W50S6X-22-Q-0004 - Attachment 2 - SOW.docx

STATEMENT OF WORK

FOR

RSD LODGING

TABLE OF CONTENTS

APPENDIX A Applicable Publications Attachment 2

I. BACKGROUND

The contractor shall, (except as specified in this Statement of Work (SOW) as government furnished property or services) provide all personnel, supervision, and any items and services necessary to provide commercial lodging for authorized 166th Airlift Wing, Delaware Air National Guard (DEANG) unit personnel on Regular Schedule Drill (RSD) training status only as defined in this SOW. Lodging is required to be provided to 166th AW members on RSD Status in New Castle, DE in support of monthly RSD training requirements. The Base Contracting Officer is the final authority for all matters pertaining to this agreement

II. SCOPE OF WORK

Hotel Room Use Description: The DEANG has a primary requirement for commercial lodging and associated support services to house DEANG personnel on RSD status. RSD status may fall on any day of the month for select individuals, but generally the requirement for lodging exists over the course of one (1) weekend per month. Over these “RSD weekends,” 2 or more nights of lodging are typically required in the New Castle DE area for approximately 150 plus personnel. Required nights of lodging for eligible personnel may occasionally increase or decrease significantly, depending on mission requirements. As previously identified, requirements may exist for lodging military members on RSD status outside of the primary RSD weekends throughout the course of any given month.

The contractor shall provide lodging upon request by the Government. The objective of this agreement is to provide hotel rooms and associated (authorized) services for the DE ANG in the local New Castle, DE area while achieving the best terms, conditions and pricing. The physical address of any property for any requirement for lodging in New Castle, DE must be within 15 driving miles of 2600 Spruance Drive, New Castle DE 19720. Due to Antiterrorism/Operations Security (AT/OPSEC) requirements, only limited dates for known required lodging will be provided in this Statement of Work for predetermined RSD training periods; additional dates shall be provided at the time of any resultant award to an interested party who provides a successful offer. Initial dates required for lodging: February 11 – 12, 2022 (dates subjected to change). Specific dates for future requirements shall be provided in any resultant award.

POTENTIAL HOTELS

CONTRACTOR FURNISHED ITEMS

The (Hotel Property) shall furnish the following:

A. ROOMS. Provided upon request by the Government based on room availability at the predetermined price that is dictated by the Approved Price List in place upon issuance of a “Reservation roster”. The contractor shall provide clean and Non-Smoking Single and Double occupancy hotel rooms in accordance with industry standards.

1. LIVING SPACE.

a. Each room shall contain living and sleeping areas in accordance with industry standards. Beds, linens and additional equipment provided by the Hotel Property shall also be in accordance with industry standards. Double rooms shall occupy no less than two people and both occupants will share a bathroom. Double rooms shall also contain two standard sized beds (King, Queen, or Double) so that each of the two members occupying the room will each have their own bed. Roll Away beds and pullout sofas cannot be considered as double occupancy rooms. Two standard beds must be included within a “double” room.

b. Standards: Rooms shall include all standard accommodations found within the commercial market place for “Midscale” hotel services. Midscale Hotels typically include but not limited to internet access, a refrigerator, a microwave, television with cable access, Iron and iron board, and an alarm clock.

c. Rooms shall also comply with all Municipal, State and Federal environmental, health and safety standards.

B. SECURITY. The contractor will ensure a safe and crime free environment.

1. GUEST ROOMS.

a. The guest rooms shall be secured and access limited to occupants, cleaning staff, and management in case of emergencies.

b. All entrance doors to guest rooms shall have interior security locks, either deadbolt or double locking locks, and an entrance peep hole. If the guest room has sliding glass or French doors they shall be equipped with an effective locking device.

c. Each room occupant shall be provided with a room key.

d. No ground floor exterior doors to any room housing DEANG personnel are permitted.

2. EXTERIOR.

a. All doors for main building entrances shall have controlled secured access.

b. Each parking lot shall be equipped with enough amount of lighting for safety of the members and their belongings.

3. 166th SECURITY FORCES REQUIREMENTS.

a. The 166th Security Forces Squadron (SFS) policy is that the 166th Airlift Wing members shall be distributed amongst no less than three (3) hotels, preferably four (4) or more hotels each RSD weekend. This is implemented from risk management strategies and vulnerability assessments.

b. The 166th SFS reserves the right to disqualify properties that do not meet their off-base lodging physical security assessment checklist. The proper selection of off base lodging can reduce personnel threat exposure. It is paramount that an assessment of potential lodging areas be conducted prior to awarding a contract. This may be conducted in conjunction with assessments from additional agencies to include but not limited to: Services, Public Health and Safety. Security requirements are primarily based on historical police reports and criminal activity. Therefore, properties shall be in a low crime area, free of drugs and prostitution.

C. HEATING, AIR CONDITIONING AND VENTILATION. Living quarters shall be provided with heating and air conditioning (in season) and ventilation necessary to maintain comfort for guests.

D. SAFEGUARDING VALUABLES. The (Hotel Property) must provide a means of storing and safeguarding, in a safe or vault, small high-value personal property of the occupants. Receipts for the stored items must be furnished to the guest. Any cost shall be paid by the individual, not the Government.

E. TELEPHONE. A telephone in good working order with free local access and voicemail capability shall be provided in each room. The occupant is personally responsible for telephone charges exceeding the free local access. The government shall incur no liability for telephone calls.

F. “DO NOT DISTURB” SIGNS. All rooms shall have such signs available. (Hotel Property) employees shall respect them when displayed.

G. BATHROOMS. Bathrooms shall be in sanitary condition. Bathrooms shall contain a shower and/or tub combination with a washbasin, a properly functioning toilet, and a mirror. Additionally, bathrooms must have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains.

SPECIFIC TASKS TO BE COMPLETED BY CONTRACTOR

The (Hotel Property) shall provide the following services:

A. ACQUIRING LODGING

The required action is for the Contractor to contact the local hotels negotiate and secure room rates preferably lower than the current government rate for the local area. When determining the government rate, information can be found at: https://www.perdiem101.com/conus or https://www.defensetravel.dod.mil/site/perdiem.cfm

B. ASSIGNMENT OF QUARTERS/ROOMS. The Contracting Officer’s Designated Government Representative of the 166th Force Support Squadron/Sustainment Services is responsible for identifying government personnel who require lodging and determined eligibility for Single or Double room occupancy. Each month, the Lodging Office Representative shall document the names of 166th AW personnel on a Lodging Sheet, which the Lodging Office Representative submits to the contractor. 166th AW personnel shall not be lodged under this Blanket Purchase Agreement unless such authorization (the lodging sheet) is presented to the contractor. Double rooms shall be used unless single occupancy is requested by the FSS/Lodging Office. 166th AW personnel who are married to each other may occupy the same hotel room upon request.

C. CHECK IN PROCEDURES. The (Hotel Property) must provide a check in/out service on a 24-hour basis, 7 days a week. The front desk will verify all 166th AW personnel via valid identification (Military ID, Driver’s License, Passport, etc.) against the final Lodging Sheet / Roster or other authorized method. The Hotel Property shall not rely on wear of military uniform as an indicator of military status or authorization to receive lodging under the BPA. Contractor shall be responsible for payment of accommodations provided to any individuals that checks into a property without being listed in the final roster or previously communicated by the FSS Services Lodging Representative. Any member who requests lodging under this program who is not listed in the final roster or previously communicated by the FSS/ Services Lodging Representative shall be responsible for standard room rates and any applicable taxes. Additionally, any 166th AW personnel who fail to meet the required checkout time will be held financially liable for all incurred costs. The government incurs no liability for a late checkout.

D. CUSTODIAL/SANITATION SERVICES. The contractor shall maintain a clean and healthy environment. All custodial/sanitation services shall be in accordance with commercial standards.

E. LINEN SERVICE. Shall be in accordance with industry standards. General daily housekeeping, to include making beds, replacing towels, emptying trash receptacles, cleaning floors and sanitizing bathrooms shall also be in accordance with these standards.

F. INFORMATION SERVICES. Desk clerks shall be able to explain to occupants miscellaneous charges not covered by this statement of work, for example, telephone charges, upgraded internet service, beverage and/or snack incidentals.

G. ADDITIONAL AMENITIES/SERVICES. All facilities and courtesies customarily extended to occupants without charge (i.e. pools, lounges, parking areas, etc.) shall also be made available without additional charge to the Government under this BPA. All extra service not specified in this statement of work, or not normally included in the room rate, shall be paid by the individual(s). Food service is neither requested nor required in this BPA. The contractor shall provide concierge, shuttle, or extra services at no cost if provided to other guests.

The Contractor shall be readily available to utilize a cloud based reservation system if the Government decides to use one. (i.e. ALRS on the Cloud, Automated Lodging Reservation System).

H. LIABILITY / MISCELLANEOUS SERVICES. The government will not be responsible for any miscellaneous charges/damages incurred by travelers. The contractor shall explain to each military member that miscellaneous charges (such as telephone charges, pay-per-view movies, room service, meals, smoking in the facility, damage charges, etc.) are not covered by this BPA and will be charged to and paid by the individual. This will be part of the check-in procedures listed in the paragraph listed above. The front desk should explain this to 166th AW Personnel upon check-in. The contractor shall provide information to the travelers on services available that are not inclusive.

ADDITIONAL REQUIREMENTS

In addition to the requirements listed above, the following shall apply to this BPA:

A. SUBCONTRACTING. The contractor shall furnish lodging in his or her establishment or at a location agreed to by the Contracting Officer. The contractor shall not subcontract to any other establishment or any other location not specified in the BPA without prior written approval from the Contracting Officer. Establishments proposed for subcontracting shall meet all of the terms, conditions, and specifications of services in this BPA.

B. ILLEGAL ACTS. The contractor shall not knowingly condone illegal acts on the premises of the establishment.

C. QUALITY ASSURANCE. The Contracting Officer’s Designated Government Representative will monitor the contractor’s performance and may use command surveys to solicit feedback from occupants to ensure terms, conditions and specifications of services are met.

D. EVALUATION OF CONTRACTOR PERFORMANCE. The Government may issue out command surveys from the command team to 166th AW personnel whom have occupied rooms of the facility. The comments from the surveys will be evaluated against the requirements of the BPA.

E. SYSTEM FOR AWARD MANAGEMENT (SAM). In order for a contractor to be eligible to conduct business with the Government, the contractor must be registered on the System for Award Management website (https://www.sam.gov/portal/SAM/) and keep their registration current by renewing the registration annually. Vendor shall provide their CAGE code, DUNS Number, and Federal Tax ID Number with their quote.

F. 166th MEDICAL GROUP/PUBLIC HEALTH. Military Public Health personnel, shall be permitted to observe operations as necessary. Public Health personnel must be allowed to conduct sanitary inspections at any time. Medical Squadron Public Health personnel and Contraction Officer designated government representative will conduct this.

G. OCCUPATTIONAL SAFTEY. 166th AW/Occupational Safety Manager office shall be permitted to inspect operations as necessary. Inspected items may include, but are not limited to the facility, rooms, emergency plan, and fire extinguishers.

III. PERFORMANCE REQUIREMENTS

Contractor Management. The contractor shall provide the name of a manager who shall be available and responsible for the performance of work under this BPA. The BPA manager and alternate shall have full authority to act for the contractor on all matters relating to the performance of this agreement. The BPA manager or alternate shall be available to meet with government personnel designated by the contracting officer to discuss problem areas.

No government (166th AW) personnel, other than the Contracting Officer, shall change the terms of this BPA.

APPENDIX A

DEPARTMENT OF DEFENSE and AIR FORCE PUBLICATIONS:

Number Title

AFMAN 34-135 Air Force Lodging Program DoDIO-2000.16V1_AFI10-245-O Antiterrorism Program Implementation