W50S6U25BA013_PreBid_Conference_SiteVisit_Minutes_Slides_and_Attendance.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 195TH WING (ACC)

BEALE AIR FORCE BASE CALIFORNIA

22 Aug 2025

MEMORANDUM FOR RECORD

FROM: 195 WG/MSC

195th Wing/Mission Support Contracting 17840 13th St Building 2180 Beale AFB CA 95903

SUBJECT: Pre-Bid Conference and Site Visit for Solicitation W50S6U25BA013, project title Repair Building 22 Roof

1. On 21 Aug 2025, the 195th Wing/MSC hosted a pre-bid conference and site visit for the subject solicitation. The event began at 11:15 PDT, led by Carmen A. Ridener. The conference was held at Building 22, Sepulveda Air National Guard Base with potential bidders and Government personnel (Attachment 1).

2. Carmen Ridener provided an overview of the project and solicitation including Government points of contact, bid submission deadlines, requirements for a complete bid package, and the bid opening schedule (Attachment 2). Attendees were advised that all questions must be submitted in writing to the email address in the solicitation. Only questions as instructed in the solicitation will receive official responses.

3. Maj Imhoff, Base Civil Engineer, provided an overview of the scope of the work and advised potential bidders to review the specifications and drawing. Following the briefing. Following the briefing, Maj Imhoff and Carmen Ridener conducted a guided site visit. Attendees were allowed to view the interior and exterior of building 22, take photos and measurements. The walkthrough concluded at approximately 11:55 a.m. PDT.

CARMEN A. RIDENER, CIV, CA ANG

Contracting Officer

2 Attachments:

1. W50S6U25BA013, Pre-Bid Conference and Site Visit Attendance List, n.d.

2. W50S6U25BA013, Pre-Bid Conference and Site Visit Presentation Slides, 21 Aug 2025 r 11

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Pre-bid Conference and Site Visit

Repair Building Roof 22

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Solicitation W50S6U25BA013

Agenda

• Introductions

• Project Overview

• Solicitation Requirements

• Bonding Requirements

• Important Dates

• Closing Remarks

Introductions

• Introductions

• Project Overview

• Solicitation Requirements

• Bonding Requirements

• Important Dates

• Closing Remarks

Project Overview

• Project Title: Repair B22 Roof

• Location Sepulveda Air National Guard Station (SANGS)

CA

• Replace the existing built-up roof (BUR) with a white thermoplastic polyolefin (TPO) roofing system.

• All work shall be completed no later than 60 calendar days after issuance of Notice to Proceed.

• Project Magnitude $500,000 - $1,000,000

• Set-aside 100% for certified HUBZone small business concerns

• Wage Determination CA20250022

• No funds currently available. No award will be made until appropriate funds are made available.

Solicitation Requirements

• Type: Firm-Fixed Price, Sealed Bid (Invitation for Bids)

• Physical bids will not be accepted. All bids must be submitted electronically to the solicitation module in PIEE.

• Refer to section 00 10 00 for complete package and Joint Venture requirements

• Review FAR Clause 52.219-14 Limitations on Subcontracting

Formal Communications

• Submit questions to contracting office

• All questions and RFIs due before the fifth working day prior to bid opening.

• Any changes via amendment

• Clarity or interpretation to drawings or specifications via RFI

• Offerors shall submit bids electronically

Bonding Requirements

• Bid Guarantee:

– 20% of bid price or $3M (whichever is less)

• Performance & Payment Bonds (Awardee):

– Performance Bond: 100% of contract price

– Payment Bond: 100% of contract price

– Due within 10 calendar days after award

Important Dates

• Bid submission due: 19 Sep 2025 at 10:00 AM

• Offers providing less than 90 calendar days for

Government acceptance after the date offers are due will not be considered and will be rejected.

• Deadline for Requests for Information (RFIs) NOT LATER THAN the fifth working day prior to bid opening

Closing Remarks

• Today is informational only – official changes via amendment

• Review solicitation thoroughly before bidding.

• Questions must go through the Contracting

Officer.