JUSTIFICATION.pdf

SIMPLIFIED ACQUISITON PROCEDURES (SAP)

Justification for Brand Name and or Sole Source Acquisitions Over $3,500 but not Exceeding The Simplified Acquisition Threshold (SAT)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLE AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION, WHICH LIMTS THE AVAILABILITY TO ONE SOURCE. THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENTS REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR ''ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE "ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE THE

CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION.

1. PURCHASE REQUEST OR REQUISITION NUMBER , 2. PROJECT/TASK NUMBER

W44W9M8002001 W

4. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE.

SIGNODE HEAVY-DUTY POWER STRAPPING MACHINE. PART# M220

I 3. ESTIMATED AMOUNT

I

5. UNIQUE CHARACTERISTIC THAT LIMIT AVIALIABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED. MOST RECENT MARKET RESEARCH CONDUCTED (INCLUDE DATES & DETAILS). IF MARKET RESEARCH WAS NOT

CONDUCTED, EXPLAIN.

THIS UNIT IS A REPLACEMENT UNIT FOR TWO UNITS THAT ARE CURRENTLY IN USE AT BUILDING 198. THE OLD MACHINES HAVE BEEN RELIABLE FOR THEIR ENTIRE LIFE, BUT THEY ARECURRENTLY REACHING THE END OF THAT LIFE CYCLE. THE CURRENT SET UP IS FOR ONE MACHINE, THE PRIMARY, TO OPERATE DAILY, AND THE OTHER, THE SECONDARY, TO BACK THAT MACHINE UP. WHEN THE PRIMARY HAS A BREAKDOWN, PRODUCTION IMMEDIATELY MOVES TO THE SECONDARY MACHINE AND CALLS MAINTNANCE. THE

PRIMARY MACHINE IS BREAKING DOWN MORE OFTEN AND IS DRIVING THIS PURCHASE.

6. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES. COMPATIBILITY WITH EXISTING SYSTEM, IF APPLICABLE, & NON-CONPATIBILITY COULD RESULT IN EXCESSIVE ADDITIONAL MANUFACTURING AND/OR

RESEARCH AND DEVELOPMENT COSTS.

ANY OTHER UNIT WOULD REQUIRE CHANGES IN THE DESIGN OF THE LINE AND AN UNKNOWN AMOUNT OF EXTRA SPARE PARTS, AS WE CURRENTLY KEEP SPARE PARTS ON HAND FOR THE SIGNODE M220. ALSO, THE MAINTENANCE DEPARTMENT IS FAMILIAR WITH THE SIGNODE UNIT AND CAN DIAGNOSE PROBLEMS QUICKLY AND ACCURATELY WITH LESS DOWN TIME.

7. EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN

COMMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

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8. PROVIDE A STATEMENT OF ACTIONS, IF ANY THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIER TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED. IF THIS IS A FOLLOW-ON ACTION TO A PREVIOUSLY COMPETED ACTION, SO STATE.

SEE# 6