22Q0091 Procurement Package_for Poly BD Drum Unloader.pdf

Procurement Package For

Poly BD Drum Unloader

This package is for the procurement of a Poly BD Drum Unloader.

This package contains the following:

• Qualifying Statement for Poly BD Drum Unloader

30 March 2022

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Purchase Description for Poly BD Drum Unloader Scope

The following document provides the requirements and specifications for Poly BD Drum Unloader.

Applicable Documents

1. Standards and Regulations:

a. none

2. Additional Documents

a. none

Requirements

3. General Requirements This section provides the design specification requirements for Poly BD Drum Unloader:

a. Poly BD material characteristics include viscosity of 5500 (hot)-10,000 (cold) cP with a density of 0.9g/cc. Material flows like cold honey.

b. Stainless steel construction

c. Pneumatic controls to be stainless steel enclosed and wash down capable

d. Each system shall be rated for operation in a hazardous environment that corresponds the NFPA 70 Class 1, Div. 1, Group D, and Class 2, Div. 1, Group E, F, and G.

4. Specific Requirements This section provides specific requirements for the Poly BD Drum Unloader requested.

a. Graco Saniforce Drum Unloader, part number SDU.A02AAA2AA0C21

a. Compatible for 55-gallon drums

b. 5:1 priming piston pump

c. Inflatable seal concave plate for drum

d. White neoprene inflatable seal for drum

Proposal, Reviews, Drawings, Documentation, and Data

5. Prior to Award DETAILED DESCRIPTION REQUIRED PRIOR TO AWARD: MCAAP personnel will validate and verify/approve the offeror’s proposal before award is granted.

To meet this review requirement, the offeror shall submit with their proposal a detailed technical description of each item. The offeror’s description submittal shall account for each one of the required product features located in this qualifying statement. The description shall also clearly portray/describe how each

2 | P a g e item will function. If applicable, conceptual drawings that are not detail “as built” drawings should be provided as part of the detailed description. Drawing must provide overall height, width, and length dimensions. It should depict the locations of key components. If there is a picture of the equipment or portions of the equipment, such as from a brochure, then that picture(s) should be included with the data. It is advantageous for the contractor to supply as much data as possible as the government will use this to approve the proposed equipment, as related to this purchase description, for production and/or purchase. Generic statements from the offeror stating they can provide the requested item DO NOT constitute a valid proposal.

6. After Award Reviews

After an award, the contractor shall provide the government with, at minimum, a 30% progress/status update, a 60% progress/status update, a 90% progress/status update, and a notification when the item is shipped. If there are any unforeseen delays the government contract officer should be notified immediately. It is the sole purview of the MCAAP Engineering personnel to waive the necessity of these progress/status updates. The progress/status updates shall take the form of design reviews as necessitated by the procurement type and determined by government personnel. The design resign reviews shall have the minimum listed requirements below:

a. 30% Concept Design Review

A 30% conceptual design review will be held between the contractor and MCAAP personnel within four (4) weeks of award. At the conclusion of the 30% design review the time for a 60% design review should be agreed upon by contractor and government personnel. Contractor shall supply preliminary drawings related to the construction and final assembly as specified by this qualifying statement to the MCAAP Operations Management Planning Division for approval. These drawings should include installation and/or operational envelope dimensions, utility requirements, and connection locations along with any other pertinent data.

If there is a picture of the equipment or portions of the equipment, such as from a brochure, then that picture(s) should be included with the data. It is advantageous for the contractor to supply as much data as possible as the government will use this to approve the proposed equipment, as related to this purchase description, for production and/or purchase. If the design necessitates any equipment the government must procure to support the item in this procurement that would constitute a “long lead time”, the contractor should notify government personnel in this review. This set of the drawings/data shall be in electronic format. The preferred format is Solid Works (.sldprt, .sldasm) format or STEP (.stp) format 3-D data and “.dwg” or “.dxf” for 2-D data if 3-D data is not available. All drawings/data shall be authorized for reproduction and distribution to end users of the equipment.

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b. 60% Design Review

A 60% design review will be held between the contractor and MCAAP personnel upon the date agreed upon during the 30% design review. Contractor shall supply in-process drawings related to the construction and final assembly as specified by this qualifying statement to the MCAAP Operations Management Planning Division for approval. These drawings should include finalized installation and/or operational envelope dimensions, utility requirements, and connection locations along with any other pertinent data. All equipment the government must procure to support the item in this procurement that would constitute a “long lead time” should be identified at this time. Any changes to the design from the previous review should be incorporated. If there is a picture of the equipment or portions of the equipment, such as from a brochure, then that picture(s) should be included with the data. It is advantageous for the contractor to supply as much data as possible as the government will use this to approve the proposed equipment, as related to this purchase description, for production and/or purchase. This set of the drawings/data shall be in electronic format. The preferred format is Solid Works (.sldprt, .sldasm) format or STEP (.stp) format 3- D data and “.dwg” or “.dxf” for 2-D data if 3-D data is not available. All drawings/data shall be authorized for reproduction and distribution to end users of the equipment.

c. 90% Design Review A 90% design review will be held between the contractor and MCAAP personnel upon the date agreed upon during the 60% design review. Contractor shall supply in-process drawings related to the construction and final assembly as specified by this qualifying statement to the MCAAP Operations Management Planning Division for approval. A 90% design package should only require minimal changes at this point. Examples of this would be cleaning up of drawings, incorporating redlines, and finalizing bill of materials. No changes to the scope should be made at this time. This set of the drawings/data shall be in electronic format. The preferred format is Solid Works (.sldprt, .sldasm) format or STEP (.stp) format 3-D data and “.dwg” or “.dxf” for 2-D data if 3-D data is not available. All drawings/data shall be authorized for reproduction and distribution to end users of the equipment.

7. Acceptance Review Upon shipment of components to MCAAP, an acceptance review by government personnel will be conducted. If the system or its components are found to be unacceptable, those components shall be shipped back to the contractor/manufacturer for repair and/or replacement. It is the sole purview of the MCAAP Engineering personnel to waive the necessity of these reviews.

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8. Finalized Drawings and Data

The contractor shall provide two (2) complete sets of as-built reproducible drawings/data. The drawings/data shall include, at minimum, the requirements of paragraph above. One (1) complete hard copy set of finalized drawings/data shall be provided with the equipment. The other will be in electronic format. The format must be capable of being read as “.dwg” or “.dxf” for 2-D data and Solid Works (.sldprt, .sldasm) format or STEP (.stp) format for 3-D data. All drawings/data shall be authorized for reproduction and distribution to end users of the equipment.

9. Operational, Maintenance, and Parts Manuals The contractor shall furnish under this purchase description two (2) sets of operational, maintenance, and parts manuals as necessitated by the equipment.

The manuals shall be specific (not canned statements about the system in general) to the system supplied. There shall be a brief description concerning the purpose of the specific equipment supplied and the rated operating capacities.

The manuals shall contain a complete parts list to include (at minimum) all information necessary (manufacturer’s name, address, phone number, P/N, S/N, size, model number, type, etc.) to re-order the part if necessary. The manuals shall include all preventative maintenance procedures/schedules specific to the equipment supplied. These manuals shall be applicable to the equipment provided only and shall include all safety precautions/warnings associated with the operation. All manuals shall be authorized for reproduction and distribution to end users of the equipment. One (1) set of hard copy versions of the manuals shall be provided with the equipment. One (1) set of the manuals shall be electronic in form (on CD) and must be capable of being read in either a “.pdf” or a “.doc (.docx)” format.

Quality Assurance Provisions

10. Responsibility for Inspection Unless otherwise specified in the contract or purchase description the contractor is responsible for the performance of all inspection requirements specified herein.

Except as otherwise specified the contractor may use their own facilities or any commercial laboratory acceptable to the government. The government reserves the right to witness or separately perform any of the inspections set forth in the purchase description where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements. The contractor shall notify the contracting officer at least 15 working days prior to shipment so a government representative(s) can make arrangements to be present to perform

5 | P a g e an acceptance inspection if necessary. Final acceptance of the contract shall be the responsibility of the government contracting officer.

11. Quality Management Contractor must show proof of internal quality management system in accordance with MIL-I-45208A, ISO 9001: 2000 or an equivalent quality assurance program. The contractor shall certify and maintain substantiating evidence that the product meets the provided drawing specification, and quality assurance requirements. This includes manufacture and welding requirements.

The manufacturer may use their own inspection facility or any commercial facility agreeable to the government. The government reserves the right to witness the inspections of all components of this system for conformity of specifications.

Warranty

Contractor shall provide a warranty against defective material, parts, and workmanship for a period no less than 1 year from final commissioning date.

Notes Intended Use

When government drawings, specifications, or other data are used for any purpose other than in connection with definitely related Government Procurement Operations, the Unites States Government thereby incurs no responsibility or any obligation whatsoever. The fact that the government may have furnished, formulated, or in any way, supplied the said drawings, specifications, or other data, is not to be regarded by implication, or otherwise in any manner licensing the holder or any other person, or corporation, or conveying any rights or permission to manufacture, use, or sell any patented invention that may be in any way related thereto.