W50S6X-24-Q-0018 - MXG -Electric UTV - Combo final 17 Sep 2024.pdf

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DEPARTMENT OF THE AIR FORCE

166th Mission Support Contracting

166th Airlift Wing Air Force Base

DELAWARE AIR NATIONAL GUARD

Combined Synopsis/Solicitation

Requirement Title: 166 MXG Electric UTV

Solicitation Number: W50S6X-24-Q-0018

Solicitation Issue Date: 17 September 2024

Response Deadline: Wednesday, 25 September 2024 no later than 1100 EDT

Point(s) of Contact: 2d Lt Brian Powell

MSgt Bryan Driscoll

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request for Quote (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2024-06 Defense Federal Acquisition Regulation Public Notice 08/152024 Army Federal Acquisition Circular 2024-0714

4. IAW FAR 19.501 a "set-aside for small business" is the limiting of an acquisition exclusively for participation by small business concerns. A small business set-aside may be open to any of the small business concerns identified at 19.000(a)(3).

The type of set-aside used (if applicable) is Total Small-Business Set-aside

The Federal Service Code / Product Supply Code is 2310 The North American Industry Size Classification System (NAICS) code associated with this requirement is 336110

Requirement Information

Description:

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The 166th Maintenance Group (MXG) has a required for one (1) electric UTV that has the following specifications:

110V plug in- compatible with our current electrical capabilities;

• Complete Cab with doors for all weather use.

• On board charger

• Side mirrors

• amber light beacon

• headlights

• 2 seats minimum

• Bed to hold tools, w/800 lb. payload capacity min

• On road tires (not off-road/knobby)

• Hitch (to pull the portable welder/age (low pack etc.))

Place of Delivery/Performance/Acceptance/FOB Point:

FOB:

166th Maintenance Group 2600 Spruance Ave New Castle, DE 19720

Line Item Description Quantity Unit Unit Price Extended Price

Electric UTV:

110V plug in- compatible with our current electrical capabilities;

· Complete Cab with doors for all weather use.

· On board charger

· Side mirrors

· amber light beacon

· headlights

· 2 seats minimum

· Bed to hold tools, w/800 lb. payload capacity min

· On road tires (not off-road/knobby)

· Hitch (to pull the portable welder/age (low pack etc.))

1 EA

Instructions to Offerors

FAR Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (September 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.

”Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation. All companies must be registered in the System for Award Management at https://sam.gov/content/home to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Please provide the following information with your quote:

Company Name: ____________________ Unique Entity ID: ______________________

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Cage Code: ________________________ NAICS Code: ______________________ Point of Contact: ____________________ Address: ___________________________ Phone Number: ____ Email Address: ___ Payment Terms:

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers;

or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

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(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/�feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see

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FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(End of provision)

- All questions are to be submitted in writing by 23 September 2024 1300 EDT

- Quotes are required to be valid until 30 days after date of offer

Evaluation Criteria

52.212-2 Evaluation—Commercial Products and Commercial Services.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation meets the minimum required technical specifications outlined in Line Item 0001, the attached salient characteristics and represents to best value to the Government IAW FAR 13.106-3(a).

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(c) Award Process: First, the Government will evaluate all quotes for compliancy and then arrange the quotes by price (from lowest to highest total price). The lowest priced quote will be evaluated for Factor 2, Technical Acceptability on an acceptable/ unacceptable basis. If the lowest priced quote is rated technically acceptable, the evaluation process stops and that offerors quote will be evaluated for price fairness and reasonableness. If the lowest priced quote is not rated technically acceptable, the next lowest priced quote will be evaluated, and the process will continue (in order of price) until an offeror is rated technically acceptable. Prior to award, the lowest priced technically acceptable quote will be evaluated for price fairness and reasonableness IAW FAR 13.106-3(a). If the price is determined to be fair and reasonable, the lowest priced responsible offeror, who is technically acceptable, will receive an award without further consideration of any other quotes. All quotes received, weather evaluated or not, can be used as competition for the purpose of establishing price fair and reasonable

(End of provision)

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications posted at FAR 52.212-3 have been entered or updated electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal in the last 12 months, and are current, accurate, complete, and applicable to this solicitation. Alternatively, if the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision and include a completed copy with its offer.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I 52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters

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52.222-17, Nondisplacement of Qualified Workers 52.222-19, Child Labor--Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities ✖

52.222-26, Equal Opportunity ✖

52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities ✖

52.222-37, Employment Reports on Veterans 52.222-50, Combating Trafficking Persons✖

52.222-54, Employment Eligibility Verification 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖

52.225-13, Restrictions on Certain Foreign Purchases✖

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

52.232-36, Payment by Third Party

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

SEE ATTACHED PROVISIONS AND CLAUSES

The following provisions and clauses are hereby included by full text:

ADD ALL OTHER PROVISIONS AND CLAUSES BY FULL TEXT

Attachments

Funds Available

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Funds Not Currently Available

“Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.”