Attachment 5-Hotel BPA Answers 18 Aug.docx

Hotel BPA Questions

1. Can you provide any lodging history or previous number of lodging rooms required by month or week or year? If this is a new request, are there any projected numbers available?

A: Average lodging numbers within the Joint Base Andrews area are 80 military members (60 rooms) per month and 35 military members (25 rooms) for the Ft. Belvoir/DC Armory area on UTA weekends both a Friday and Saturday night stay.

2. The request notes small business set-aside with geographical restrictions. Can the prime contractor be located beyond the noted geographical restriction as long as the lodging is within the requested area?

A: Yes. As long as the lodging is within the geographical restriction, it is acceptable.

3. Will all billing/lodging be satisfied through a government travel card or personal credit card? Will there be any WAWF billing?

A: The intent will be for the ANG to use the Government Purchase Card for monthly billing/lodging unless the monthly billing/lodging exceeds $10,000.00 at which time billing will be accomplished through WAWF.

4. Will you accept multiple locations? i.e. a kitchen facility for long term and standard hotel for short term.

A: Yes, multiple locations are acceptable as long as the hotel is located within the radius and conditions specified in the SOW.

5. Q: Question about the ANG BPA. Are they looking at DC Specifically or are they considering other states as well. If so what states?

A: This requirement is specifically for the DC Air National Guard and DC Army National Guard. Hotels meeting the specifications listed in the SOW and within the geographical restrictions will be considered.

6. Q: What is the Period of Performance?

A: The period of performance will be for five (5) years from the BPA award date. The anticipated award date is September 2020.

7. Q: I would like to know if the lodging has to be within the mileage requirements of each of the following: geographical restriction for this requirement is within a 15-mile radius of Joint Base Andrews, MD; 8-mile radius of Ft. Belvoir, VA; and 10-miles of DC Armory in Washington, DC?

A: The lodging establishment must be within at least one of the geographical mileage restrictions. It does not need to be within all three.

8. Q: Is there a hotel rating that applies to this solicitation?

A: There is not a hotel rating that applies; however, the hotel must be safe, have no history of violence, robberies, and must meet all specifications listed in the SOW.

9. Q: Will outside entry door be allowed?

A: No. Due to security concerns, lodging establishment having outside entry to the rooms will not be acceptable (motels).

10. Q: Are there any dates that you can provide?

A: The projected dates have been provided with this Q&A.

11. Q: Will this contract be paid with a GPC or through WAWF? Also, will you be providing the awardee with a tax exempt certificate?

A: The intent will be for the ANG to use the Government Purchase Card for monthly billing/lodging unless the monthly billing/lodging exceeds $10,000.00 at which time billing will be accomplished through WAWF. Yes, a tax exemption letter will be provided.

12. Q: “Vendor shall accept reservations 24 hours per day, 7 days per week, on a first-come, first-served basis.” Would this be availability to standard rooms only or is this expected to be Last room available (LRA)?

A: Rooms meeting the required specifications will be accepted. Rooms exceeding the minimum requirements in the SOW may be provided, but may not result in an increased cost to the government.

13. Are blackout dates approved?

A: Reservations will be made based on hotel availability.

14. Can we confirm the pricing until August 2021 and then rebid yearly?

A: Pricing shall be re-validated on an annual basis. Please reference Section 6 of the Solicitation for additional information.

15. Is there an out clause?

A: This is a lodging agreement. Either party may terminate the agreement with the proper notice per the general BPA agreement. See BPA Terms and Conditions.

16. Do they need to commit for all 5 years at this point?

A: Yes, this BPA is for a 5-year period. That said, either party may terminate the agreement with proper notice

17. Q: Would Government consider outdoor hotels with entrance is being from external hallways or just external entrance, the ones considered as catwalk buildings with no elevators and motel type looking properties.

A: No. Due to security concerns, lodging establishment having outside entry to the rooms will not be acceptable (motels).

18. Q: is there an incumbent handling these services? If so, can you provide the vendor and contract number? Any information would be appreciated.

A: There is currently no lodging BPA in place for the DC ANG.

19. Q: I see that in this solicitation that there are three separate locations. Does this mean that the hotel property can be within the mileage requirements of any of the three to be acceptable? How many rooms will be needed per stay per month?

A: The lodging establishment must be within at least one of the geographical mileage restrictions. It does not need to be within all three. See response to Question #1 for needed rooms.