Vendor Questions with Answers.pdf

W50S6V22Q0001Buckley SFB Yellow Ribbon Event

Questions & Answers

Q1. Is the location as close to the airport as possible? We did not see a specific city noted for the event.

A1. The statement of need identifies that “venue location shall be in the state of Colorado within 50 miles of Denver International Airport (DIA)”. The venue chosen needs to fit within those parameters.

Q2. We noted that staff rooms are self-pay, and attendee rooms are on contract. Would you like all double for the attendee rooms?

A2. At least 5 rooms need to be double queen rooms. The rest of the rooms can be either double queens or a single king (preferably kings).

Q3. Do you have a percentage of double rooms versus king or queen rooms required?

A3. See answer A2

Q4. General Session to be set for approx 250 with stage and AV? We did not see a specific number, so estimating based on meal servings.

A4. Should be set for 150 instead of 250.

Q5. Do you have an estimate of how many attendees will require airport transport?

A5. Approximately 8

Q6. I just wanted to confirm that solicitation W50S6V22Q0001, Yellow Ribbon Event will be hosting 250 adults and 45 children?

A6. Approximately 150 adults and 10 Children (7 children ages 0-5yrs and 3 Children ages 6-18)

Q7. I also wanted to ask if transportation is a must as most hotels are not offering shuttle services at this time especially for large groups due to Covid.

A7. Yes. Since this is a local event, the number of personnel that will need transportation is minimal

(approximately 8).

Q8. Could you please clarify on page 5 of the childcare information; the section that states "Childcare

Service Providers shall provide adequate documents for proof of favorable background checks for all staff members" - when do you need to receive these documents? Is it 7 days prior to event?

A8. If awarded contract, please provide upon receipt of award