Statement of Need - LRE Trailer Rental.pdf

STATEMENT OF NEED (SON)

Contract #: TBD Project Title: 214th AMXS Office Trailer at Fort Huachuca Date: 2 October 2024

SUMMARY OF WORK

1. PURPOSE OF SECTION: The Statement of Need (SON) explains the general intent of the project named above. It documents the major line items of work the Government expects to see accomplished, but it does not attempt to explain the exact details and/or method of execution for the TO; the Contractor will be responsible for providing specific performance details in their resulting proposal.

2. PROJECT SCOPE: The Contractor shall furnish all transportation, labor, supervision, materials, tools, equipment, and incidentals necessary to deliver, setup (fully connect all utilities), maintain, and teardown of a 60’ x 24’ Modular trailer at 14606 Air Guard Way, Fort Huachuca, AZ 85613.

3. MAJOR ITEMS OF WORK: Work includes but is not limited to the following items:

3.1 Delivery of one ” 60’ x 24’ Modular Trailer in good condition with all aspects fully operational and in compliance with standard applicable codes to Fort Huachuca

3.2 Installation and setup of modular trailer at 214th AMXS Fort Huachuca

3.3 Routine maintenance as necessary to trailer components, systems, etc.

3.4 Tear down and removal of modular trailer at the conclusion of the contract.

4. REQUIRED SPECIFICATIONS: Modular trailer shall include the following at the minimum:

- HVAC system capable of providing adequate heating and cooling for the occupied office space year round.

- Six (6) offices, Four (4) 12ft x 12ft, Two (2) 14ft x12ft, with Two (2) Communication drops for phone and internet in each office

- One (1) additional 12ft x 34ft common area with six (6) communication drops for phone and internet with drops shall be on opposite walls to allow for connections on each side of the common area

- Storage closet 6ft x 9ft used for storage and communication room

- Office and communications wiring is to be ran to a central location within the mobile office trailer, preferably a separate minimum 6ft x 9ft -communications room with thermostat controlled cooling and at least two(2) 20amp plugs with Kyloc or NEMA twist outlets.

- 6 AWG ground wire ran from communications room to central grounding point

- Entry must be accessible by steps and at least one ADA compliant Ramp to the doorway

- Skirting around the trailer

- Provide 2 – 125amp breakers for 240volt single phase power connections for each half of the trailer -Flooring shall be industrial carpet throughout the trailer -All wall penetrations will be sealed properly

5. WORK RESTRICTIONS: A portion of the work will be performed in a controlled area. Base access passes and escorts are required. No unauthorized entry is permitted by any contractors or delivery vehicles unless approved.

Standard contract work hours of M-F 6:00 A.M – 3:30P.M. AZ time shall be in effect.

6. DESIRED PERFORMANCE PERIOD: Base years plus (2) two option years

7. GENERAL LOCAL REQUIREMENTS

Conflict of Interest. The contractor shall not employ any individual who is an employee of the United States Government if the employment of that individual would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval of the employment in accordance with Department of Defense Directive (DODD) 5500-7, Standards of Conduct. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities.

Operations Security (OPSEC). All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities, controlled access areas, and government information shall receive OPSEC training within 5 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. OPSEC training may be accomplished by the installation OPSEC Signature Management Officer (SMO), the OPSEC Planner, or an OPSEC Coordinator designated by the SMO; OPSEC training can also be accomplished by the contract/subcontract employees via the OPSE-1301 CBT located on the IAD IOSS website.

Tracking for each contractor or subcontractor employee is the responsibility of the COR. The COR will work with the OPSEC SMO to train contract and/or subcontract employees.

Controlled Unclassified Information (CUI) (formerly For Official Use Only (FOUO). The contractor shall comply with DoDI 5200.48, Controlled Unclassified Information (CUI) requirements.

This regulation sets policy, responsibility, and procedures for protection of CUI and for marking, handling, transmitting, and safeguarding CUI material. The DoD CUI Program can be accessed via www.dodcui.mil. CUI material discovered by the contractor or contractor employees shall not be retained by the contractor and surrendered immediately to an appropriate Government authority.

Reporting Requirements. Contractor employees shall immediately report to an appropriate Government authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

Physical Security. Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the contractor’s use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

Safety. The contractor shall comply with all applicable laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities. The contractor shall provide all personal protective clothing and equipment for contractor employees.

Access and General Protection/Security Policy and Procedures.

The contractor shall comply with all applicable installation/facility access and local security policies and procedures. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I Awareness Training is available at the following website: http://jko.jten.mil http://jko.jten.mil/