Solicitation QA_Strong Bonds23.pdf

188th Wing FY23 Strong Bonds Couples Retreat Q&A // W50S6Q23R0007

1. What is the mileage radius?

a. Rogers, Arkansas (location for the retreat) – (Reference the Introduction)

2. Does the group need to stay within the State of Arkansas?

a. Yes (Rogers, Arkansas) – (Reference the Introduction)

3. Will you need a projector?

a. Yes. (Reference 3.1.4, 3.1.5, 3.1.6, and 3.1.7)

4. Are you okay with plated options for meals?

a. The hotel shall provide its standard hot buffet breakfast, lunch or menu selection at an appropriate facility on site as agreed to by the vendor and the designated Government Representative. The hotel shall provide its premium dinner or menu selection at an appropriate facility on site as agreed to by the vendor and the designated Government Representative. (Reference 4.2. Schedule of contracted meals.)

5. Are you okay with a quick breakfast option such as breakfast sandwiches on Sunday?

a. The hotel shall provide its standard hot buffet breakfast or menu selection at an appropriate facility on site as agreed to by the vendor and the designated Government Representative. (Reference 4.2. Schedule of contracted meals.)

6. Is the $54 per diem for local meals a daily allowance or $54 per meal?

a. Per diem is $54 for local meals per day.

7. Does the 225% also apply to lodging per diem, or must lodging stay at the $98 per night per diem?

a. The 225% applies to food only.

8. Is the $98 per night lodging per diem per person or per room? (i.e. if there’s two people in a room is the allowable nightly rate $196?)

a. The $98 lodging per diem is per room.

9. Will you need snack time between meals?

a. No snack time between meals. However, there would be some break time within the schedule.

10. Can you please furnish further details concerning the security requirements?

a. The hotel shall provide a liaison for the event. The hotel representative (HR) must be vested with the authority to resolve issues involving event execution and payments as they arise. The HR shall be available through the duration of the event. The hotel will provide a list of on‐call points‐of‐contact who have the

188th Wing FY23 Strong Bonds Couples Retreat Q&A // W50S6Q23R0007 authority to resolve issues affecting their particular areas of support, (for example: room maintenance, security, banquets, payment, etc.) The hotel shall have an internal security program, which meets the requirements of the Government’s Regional Security Officer. The Government will inspect the contractor’s facilities. The hotel shall make its security plan available upon request. Contract award is contingent upon certification by a force protection inspection and approval. The hotel shall (if requested) provide the Government’s security director an orientation. The hotel security manager and Government security director to establish direct point of contact within the hotel staff to solve security issues. (Reference 1.1, and 7)

11. Can a non‐profit contractor with a history of marriage & family retreats also facilitate the retreat?

a. No. Certified United States Air Force Chaplains will lead the upcoming marriage enrichment retreat. These chaplains have undergone rigorous training through the Strong Bonds military program, ensuring they're fully equipped to offer valuable guidance and support to couples seeking to strengthen their relationships.

12. Are the dates flexible?

a. No. August 11th – August 13th (Reference the Introduction)