Attachment 0007 - Solicitation Questions from Offerors.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- AMCOM FLEET MANAGEMENT CONTRACT
- Solicitation number
- W31P4Q-21-R-0029
About this file
This document contains questions and answers regarding a solicitation for AMCOM Fleet Management Contract support services. The solicitation seeks services to plan, analyze, establish, operate and sustain wholesale forward supply activities located at Fort Bliss, Texas and Fort Sill, Oklahoma, including material management tasks associated with managing, operating and overseeing these forward wholesale depot activities. The performance period is one base year for CONUS operations plus a deployment option and maintenance options for Fort Bliss, Fort Sill, and Letterkenny Army Depot, with four one-year option periods and a six-month bridge extension. The solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses and is anticipated to be released in early January 2021, with responses due by the estimated closing date. HCI Integrated Solutions is the incumbent contractor.
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Sheet1
| Question # | Question Reference (RFP #, PWS #, etc.) | Question | Answer | |
| 1 | Attachment 0002 Section L, 3.1 Proposal Submission | Would the Government consider an electronic submission of the proposal Volumes as opposed to a 'hard copy' submission to include the CD ROMs? | Electronic submissions are preferred. DoD SAFE (Secure Access File Exchange) may be utilized if the files are too large. If necessary, send us an email and let us know you would like to use the DoD SAFE site. | |
| 2 | RFP Paragraph A-5 | We believe the proper Attachments are A0004 and A0005: A-5 In an effort to expedite evaluation of the past performance area of the RFP, each Offeror is required to forward a Past Performance Evaluation Group (PPEG) Questionnaire Form (Attachment 0007 to the RFP) with the Contracting Officer's Request Letter (Attachment 0008 to the RFP) to each reference. | The Attachment Numbers will be addressed and corrected. | |
| 3 | RFP Paragraph A-5 | Given the fact the Government did not post the Attachments until 02/25/2021 and there is a conflict in the Attachment numbers, request Government adjust the timeframe and correct the Attachment numbers: The PPEG Questionnaire Form and request letter must be forwarded by the Offeror to each contractual reference respondent not later than twenty (20) days prior to proposal due date to allow the respondent to provide the information to Kenneth Bruton, telephone: (256) 842-4062, email: kenneth.c.bruton.civ@mail.mil by proposal due date. | Noted. More time will be allowed. | |
| 4 | RFP Paragraph D | It appears as if Section D is missing | The Packaging and marking provisions in Section D will be added if needed. Since this is primarily a service contract Section D is largely not applicable. | |
| 5 | RFP Paragraph H | It appears as if Section H is missing | ECP information will be added if needed. | |
| 6 | Attachment 0002 Section L, 3.1 Proposal Submission | The Government requests that all questions and comments regarding the solicitation be submitted within 10 days after the day the solicitation is issued. Would the Government considering adjusting this date since the original date the solicitation was posted the solicitation was missing documents and documents were change as late as 02/25/2021? | More time will be allowed. | |
| 7 | Attachment 0002 Section L, 3.1 Proposal Submission | The offeror shall submit its proposal in hard copy with accompanying digital copies to the contracting officer per Table 3-1. This statement appears to be in conflict with a hard copy submission was optional. Please clarify. | Electronic copies are preferred. | |
| 8 | Attachment 0002 Section L, 3.2 Proposal Files | All electronic file contents must exactly match print versions of submitted documents. If discrepancies exist, the contents of printed documents will prevail. Since we are not required to submit a hard copy of the Volume, how will the printed document prevail? | Electronic copies are preferred. | |
| 9 | Attachment 0002 3.3.1.3.5 Section V: Past Performance Risk Assessment Questionnaire | Please identify this questionnaire and post a copy on Beta.SAM. Beta.SAM has Att0004 PAST PERFORMANCE EVALUATION QUESTIONNAIRE, which is a performance evaluation form and not a risk assessment. The word risk is never mention in Att0004 nor does it ask the evaluator to assess risk. | For evaluation purposes the terms Past Performance Evaluation Questionnaire and Past Performance Risk Assessment Questionnaire are considered as the same document. | |
| 10 | Attachment 0002 3.3.1.4 Volume IV – Solicitation, Offer and Award Documents and | |||
| Certifications/Representations | Each offeror shall complete (fill in and sign) the solicitation sections indicated below using the file provided with the RFP, without modification to the file. An authorized official of the firm shall sign the SF33 and all certifications requiring original signature. A PDF file shall be created to capture the signatures for submission. Are electronic signatures acceptable. | Yes. Digital signatures are acceptable. | ||
| 11 | Attachment 0003 3. PAST PERFORMANCE FACTOR, Paragraph A | a. Evaluation of past performance shall be in accordance with this plan utilizing the forms and questionnaires set forth in Attachment 0007. Please provide Attachment 0007 it is not posted on Beta.SAM. | Attachment 0007 was erroneusly labeled in this narrative and will be replaced with Attachment 0004 | |
| 12 | Attachment 0003 3. PAST PERFORMANCE FACTOR, Paragraph B | The Government may use data provided by the offeror in its proposal and data obtained from other sources, including data in Government files or data obtained through | ||
| interviews with personnel familiar with the contractor and its current and past performance under Federal, State or local government or commercial contracts for same or similar services as compared to North American Industry Classification System 493110. Please confirm the NAICS code for this opportunity. | 541614 is the NAICS for this opportunity. 493110 was for the previous effort. | |||
| 13 | W31P4Q-21-R-0029 Amendment 0001 | Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods: |
(a) By completing items 8 and 15, and returning ___2 signed_________ copies of the amendments: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. Is it the Government's intent for the offeror to supply 2 signed copies or will one copy per Volume suffice?
| One copy will suffice | |||
| 14 | RFP/PWS Exhibit C Appendix C | Is the Project Manager required to live in the Huntsville metropolitian area? | No. |
| 15 | Att0002 Section L, | 3.3.1.3 Volume III – Past Performance |
This volume shall contain Past Performance information regarding similar Government contracts. This volume shall not exceed 25 pages plus 5 pages for each major subcontractor, excluding Past Performance Questionnaire Forms. Offerors shall submit three Government or commercial contracts for the prime offeror and one for each major subcontractor. Contracts relevant to the efforts required by the solicitation must have been performed or awarded during the past three years from
| the RFP issue date. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to NAICS code 541614) required by the RFP. In Att0003 Section M, Evaluation Approach, 3. PAST PERFORMANCE FACTOR -c. Offerors shall submit a maximum of three Government and/or commercial contracts for the prime Offeror and one contract for each major subcontractor. Contracts relevant to the efforts required by this solicitation must have been performed or awarded during the past three years from the issue date of this RFP. Is the Offeror required to submit 3 Past Performances or up to 3 Past Performances? | The Government prefers no more than three. If there is not adequate data to provide three, provide what you can. | |||
| 16 | Att0003 Section M | The Government may use data provided by the offeror in its proposal and data obtained from other sources, including data in Government files or data obtained through interviews with personnel familiar with the contractor and its current and past performance under Federal, State or local government or commercial contracts for same or similar services as compared to North American Industry Classification System 493110. Please note the NAICS Code used in the solicitation and Att0002 Instructions is 541614. | The current NAICS being used is 541614. | |
| 17 | RFP, Paragraph A-10, Page 2/102 | In the it states A-10 Proposal shall remain valid for a minimum of 225 calendar days after the closing date for receipt of proposals. In Att0002, Section L, page 2 it states Proposals shall remain valid for a minimum of 180 calendar days after the closing date for receipt of proposals. The offeror shall make a clear statement that the proposal is valid until such date in their proposal. Which is the correct time period? | Proposals shall remain valid for a minimum of 180 calendar days after the closing date for receipt of proposals. | |
| 18 | Att0002 Section L, page 1 &2 | The Government requests that all questions and comments regarding the solicitation be 2 submitted within 10 days after the day the solicitation is issued. Please re-adjust this date since we are only receiving some documents now and some of the original documents have been amended. | Noted. The date will be adjusted. | |
| 19 | Att0002 Section L, 3.3.1.1.2 Transition Plan, page 4 | Since there is an incumbent, are they required to submit a Transition In, Transition Out or non plan? Do the non-incumbent offerors have to submit a Transition -Out Plan? | The PWS states " Transition-in effort shall be used only in the event the incumbent contractor is not awarded the subsequent contract(s). Also, the PWS states Transition-out shall be used only in the event the incumbent contractor is not awarded the subsequent contract(s). | |
| 20 | Exhibit G (DD 254) | Exhibit G, DD 254 in Section 2C. list the solicitation as W31P4Q-20-R-0027. The same for Section 4. Recommend the KO review the document and align it with the current solicitation. We believe the correct solicitation should be W31P4Q-21-R-0029. | W31P4Q-21-R-0029 is the current solicitation number. | |
| 21 | Exhibit C (Appendix C) | Can the offeror use other positions than those listed? Which positions are considered Key Positions? Is the offeror required to submit a resume for Key Personnel since we must submit a letter of commitment? | In Appendix C, Labor Categories, the note at the top states, “The following Labor Categories are provided to the offeror’s as guidance only. It is up to the contractor to determine the minimum qualifications needed to successfully fulfill the requirements stated in the Performance Work Statement (PWS)”. | |
| 22 | Att0002, Section L | "We observed in the updated Section L provided with AMD 0002 that the requirement for Key Personnel resumes was removed. We would recommend that the Government require resumes to ensure that Offerors have experienced and capable staff prepared to support the AMCOM program's complex and multi-location organizational structure." | The PWS states in paragraph 2.5.2 “The contractor shall provide sufficient personnel possessing the skills, knowledge, expertise, federal, state and local license, permits and certifications and training to perform the tasks decided herein". In Appendix C, Labor Categories, the note at the top states, “The following Labor Categories are provided to the offeror’s as guidance only. It is up to the contractor to determine the minimum qualifications needed to successfully fulfill the requirements stated in the Performance Work Statement (PWS)”. | |
| 23 | Who is the incumbent? | HCI Integrated Solutions | ||
| 24 | Can the provide us with the seniority list? | Per FAR 22.1020 the Seniority List will be provided by the incumbent contractor during the last month of the contract. | ||
| 25 | What is the current contract number? | W31P4Q-17-C-0126 | ||
| 26 | Any changes from the current contact scope of work? | No major changes but proposal shall be based on the documents associated with W31P4Q-21-R-0029. | ||
| 27 | Is there a union? | We are not aware of a union at this time. | ||
| 28 | Does the government still want proposals as hard copies or will email suffice? | Electronic copies are preferred. | ||
| 29 | Does the contractor need to have Secret clearance upon contract award? | Yes. | ||
| 30 | RFP Section B, CLIN 1001 | The CLIN states it is for "AFMC Operatons HSV-AWCF" but the Sub CLIN (SLIN) states it is "Phase In - Option" and says that a Lot is 7,973 hours. Please advise which of these is correct as it would result in 33.22 FTE for 30 Days for Phase In. Also, if it is for Phase In, please advise if 7,973 hours is correct. | There isn't a Phase-in in the PWS. Please see PWS paragraph 4.9 | |
| 31 | Attachment 0002 - Section L - Submission of Proposals r1, page 10. | The Government states that "in determining probable cost, the Government will evaluate offerors based on a productive year of 2,000 hours per year for labor CLINs." It also says that the 2,000 hours are based on a productive year that includes 10 Govt holidays. However, SCA employees, because of required leave, only have about 1,864 productive hours. Does the Govt intend that these employees be paid Overtime (OT) in order to work 2,000 hours? | "IAW FAR 52.237-10, if uncompensated overtime is proposed for employees who are exempt from the Fair Labor Standards Act, the offeror shall compute an estimated hourly rate for each employee based on the total compensated and uncompensated hours that the employee is expected to work during the year, and shall distribute salary costs to all projected tasks/efforts at the estimated hourly rate." | |
| 32 | Attachment 0002 - Section L - Submission of Proposals r1, page 10. | The Government states that "in determining probable cost, the Government will evaluate offerors based on a productive year of 2,000 hours per year for labor CLINs." It also says that the 2,000 hours are based on a productive year that includes 10 Govt holidays. However, SCA employees, because of required leave, only have about 1,864 productive hours. The CLINs all have odd hours (e.g. 1001AA - 7,973, CLIN 1002AA - 23,920, etc.) which results in fractional FTEs (e.g., 1001AA - 33.2208 FTE, 1002AA - 11.96 FTE, etc.). Recommend the Govt revise the CLIN hours to reflect actual FTEs desired by location. | The whole statement reads, "For evaluation purposes, in determining probable cost, the Government will evaluate offerors based on a productive year of 2,000 hours per year for labor CLINs. The 2,000 hours are based on a productive year which includes consideration for 10 standard Government holidays. Direct labor rates shall identify the baseline (takeoff point) plus escalation. For evaluation purposes, assume a 3% escalation for WD labor rates." | |
| 33 | RFP Section B, CLIN 1001 | If this CLIN is for Phase In, please consider making Phase In a Firm Fixed Priced CLIN for a 30 day period. | Not sure what CLIN you're seeing in the RFP as there are no CLINs for Transition. | |
| 34 | RFP Section B, CLIN 1001 | Can the Government please advise if Phase in is for 30 Days and performance CLINs are for 12 months or 11 months after a 30 day Phase In. | Phase-In was removed from the RFP as there is no Phase-in in the PWS. | |
| 35 | RFP Section B | The PWS 5.4 Extended Care of Supplies in Storage (COSIS Option) is listed as an Option, there is no corresponding CLIN in Section B of the RFP to enter a price for the COSIS (Option) | This is correct. | |
| 36 | RFP, PWS and supporting documents | There are multiple references to CRDLs and EXHIBIT B - FINAL_W31P4Q_21_R_0029_APPENDIX_B_to_PWS_06_January_2021 lists all applicable CDRLs in a table format. However, the actual CDRLs are not attached for us to review. Please provide a copy of the actual CDRLs. | CDRLs have been incorporated. | |
| 37 | RFP | Appendix H is referenced in the PWS but not included in the RFP, please provide a copy of Appendix H. | Appendix H is available now. | |
| 38 | PWS | PWS 5.1 Earned Value Management (EVM) (Option) is in the PWS but no corresponding CLIN is listed in the RFP Section B. Please add a CLIN to the RFP Section B. | This is correct. | |
| 39 | RFP Section L Instructions | Section L was posted on 02/25/2021 then rescinded and re-issued the same date. The major change you probably wanted to make was changing the Sample Tasks. A key component missing from the second posting is: |
The offeror shall provide a resume for each of the key personnel categories set forth in Exhibit C to the RFP and any key personnel alternates identified in the proposal as well as any additional key personnel the offeror proposes and considers to be essential to the successful accomplishment of the work being performed under the contract. Personnel not currently employed by the offeror must be represented by a signed letter of commitment. These letters of commitment shall be included with the submitted resumes with the salary deleted in the technical volume (letters of commitment in the cost volume must be submitted with the salary clearly noted). Resumes shall be submitted in the following format:
(A) Name
(B) Position and Security Clearance Status
(C) Education/Degree Attained
(D) Experience – Details as to date (months and year)/positions held, responsibilities (with most recent experience listed first) directly related to the specific time and types of experience called out in Exhibit C to the RFP.
Experience unrelated to the employee qualifications and scope of work related field specified in this RFP should not be detailed in the resume.
The offer is still required to provide a Letter of Commitment in the Cost/Price Volume to verify salaries. We believe the above highlighted was inadvertently omitted from the second posting. Without a resume it’s impossible for you to evaluate the position description provided by the offeror and the actual resume to ensure they are compliant and meet or exceed the requirements to support this opportunity’s suitability. The only document you would be able to evaluate is a signed Letter of Commitment and a salary.
We believe evaluation of the resumes are critical components during the evaluation of the Technical Volume and this requirement should be added back in Section L of the RFP. The PWS states in paragraph 2.5.2 “The contractor shall provide sufficient personnel possessing the skills, knowledge, expertise, federal, state and local license, permits and certifications and training to perform the tasks decided herein".
In Appendix C, Labor Categories, the note at the top states, “The following Labor Categories are provided to the offeror’s as guidance only. It is up to the contractor to determine the minimum qualifications needed to successfully fulfill the requirements stated in the Performance Work Statement (PWS)”.
| 40 | RFP, Section B, CLIN 1002AA FORT BLISS/FORT SILL CDA - AWCF | The FT Bliss and FT Sill CDAs are 2 different geographic locations. Is this CLIN intended to support both with a combined total of 23,920 HOURS or is this only for the FT Bliss CDA? | The purpose is to ensure proper accounting of personnel under the proper funding. |
| 41 | RFP Exhibit G DD 254 | The DD 254 attached in Beta.SAM does not reflect the correct information for this opportunity. Please provide an update DD 254 to reflect this opportunity. | The DD FORM 245 is for biding purposes only and Not Valid for Actual Contract. Upon award an updated DD FORM 254 will be submitted through the AMCOM Security Channels for Certification. Please see Block 6 a. |
| 42 | RFP Section B | CLIN 1001AA, 1006AA, 1011AA and corresponding CLINs state the location as HSV. Are there any other CLINs for the HSV location? | The information provided is what's available. |
| 43 | RFP | Would the Government please provide the Department of Labor Wage Determination (WD) for Huntsville, FT Bliss and FT Sill. | Labor Categories https://www.bls.gov/ |
File details come from the government source that posted it. Updated .