Final 116th Lactation Pods sow.docx

PERFORMANCE WORK STATEMENT (PWS)

Office Furniture Manufacturing Services

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Office Furniture Manufacturing. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Office Furniture Manufacturing as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: 116th on Fort Eisenhower, GA does not have space or support for a lactation room in the occupied buildings to meet requirements. The lactation pod will support meeting requirements for breastfeeding parents.

1.3 Objectives: The contractor shall provide the necessary products and services required by INSCOM and 116th MI BDE as outlined in this PWS. The PWS outlines requirements to support INSCOM’s mission to anticipate requirements and employ innovative techniques to equipment and sustain facilities.

1.4 Scope: This requirement shall provide a full range of office furniture manufacturing. The 116th MI BDE equipment. The contractor will deliver and install the Lactation Pods within the common area of the 116TH MI BDE. The contractor shall deliver three Lactation Pods, fully assemble, and install the Pods.

1.5 Period of Performance: The period of performance shall be conducted 30 days after contract award.

1.6 General Information

1.6.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor will not perform any work during the holidays.

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of [ 9am to 5pm. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the 116th on Fort Eisenhower, GA

1.6.6 Type of Contract: This will be a Firm Fixed Price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract will not require a clearance at the time of the proposal submission.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. The contractor will be performing in a government facility. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: Not Applicable.

1.6.7.3 Lock Combinations: Not Applicable.

1.6.8 Special Qualifications: Not Applicable.

1.6.9 Post Award Conference/Periodic Progress Meetings: Not Applicable.

1.6.9.1 Manuel: The contractor shall provide all manuals with instructions of operating the Lactation Pods. The contractor shall provide the manuals to the COR on the day the Lactation Pods are delivered and installed.

Deliverable A001– Manuel

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: All Key positions must be approved by the Government prior to hiring. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the operation of this contract. The contract manager or alternate shall be available between 9:00 am to 5:00 pm, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor will wear badges when working within the facility.

1.6.13 Contractor Travel: Not Applicable.

1.6.13.1 OCONUS Travel: Not Applicable.

1.6.13.2 SOFA Requirements: Not Applicable.

1.6.13.2.1 Technical Expert Status Accreditation in Germany: Not Applicable.

1.6.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide the facility in which the Lactation Pods will be located.

3.3 Utilities: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, such as turning off the water faucets or valves after using the required amount.

3.4 Equipment: The Government will not provide any equipment.

3.5 Materials: The Contractor shall provide all equipment to install the Lactation Pods.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: No clearance will be required for the contractor to perform work in the government issued facility.

4.3. Materials: The Contractor shall provide furnish materials, supplies and equipment necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall provide three Lactation Pods. Each Lactation Pod should include a table and a chair.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall deliver, fully assemble and install three Lactation Pods to 116th MI BDE.

5.2 Technical Specifications:

Description: Three mobile Lactation Pods for nursing mothers.

Dimensions:

4’ W x 4’ D x 7’9” H (Includes pod and antenna height) 16 sq ft 300 lbs.

4.8”- 5.8” step-up threshold 32” door swing Shipping crate: 7’10” W x 4’7” D x 2’7” H | 550 lbs.

Requires 7’9” ceiling clearance for assembly Exterior:

Rigid vinyl wall panels with an expanded Polystyrene foam core Standard direct-print white oak finish 32" right-hand door swing with adjustable self-closing spring hinges Recycled plastic felt roof for acoustic noise dampening

Interior:

43” W x 8” D commercial-grade laminate shelf with integrated outlet and 2 USB ports 24” W x 16" D fold-down laptop desk made from commercial-grade laminate with soft-close hinges Built-in shatterproof mirror made of reflective coated aluminum composite material (ACM) 24” W contoured ergonomic seat made of nonabsorbent polyurethane fabric. 275 lb. weight limit UL Listed ventilation fan provides air change rates of 55 ACH and 42db of white nose Stainless steel coat hook holds up to 30 lbs.

Two (2) 3’ occupancy-activated UL Listed LED strip lights Low-VOC composite wood and aluminum floor pan with vinyl covering Deadbolt lock with exterior occupancy indicator Passive ambient lighting

Electrical:

UL Listed components 4’ GFCI-protected power cord occupies one standard 15A (or 20A) 120v outlet Requires a 15A circuit and draws approximately 6.5A Mobility:

Four (4) adjustable leveling feet can raise the pod up to 1” Plastic feet caps make it easy to move short distances on carpet or solid surface floors Four (4) built-in caster wheels allow for relocation Disassemble and store as needs change Testing & Safety:

ETL certified to UL STD 962 and CSA STD C22.2#203:16 ASTM E-84 Flame Spread Rating is Class A for walls and Class B for recycled plastic felt roof Interior and exterior walls, shelf, desk, and seat base meet UL Greenguard Gold rating Floor meets GreenAir formulation for low VOCs and FMVSS 302 for flammability Chair fabric is PVC and VOC free and compliant with California Technical Bulletin #117-2013 for flammability Meets NFPA 13 Section 9.2.10

Installation:

A Team of trained installers will arrive on site and assemble three Pods.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Method of Surveillance

PRS # 1.

The contractor shall provide all manuals with instructions of operating the Lactation Pods. The contractor shall provide the manuals to the COR on the day the Lactation Pods are delivered and installed

PWS Para 1.6.9.1

PRS #3.

The contractor shall deliver, fully assemble and install three Lactation Pods to the 116th MI BDE.

PWS Para 5.1

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE