Questions and Answers.pdf

W50S6Q-24-R-A001 Medical Lab Services Q&A 4/16/2024

1. Is this Solicitation a Re-Bid or a new requirement? If this is a Re-bid, who is the Incumbent contractor?

This is a new requirement.

2. Is the COR planning to provide a formal SF-1449 to be filled out and signed by the Contractor and included in the Proposal?

As stated in the Solicitation there will not be any other written solicitation provided. The proposal should be submitted as the solicitation states in sections 3-8.

3. Is a visit to the base allowed prior to proposal submission (i.e., for Retired Military Contractor personnel)?

There will be no visits to the base as there is no need to access the base for this contract.

4. How often will the government want Lab Tests processed? Will the frequency of testing be daily, weekly or monthly?

Generally the testing will be on a monthly basis and will happen on the drill weekend, a list will be provided at contract award. There could be some instances where labs will need to be processed during the week.

5. What is the total number of military personnel to be supported?

The Wing is authorized 1018 personnel.

6. How many personnel will be tested at the same time? Will the government be doing bulk testing

(i.e., 20 patients, 50 patients, etc. at a time)?

On drill weekends, the 188 MDG will accomplish bulk testing, there are times that testing will be done during the week for small groups.

7. If a particular test is positive, will the Medical Lab be expected to provide treatment?

If a test result is positive, the MDG only expectation is notification. No treatment is expected.

8. How much notice will be given to the Medical Lab to pick-up samples on the base?

The 188th Medical Group will always drop the samples off at the vendors clinic, the vendor can expect 24 hour notice prior to drop off. There may an occasional case when a lab needs to be dropped off and tested on the same day.

9. Will the government be spinning down their own blood samples while waiting for the samples to be picked up by the Medical Lab? If not, does the government have a Centrifuge on-site?

Yes, the 188 MDG will spin down blood samples using our centrifuge.

10. Who will interpret the Lab test results? Does the government expect the interpretation of the

Lab Test results to be part of the report provided by the Medical Lab?

Per the performance requirements in the PWS 5.1.2-5.1.3 the contractor will compile the results for each patient into a lab report and submit reports electronically to the 188th Med Group with in 72 hours depending on test.

11. Drug UA – Does the government want an instant result on-site or send the sample out to the lab?

Generally, instant results would not be expected. There is a possibility with a Command Directed

Drug Test, we could ask for instant results. But this would be unusual.

12. Will the government want to run all of the tests on every patient, at the same time or will selected tests be chosen?

The 188 MDG will draw selected samples based military and occupational requirements.

13. Can we expect that additional test requirements may be added during the contract? If so, what will be the procedure to adjust the pricing model?

Additional test requirements could be added during the POP but is highly unlikely, unless military or occupational health requirements changes. The pricing model change will be discussed in the event that a new test is needed.

14. Does the Contractor need to supply the Contractor provided materials to the base (i.e., collection vials, tubes, and cups)?

Yes, the contractor will need to supply testing materials to the 188 MDG.

15. The Medical Lab is also a full-service Urgent Care Facility. Will the government require medically related services (i.e., physical exams, treatment for injuries, etc)?

No medically related services are expected.

16. Are there special marking requirements for the Medical Lab Vehicle that will come on base to pick up the samples?

The PWS states that all labs will be dropped off that the facility performing the testing, the vendor will have no reason to be on base.

17. Request clarification of the Invoicing process. Are Invoices expected to be sent to the government monthly with a 14-day turnaround for payment by the government?

Per the PWS 5.1.4 -The vendor is to submit a detailed invoice to the 188 Contracting Office within 14 days after processing the labs.

18. Will the Government be willing to pay the first invoice early (i.e., Are discount terms allowed)?

Upon receiving the invoice the 188th Contracting Office has 15 days to review for accuracy and completeness to accept the invoice in the invoicing system.

19. Can we request copies of Base Access Policies and Procedures and OPSEC Training Guidelines prior to proposal submission, to facilitate developing training plans?

The contract is for our Med Group to deliver the labs to the vendors clinic for testing, so there is no need for the vendor to be on the base and no need for training plans for that.