Attachment 3-W50S70-20-R-0002 Lodging BPA Solicitation-Questions & Responses.pdf

Questions & Responses: W50S70-20-R-0002 Lodging BPA Solicitation

1. Do you accept proposals from third-party contractors or Hotels only? Any third-party contractor or hotel is welcome to submit a quote to BPA Solicitation-W50S70-20-R-

0002.

2. Will you provide a tax exemption certificate for Georgia state and local taxes (ST-5

Form) as well as the $5.00 Georgia State Hotel-Motel Fee to the awarded contractor?

Yes. Tax Exemption Certificates will be provided to awardees in conjunction with BPA

Solicitation-W50S70-20-R-0002.

3. Although the Performance Work Statement (PWS) lists the method of payment as primary via Government Purchase Card and secondary via Electronic Funds Transfer, can the contractor choose the method or is the primary payment method mandatory?

No. The Contractor cannot chose the primary payment method in conjunction with any

BPA awards. The Government is responsible for establishing the terms and conditions for any BPA Agreements awarded as a result of this Solicitation. The primary method of payment for any awarded BPA Agreements in conjunction with this Solicitation will be the Government Purchase Card. The secondary payment method will be via Electronic

Funds Transfer.

4. The PWS lists 3 locations where lodging accommodations are requested, can the contractor choose a specific location or is it an “all or nothing requirement”? Yes. The

Contractor is encouraged to choose a specific or all locations. This requirement is not an

“all or nothing” requirement.

5. The number of rooms dictates the competitive value of the daily rate, can you provide an estimate of the number of single and double occupancy units needed for each location?

Based on historical analysis, 50 - 60 double bed space rooms and 25- 30 single bed space rooms per day, per UTA weekends (Friday, Saturday & Sunday). UTA Weekends typically fall on the first weekend of every month and a definitive schedule will be provided to any Awardees at a later date. Contractors are also encouraged to reference the first paragraph of the Performance Work Statement (PWS):

“Providing (drill weekend) lodging accommodations for eligible military personnel.

Providing lodging accommodations for eligible military personnel whom are on reschedule Unit Training Assembly (RUTA) status and to provide lodging accommodations during the standard week (Monday-Sunday)”.

6. This is a BPA for 5 years, will the awarded vendor have the opportunity to increase their rate on an annual basis even though the solicitation includes a price list for all years?

Yes. The awarded vendor will have the opportunity to revise the rate on an annual basis based on current market rates. Interested vendors are reminded that any potential pricing revisions must be at or less than the locally established lodging DoD Per Diem rate. See

PWS.

7. The PWS includes a Price List for 5 years if we are submitting a proposal for more than one location, should all price lists be included or should there be a separate proposal for each location?

Yes. If your company is submitting a quote for more than one location, a price list for each location is required in your final quote.

8. Is there a schedule of occupancy dates for the current year at each location? UTA schedules for 224th, 165th and 117th typically fall on the first weekend of every month. A more definitive schedule will be provided to Awardees upon award.

9. What is the average number of days of occupancy per call number? 2-3 Days per individual, per UTA Weekend.

10. The Brunswick, GA area has 3 separate per diem rates as prices increase during peak season, will you allow 3 separate rates each year for that location? Yes. As long as the rates are at or below the established per diem rates for that local area.

11. Does the lodging facility need to be 15 miles or less from one of the addresses or all the addresses that are mentioned in the solicitation? 15 miles or less from one of the locations referenced in the PWS.

12. Can 1 property be used for 2 of the units or addresses? I have a property that is within the mileage requirements for Savannah and the Garden City locations and I would like to know if that is okay? Yes. As long as it’s within the 15 miles radius from either the 224th, 165th or 117th locations.

13. Would the unit be okay with being in singles versus doubles? Will all three units meet the same weekend or will they all be different weekends during the month? No. The 224th, 165th and 117th will require a combination of double and single rooms. UTA Weekends typically fall on the first weekend of every month and a definitive schedule will be provided to any Awardees at a later date. Contractors are also encouraged to reference the first paragraph of the Performance Work Statement:

“Providing (drill weekend) lodging accommodations for eligible military personnel.

Providing lodging accommodations for eligible military personnel whom are on reschedule Unit Training Assembly (RUTA) status and to provide lodging accommodations during the standard week (Monday-Sunday)”.

14. Are you willing to accept apartments units that meet your criteria? Yes.

15. How many bedrooms would you like available? 1 Bed Space per person.

16. Are individuals allowed to share hotel room or apartments provided each individual is given his/her private bedroom and private bathroom? Yes.

17. Is the maximum budget of $700,000 for the base year or is it inclusive of 5 years of nightly room reservations/apartment acquisition? The $700,000 budget ceiling is the “Not to Exceed” ceiling for the base year and is not inclusive of 5 years of nightly room reservations/apartments.