products will interface with Advantor’s system. In addition, the

Air Force’s memorandum “Non-Nuclear CMD Approval Letter” dated 31 May 2022 restricts the purchase of security systems on Air Forces facilities to the list in the approval letter. Three companies listed on the letter are Advantor, LINX Security Solutions (formerly Will-Burt), and

Vindicator. This restricts competition to the approved equipment and software.

6. Efforts to Obtain Competition: Currently there are no efforts available to the Government to gain competition for upgrading the existing system. Continuing to upgrade the existing Advantor https://www.acquisition.gov/far/part-13#FAR_13_500 system is fiscally irresponsible due to the overwhelming cost to replace the entire system with a different manufacturer. A notice of the sole source award will be made public IAW FAR

13.501(a)(1)(iii), “Make publicly available the justifications (excluding brand name) required by 6.305(a) within 14 days after contract award.”

In accordance with FAR 5.202(a)(11), this action will not be synopsized. This contract will be an order placed under GSA Contract # GS-07F-039DA, published 2 February 2022.

7. Actions to Increase Competition: At this point in time, it is not cost effective to increase competition as it would require an entire new system be purchased and installed. This would be cost prohibitive as the Wing cannot afford this on their own. Modular upgrades as technology becomes available is cost effective and affordable by the Wing and by National Guard Bureau.

8. Market Research: Market Research was conducts by Maj Ann Feist, 1-5 August 2022.

Methods included internet searches, PCF search for previous contracts within all of ANG, and

GSA Advantage. No additional sources for Advantor Systems Corp brand equipment was found.

The Advantor Systems Corp proposals contain partial GSA Schedule pricing and open market pricing. As explained in paragraphs 5 and 6 above, Advantor Systems Corp is the only source for upgrades and service to the existing security system.

9. Interested Sources: To date, no other sources have written to express interest in the acquisition.

10. Other Facts:

a. Procurement history.

(1) Same/similar requirements: The original Advantor Systems Corp contract was accomplished around 20 years ago. Efforts to find the original contract did not turn up any useful information.

Six (6) contract actions for upgrades to the system were found in PCF that were accomplished in

FY14, FY16, FY18, FY19, and FY20. All for smaller dollar amounts under SAT.

(2) Competitive Status: Sole source to Advantor Systems Corporation.

(3) Authority for Other than Full and Open Competition: FAR 13.501.

(4) Summary of justification: The justification on the previous contracts is the same justification for this requirement. Advantor Systems Corp is the only provider of upgrades and service to the existing security system.

(5) No previous contracts were completed using full and open competition.

https://www.acquisition.gov/far/part-6#FAR_6_305

(6) There is no unusual patterns that are revealed by the history of these contracts.

(7) There have been no significant changes since the previous contract actions were awarded that would change the justification for this sole source action.

b. Other facts. None

13. Contracting Officer Certification and Approval: I have reviewed this justification and find it adequate to support other than full and open competition. I certify that this justification is accurate and complete to the best of my knowledge and belief.

X

DRUE L. GLAZE, USP&FO-MN

Contracting Officer

14. Legal Review and Concurrence: I find this justification legally sufficient.

X DAVID C. BLOMGREN, Lt Col, JFHQ-MN

General Counsel

15. Chief of the Contracting Office Approval: Based on the foregoing justification, I hereby approve the procurement of CCTV and IDS Panel Upgrades for $376,125.50 on an other than full and open competition basis pursuant to the authority of 41 U.S.C. 1901 as implemented by

FAR 13.501, and provided that the services and property herein described have otherwise been authorized for acquisition.

X

LUKE D. THOMSEN, USP&FO-MN

Chief of the Contracting Office

Approval Levels

Dollar Value of Document Approval Authority

SAT - $750,000 Contracting Officer*

$750,001 - $15,000,001 Command Advocate for Competition

$15,000,001 - $100,000,000 Head of Contracting Activity

$100,000,001 and over Senior Procurement Executive *Contracting Officer signature at paragraph 13 (Contracting Officer Certification) constitutes approval;

Approval page not required.