W50S6X-23-Q-0001 - Strong Bonds FY23 PWS.pdf

W50S6X-23-Q-0001 Strong Bonds PWS

PERFORMANCE WORK STATEMENT

FOR

STRONG BOND EVENT

166th Airlift Wing Delaware Air National Guard (DEANG)

New Castle, DE 19720

1 May 2023

Table of Contents

1.0 SECTION I: DESCRIPTION OF SERVICES

1.1 General Scope

1.2 Background

1.3 Inherently Governmental Function

1.4 Period of Performance

1.5 Place of Performance

1.6 Specific Tasks

1.7. Site Visit

1.8 Service Contract Reporting -- Manpower data

1.9 Covered Telecommunications Equipment and Services

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General. This is a non-personnel services contract to provide the required lodging, meeting rooms, and meals in accordance with the specific tasks detailed in para 1.6 of this Performance Work Statement (PWS). The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government. A Government representative will be present to verify those who will be participating in the event.

1.1.1 Description of Services/Objectives. The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide the required lodging, meeting rooms, and meals as defined in this PWS except for those items specified as Government Furnished Property and services. The contractor shall perform to the standards in this contract. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the contract. The contractor shall be responsible for maintaining communication with the contracting officer (CO) and the Strong Bonds Program Manager (PM), and to immediately notify both the CO and the PM of any problems that would prevent timely performance of this contract. The contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.2 Background. The Strong Bonds event is meant to provide a three-day weekend event, sufficiently removed from the base, to facilitate a family environment like setting for Airmen and their families to strengthen their relational bond.

1.3 Inherently Governmental Function. The contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.4 Period of Performance. The dates of the Strong Bonds Event shall be 25-27 August 2023.

1.5 Place of Performance. The contractor shall perform the services in the PWS at a venue located in one of the following locations: Delaware; Philadelphia, PA; Poconos, PA; Ocean City, MD; or Baltimore, MD.

1.6. Specific Tasks. The Contractor shall provide lodging, meeting rooms, and meals in accordance with the below schedule. The venue points of contact must be able to read, write, speak, and understand the English language. The Contractor shall provide the manager’s and alternate(s) names, phone number, and email addresses to the Government upon award, but no later than one (1) week prior to event.

1.6.1 Lodging Required: The total number of lodging rooms required is not to exceed (NTE) eighteen (18). Each room will be a modern, clean, carpeted, non-smoking rooms with 2 double-sized beds. Local government per diem rates for lodging shall apply. Local government per diem rates for loading can be found at the following link: https://www.gsa.gov/travel/plan-book/per-diem-rates?gsaredirect=portalcategory. The total number of nights for lodging is two (2) nights with a check-in date of 25 August 2023 with a requested 3:00 p.m. check-in time and check-out on 27 August 2023.

Overnight lodging must accommodate two adults and two children per room. Rooms shall be furnished with blankets, linens, and towels. Additionally, rooms shall contain the standard room amenities, such as cable television, coffee maker, cups/glasses, ice bucket, and Wi-Fi connectivity. Free local telephone service in each room. The Government will not be responsible for room service, long distance phone calls, movie rental, internet service, laundry, or other incidental room charges.

The hotel venue shall have a Google star rating of four (4) stars or higher in a resort-like atmosphere in walking distance to restaurants and shopping. The hotel venue shall also have an operational swimming pool or hot tub located on hotel property.

The Government will notify the Contractor 24 hours in advance if not all rooms will be needed. In that event, the contractor shall make reasonable efforts to rent those rooms to other guests. If the contractor can rent those rooms to other guests, the Government shall not be charged for those rooms.

1.6.2 Parking: Parking shall be provided and/or validated to/for all participants and Government personnel and shall not be charged separately from the overall quoted price.

1.6.3 Meeting Room Requirements: The Contractor shall provide two (2) meeting rooms for one (1) general session and one (1) breakout session room. The rooms shall be available for use for all three (3) days, 25-27 August 2023. The rooms shall be reserved for the governments exclusive use during the weekend dates of 25-27 August 2023 and shall not be shared with other guests or programs after end of each scheduled day. The Contractor is responsible for all cleanup of all meeting rooms.

A Strong Bonds registration table is required each day (25-27 August 2023) to be located outside of the general session room to accept registration and sign in each day for event participants. It will include one (1) skirted/dressed table with two chairs.

The general Session room shall hold up to 50 individuals seated classroom style. The breakout session room shall hold up to 36 individuals seated classroom style. The meeting rooms for general and breakout sessions must be modern, clean, and carpeted and provide one (1) rectangle table at least four (4) foot long near a podium at front of room. The general session room shall contain water stations and/or pitchers filled with ice water, glasses/cups for the room, and coffee refilled throughout the day. The coffee shall be provided by the contractor.

The rooms must be able to lock at night with equipment & decorations left in place and the same room must be saved all night with access key for Chaplain Staff possession. The rooms must also be soundproof from the other meetings in the hotel.

The following audio/visual equipment shall be provided: Projection screen, standing podium, and a small stand for projector.

The Chaplain Staff will arrive before 3:00 p.m. on Friday 25 August 2023. The meeting rooms for the general and breakout sessions with all abovementioned equipment and requirements is needed for the following schedule:

3:00 p.m. to 11:00 p.m. Friday August 25, 2023;

7:00 a.m. to 5:00 p.m. August 26, 2023; and

7:00 a.m. to 1:00 p.m. August 27, 2023

1.6.4 Meals for Attendees: A total of five (5) meals must be provided for attendees from lodging/hotel facilities.

Dining space shall be separate from general and breakout session areas. The hotel must be able to provide a buffet style for all meals up to the specified number of people as indicated in para 1.6.3.1 meal schedule. The local government per diem rates for food shall apply. These rates can be found at this link:

https://www.gsa.gov/travel/plan-book/per-diem-rates?gsaredirect=portalcategory,

1.6.4.1 Meal Schedule:

Friday August 25, 2023

Dinner from 6:00 p.m. to 7:00 p.m.; dinner buffet/sit down for 18 adults and 18 children. Food options should include the following:

Protein (2 options), vegetables (2 options), vegetarian (1 option), starch/grain (2 options), salad, dessert (2 options)

Drink options should include the following: coffee, tea, water, soda, and juice.

Saturday August 26, 2023

Breakfast from 8:00 a.m. to 9:00 a.m.; buffet/sit down for 18 adults and 18 children. Food options should include the following:

Eggs (scrambled), a breakfast meat (bacon, sausage, etc.), potatoes (hash browns, home fries etc.), hot cereal, cold cereal, fruit, pastry items (muffins, scones, etc.), pancake/waffle options, fruit, and assorted yogurts.

Drink options should include the following: coffee, tea, water, and juice.

Lunch from 12:00 p.m. to 1:00 p.m.; buffet/sit down for 18 adults and 18 children. Food options should include the following:

Protein (2 options), vegetables (2 options), vegetarian (1 option), starch/grain (2 options), salad, dessert (2 options)

Dinner from 6:00 p.m. to 7:00 p.m., buffet/sit down for 18 adults and 18 children. Food options should include the following:

Protein (2 options), vegetables (2 options), vegetarian (1 option), starch/grain (2 options), salad, dessert (2 options.)

Drink options should include the following: coffee, tea, water, soda, and juice.

Sunday August 27, 2023

Breakfast from 8:00 a.m. to 9:00 a.m.; buffet/sit down for 18 adults and 18 children. Food options should include the following:

Eggs (scrambled), a breakfast meat (bacon, sausage, etc.), potatoes (hash browns, home fries etc.), hot cereal, cold cereal, fruit, pastry items (muffins, scones, etc.), pancake/waffle options, fruit, and assorted yogurts.

1.7 Site Visit: The Government may conduct a site visit prior to award to the proposed venue at a date to be determined.

1.8 Service Contract Reporting -- Manpower data. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract in the Service Contract Reporting (SCR) section of the System for Award Management (SAM) (http://sam.gov) to support the requirements of title 10, U.S.C, section 235 and 2330a. Contractor shall register in SCR/SAM within 30 days of contract award. The contractor is required to completely fill in all required data fields using the following web address http://www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs 1 January through 31 December. While inputs may be reported any time during the FY, all data shall be reported no later than 30 January of each calendar year.

Contractors may direct questions to the above SAM help desk.

Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data. Data for DoD Service Contact Reporting must be input at the System for Award Management www.sam.gov.

A DoD Guidebook for Service Contract Reporting in the SAM, available on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr. This Guidebook is designed for both DoD users and contractors. GSA has also posted additional guidance such as quick start guides, informational videos, and frequently asked questions, go to https://sam.gov and search the “HELP” section. Also, reference the SAM Federal User Guide available in the “HELP” section for comprehensive instructions on navigating SAM. Should contractors have issues using SAM, they should contact the Federal Service Desk at https://www.fsd.gov.

1.9. Covered Telecommunications Equipment and Services. The Contractor shall implement section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act (NDAA) (Pub. L. 115-232); which prohibits agencies from procuring, obtaining, extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as a critical technology as part of any system; IAW FAR Clause 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and clause at FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.