W50S6X-21-R-0002 Site Visit Minutes (Pavements).pdf

Pre-proposal Conference Minutes

MEMORANDUM FOR RECORD

Subject: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT

SOLICTATION #: W50S6X-21-R-0002

SOLICTATION TITLE: Pavements

DATE: 8/4/2021 /TIME: 1400 /DURATION: 45 minutes

1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following government representatives attended the subject meeting:

a. Kelly Hess Contracting Officer

b. Captain Adarsh Menon Contracting Officer Rep.

c. Dan Mitchell Subject Matter Expert

d. A1C Michael Palet Contracting Specialist

2. The following items were discussed during the Pre-proposal Conference:

a. Appropriate Wage Determination designations for workers

b. Contractors have to acknowledge all amendments

c. Bid due date

d. All questions shall be submitted in writing

e. The KO instructed not to accept orders to modify the contract or the work designated therein by

ANYONE other than the KO

f. Instructed contractors to warn workers not to bring weapons/ammo onto base (hunting season)

g. Warning not to wander from the group or take pictures of any aircrafts or non-related objects/sites

3. DO NOT CONTACT the Design Engineers or the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions, answers, amendments, etc. will be issued or posted at beta.SAM.gov

4. LIST QUESTIONS/ANSWERS BELOW:

a. An update to the layout and map will be available in an amendment

5. Any amendments that are issued will be posted to the web site. Contractors were advised to check the website frequently.

6. The pre-proposal conference and site visit concluded at: 1445 hours

APPROVED CONTRACTING OFFICER