PWS_9_Jan_19_rev.pdf

W31P4Q-18-R-0116

09 January 2019

Performance Work Statement

(PWS)

For Depot Level Overhaul, Diagnostics, and Repair of Foreign Military Sales (FMS)

HAWK Missile System

CONTENTS

Section/Para. Page

1. SCOPE

2. APPLICABLE DOCUMENTS

3. REPAIR AND RETURN REQUIRMENTS

4. DATABASE MANAGEMENT

5. DATA REQUIREMENTS

6. CONTRACT SECURITY CLASSIFICATION SPECIFICATIONS

7. UNSERVICEABLE ITEMS

8. REPAIR (TURN AROUND SCHEDULE)

9. SUPPLEMENTAL INFORMATION AND SPECIAL PROVISIONS

10. PACKAGING AND MARKING

11. QUALITY PROGRAM REQUIREMENTS

12. TEST REQUIREMENTS

13. HAZARDOUS MATERIAL MANAGEMENT

14. COUNTERFEIT PARTS PREVENTION

APPENDIX

Performance Work Statement (PWS)

For Depot Level Diagnostics, Overhaul, and Repair of Foreign

Military Sales (FMS) HAWK Missile System

1.0 SCOPE:

This PWS covers the Depot Level Diagnostics and Repair of Security and Assistance Management Directorate (SAMD) managed assemblies and subassemblies of the HAWK missile system for FMS customers.

2.0 APPLICABLE DOCUMENTS:

Applicable top level documents are identified by number, title, date and category in the Document Summary List (DSL), as an attachment to the contract. The document versions specified on the DSL take precedence over the generic references (without revision letters) cited in the PWS.

3.0 REPAIR AND RETURN REQUIREMENTS:

3.1 The Contractor shall furnish materials, equipment and resources (except as may be furnished by the FMS customer) required to perform depot level diagnosis and repair of US Army Aviation and Missile Command (AMCOM) managed HAWK Major End Items (MEIs) and the ancillary equipment listed in Appendix 1. All repair efforts of MEIs, assemblies and subassemblies covered herein shall be accomplished at the prime contractor facilities, contractor supplier facilities, or contractor field facilities.

3.2 The Repair and Return (R&R) process shall be implemented in a two-phased approach:

1) Inspection and 2) Repair. The first phase for Inspection which includes Test, Teardown and Evaluation (TT&E) will be done on a Firm-Fixed Price basis. The second phase for repair shall be done on a Cost-Plus Fixed-Fee (CPFF) basis. Task Orders will be issued with separate Contract Line Item Numbers (CLINs) by part number and serial number for each FMS end-user. The Task Order for the Inspection phase may be revised accordingly for the Repair phase; or, a new Task Order for the Repair may be issued. Like items of same National Stock Numbers (NSN), for the same End-User will be combined when possible in the same Task Order. Both the Task Order and any revisions thereto shall be signed by both parties to indicate the parties’ acceptance.

3.2.1 Inspection Phase - TT&E

a. If a category of TT&E has been established by the parties for a particular item for repair pursuant to paragraph 3.2.1.c, a Task Order will be issued to include the following:

Date;

Order Number

Nomenclature of the Asset(s);

Part number of the Asset(s);

Serial number of the Asset(s);

NSN (where possible);

End User and/or End User Identification (if available);

USASAC Document number;

End User Fault Observations and Analysis (if available);

Marking and Shipping instructions;

Task Order Price

Estimated arrival of item to be inspected at Contractor’s designated repair facility. Transportation of the item to Contractor’s facility is the responsibility of the FMS customer.

Maintenance Expenditure Limit (MEL)(This information is to be provided by the Government)

Other agreed terms/conditions by the parties

b. In the event that category pricing is not available, the Contractor shall provide a proposal based on receipt of formal Request for Proposal (RFP). The Contractor shall provide its response to the RFP within a target of forty-five (45) calendar days after receipt of the RFP. Said proposal shall be in summary cost element detail sufficient to allow the parties to negotiate a fair and reasonable Firm-Fixed Price (FFP) for item inspection phase.

c. Categories are to be adequately described and include a cost to provide sufficient detail for the United States Government (USG) to verify the placement of parts.

d. The contractor shall propose FFP category pricing for the TT&E phase which shall be utilized to simplify contract administration.

e. Within one hundred eighty (180) calendar days of receipt of the Asset(s) and applicable Order, the Contractor shall provide an assessment report to include, as applicable:

The nature and extent of the Repair Service(s) required; parts needing to be replaced (including known parts substitutions), and testing to be performed and

09 January 2019

The Cost-Plus Fixed-Fee (CPFF) proposal for required Repair Service(s);

and

The estimated time/delivery schedule for required Repair Service(s) and delivery of the Asset(s);

and

Any additional information as necessary regarding configuration, upgrades, component revisions, obsolescence issues/concerns, etc.;

or

Provide a detailed assessment supporting any findings of “not repairable” items

f. Completion of the Inspection phase under a Task Order will be acknowledged by

Contractor’s submittal of the assessment report, and Certificate of Completion (COC) duly signed by the parties’ authorized representatives.

3.2.2 Repair Phase

a. Upon receipt of the Contractor’s assessment report, the Government will issue an applicable Task Order as follows for the repairs. In the event of scrap or NEOF items, the Government will issue a Contracting Officer's letter or contract modification.

b. Issuance of a Task Order constitutes agreement with the findings, parts replacements and substitutions and tests planned. Any changes to the Contractor’s proposal shall be resolved and re-proposed as required prior to issuance of a Task Order.

The Task Order shall be mutually signed by both parties.

c. If additional, unforeseen Repair Service(s) is/are discovered during the repair process, or if replacement parts become unavailable, it is the Contractor's obligation during the repair process to notify the Contracting Officer (KO) and SAMD Contracting Officer’s Representative (COR) for further direction in a repair effort if it is determined the repair of that item will result in cost above the Maximum Expenditure Limit (MEL) or the otherwise agreed repair price. Such repair of that unit shall halt and approval from the KO must be obtained before continuing. The Contractor shall provide details of such added repair effort, an updated proposal and request a contract modification to adjust the Task Order value and schedule if necessary.

d. For items to be scrapped or otherwise returned without repair such as No Evidence of Failure (NEOF), uneconomically repairable, etc., the Contractor shall return the assets back to country at no additional cost to the Government.

09 January 2019

e. Scrap

The Contractor shall, upon receipt of written approval from the KO (after SAMD and Country approval), dispose of the items determined to be non-repairable or scrap in accordance with disposition instructions. Notification shall be sent to the KO and SAMD COR detailing any costs associated with any such disposal action.

The Contractor shall define scrap to include those items that are excessively worn, unserviceable, or not economically repairable and are considered as having scrap value only.

The Contractor shall scrap any materials using their established procedures with authorization from the KO (after SAMD COR and country approval is obtained) and the contractor’s/subcontractor’s quality control engineering representative.

f. It is not intended that repaired items be returned to a like new appearance. However, the contractor shall include performance of preventive maintenance which shall provide for removal of all foreign matter, corrosion, removal of deep scars and scratches and painting when form, fit or function is impacted, the restoration of all exterior functional markings to a legible condition using a permanent marking technique, and the filtering or replacement of all fluids. Surface finishes or coatings removed/damaged during cleaning operations shall be restored. The repair date of each item shall be indicated by a permanent marking, when available, placed near the item part number or serial number, e.g., R7/06 N 11/06 indicates item was repaired (R) in July 2006 and no evidence of failure (N) was found in November 2006.

g. Repair & Return Asset(s) shall be returned to Code A – Serviceable condition as defined by the U.S. Government: “Serviceable” (issuable without qualification): New, used, repaired or reconditioned material serviceable and issuable to all customers without limitations or restrictions. Shelf-life concerns (e.g. battery life) shall be addressed during the repair process to help ensure a repaired asset includes material with a minimum of 12 (twelve) months of shelf-life remaining. Unless indicated in the Task Order, configuration updates or component revisions shall not be instituted into the repair. All repair efforts accomplished by the Contractor will provide evidence of final acceptance testing.

Inspection and Acceptance of repaired items shall be accomplished with SAMD reviewing the test reports and signing of a COC by the COR.

h. Repair Place of Performance Requirements - All repairs accomplished at the contractor’s factory/field facilities or contractor supplier’s facilities shall satisfy the following requirements:

An inspection system using ISO 9001 or equivalent.

09 January 2019

Workmanship standards for electrical and electronic equipment using IPC/EIA J- STD-001, Class 3 or IPC-A610, Class 3.

Use of industry acceptable practices that are USG approved for electrical and electronic equipment shall be used.

Specific inspection criteria delineated in technical manuals, drawings, depot maintenance work requirements, or USG approved test/inspection procedures (i.e.

MIS, etc.).

Reporting requirements for repairs accomplished at contractor field facilities shall be the same reporting requirements accomplished at factory or supplier facilities including preparation and distribution of test reports and COC.

4.0 DATABASE MANAGEMENT

The contractor shall update the AMCOM / SAMD R&R database on a weekly basis and as required to support any pending Program Management Reviews once the contractor is granted access to the database.

5.0 DATA REQUIREMENTS:

The contractor shall prepare the following technical and management data reports

a. Repairable Items Inspection Report Dl-ILSS-80386 (A001).

b. Performance and Cost Report DI-FNCL-80912 (A002).

c. Status Report DI-MGMT-80368A (A003).

d. HMMP Plan IAW DI-MGMT-81398 (A004).

e. HMMP Reports IAW DI-MISC-81397 (A005).

6.0 CONTRACT SECURITY CLASSIFICATION SPECIFICATION:

6.1 Security requirements for this contract shall be IAW with Security Aspects Letter dated 30 October 2018 and the HAWK Security Classification Guide, dated 10 May 2017.

6.2 For Information Assurance (IA)/Information Technology (IT) training. All contractor employees and associated subcontractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within 6 months of appointment to IA/IT functions.

09 January 2019

6.3 For IA/IT certification. Per DoD 8570.01-M, DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

6.4 For contracts that require a formal Operation Security (OPSEC) program. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

6.5 For contracts that require OPSEC training. Per AR 530-1, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained with 30 calendar days of their reporting for duty and annually thereafter.

6.6 For contractors requiring a Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) remote access, via logon, to a DoD network using DoD-approved remote access procedures; or, (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

6.7 For contracts that require handling or access to classified information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified "Confidential," "Secret," or "Top Secret" and requires contractors to comply with: (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M) and, (2) any revisions to DoD 5220.22- M, notice of which has been furnished to the contractor.

6.8 Threat Awareness Reporting Program (TARP). For all contractors with security clearances. Per AR 381-12, Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in paragraph 2-4b.

7.0 UNSERVICEABLE ITEMS:

The contractor shall notify the KO and SAMD COR upon receipt of unserviceable assets.

The KO (after SAMD COR and country approval) shall advise contractor of disposition instructions with the appropriate documentation.

8.0 R E P A I R (TURN AROUND SCHEDULE):

Repair Turnaround Time (TAT) shall be computed from the date of induction at the contractor’s facility to the date of acceptance of COC for all items repaired by the customer.

9.0 SUPPLEMENTAL INFORMATION AND SPECIAL PROVISIONS:

9.1 Drawings and Specifications

9.1.1 The contractor shall implement ANSI J-STD-001, Class 3 or IPC-A610, Class 3 into this contract and not allow regression of contractor or subcontractors currently meeting the terms of the high reliability soldering specifications.

9.1.2 ANSI J-STD-001, Class 3 or IPC-A610, Class 3, shall be the applicable solder specification when engineering documentation makes reference to soldering requirements.

9.1.3 For the purpose of purchasing material or subcontracting with another contractor under this statement of work, both the contractor and the US Government acknowledge that the source notes on drawings, other than controlled source drawings, are for the convenience of the procuring activity. Such notes are not to be construed as restricting or limiting the method or the source of procurement; however, all sources shall comply with the physical and functional requirements of the drawings.

10.0 PACKING AND MARKING:

10.1 The contractor shall preserve and package shipments IAW MIL-STD-2073-1 and MIL-STD-129. The material shall be preserved to Level A and packaged to not less than Level B IAW approved AMCOM packaging procedures and data.

10.2 The Contractor shall mark exterior shipping containers to conform to current consolidated Freight Classifications Rules, Postal Regulations, or Air Freight Regulations, whichever is applicable. Where possible, items shall be returned in the reusable container in which issued. If repair to the container is required, the cost of such repair shall be added to the overall cost of the repaired item.

10.3 The Contractor shall follow MIL-STD-129 except that bar coding shall not be required at facilities that presently do not have bar coding capabilities.

11.0 QUALITY PROGRAM REQUIREMENTS:

11.1 Quality Program. The Contractor shall prepare and maintain a quality system using as a reference ISO 9001, ASQC-Q9002, or ASQC-Q9003 as applicable for supplies and services covered by this contract. ASQC-Q9002 shall be used as a guide while preparing and maintaining a quality system for repairs performed at suppliers’ locations and repairs performed at field facilities. This requirement shall be flowed down to all subcontractors and suppliers using the contractor’s standard purchasing/quality assurance statements, when applicable.

11.2 Soldering. (See Section 9.1.2)

11.3 US Government Inspection: All repairs produced under this contract shall be subject to inspection and test by the US Government as specified in Section E of the contract.

11.4 Responsibility for inspection: The contractor shall perform or have performed inspections and tests required to substantiate that repairs provided under this contract conform to the drawings, specifications, and contact requirements listed herein.

11.5 Inspection and Acceptance: Unless otherwise provided in a contract modification issued and executed hereunder, inspection (for all repair/rebuild items) and acceptance shall be by duly authorized US Government inspectors.

11.6 Final inspection and acceptance by the Government will be made at the contractor's (or subcontractor’s) place of performance repair facility by submission of a test report and COC at the following place of performance repair locations:

Sielman S.A 1st Industrial Area of Road C-6 Volos 385 00, Greece

11.7 The Government or its representative shall be granted access to all areas of the prime contractor’s, subcontractor’s and supplier’s place of performance where work and activities related to this PWS are being performed. This requirement shall be flowed down to all subcontractors and suppliers using the contractor’s standard purchasing/quality assurance statements.

12.0 TEST REQUIREMENTS:

12.1 The level of repair and test required by the contract shall be equivalent to that of a US Army depot.

12.2 Power Supplies (All Types) When a transformer or a capacitor bank is to be replaced, the transformer or capacitor bank shall require a 12 hour, power on, burn-in prior to assembly into the power supply.

12.3 Functional testing shall be required to assure that supplies and services provided conform to the drawing. Environmental and shock testing are not required. Next higher assembly or application testing may be at the discretion of the contractor to assure system conformance.

12.4 NEOF: When an item shows NEOF, thermal testing shall be at the discretion of the contractor.

13.0 HAZARDOUS MATERIAL MANAGEMENT

All Contractor and subcontractor activities shall be in compliance with applicable federal, state, and local environmental laws and regulations. The Contractor shall ensure that design, maintenance, operation, manufacturing, programmatic decisions and trade-off studies strive to eliminate or reduce hazardous materials and waste. The contractor shall implement a Hazardous Material Management Program (HMMP) IAW National Aerospace Standard (NAS) 411. The contractor shall prepare a HMMP Plan IAW DI-MGMT-81398 (A004). The contractor shall not use any Class I Ozone Depleting Chemical/Ozone Depleting Substance (ODC/ODS) (identified at http://www.epa.gov/ozone/ods.html) or any ODC/ODS solvents listed as Being Replaced and/or having an Acceptable Substitute (identified at http://www.epa.gov/ozone/snap/lists/index.html) in the manufacture or support of items required by this PWS unless a waiver is obtained from the Army Acquisition Executive. Any ODC/ODS refrigerant alternatives used must appear in the EPA’s Significant New Alternatives Policy (SNAP) list (identified at http://www.epa.gov/ozone/snap/lists/index.html) and have received a toxicity clearance from the US Army Public Health Command (USAPHC). The Contractor shall prepare annual HMMP Reports IAW DI-MISC-81397 (A005). The HMMP Reports shall provide the following information: (1) Any of the following materials that are contained within a user end item: EPA 17 List materials (identified at http://www.epa.gov/ozone/science/ods/classone.html ), beryllium, coatings (identified by MIL SPEC), functional fluids (e.g. coolant, hydraulic fluid, petroleum products), energetic/solid rocket motor components (including Explosives Class Number), advanced composite materials (e.g. fabricated from silica, graphite, carbon, boron, fiberglass), batteries, Class I/Class II ODS/ODC materials, and asbestos; (2) A general description (to include a graphic or drawing) of where these materials are located within the end item; (3) Required maintenance/repair/support materials to include: EPA 17 List materials, sealants, adhesives, coatings (identified by MIL SPEC), and Class I/Class II ODS/ODC materials; and (4) any EPCRA 302/313 materials (identified at http://www.epa.gov/emergencies/docs/chem/title3_Oct_2006.pdf) utilized in the manufacturing process.

The Contractor shall provide immediate notification of any proposed hazardous material http://www.epa.gov/ozone/ods.html http://www.epa.gov/ozone/snap/lists/index.html http://www.epa.gov/ozone/snap/lists/index.html http://www.epa.gov/ozone/science/ods/classone.html http://www.epa.gov/emergencies/docs/chem/title3_Oct_2006.pdf mitigation/elimination efforts that may adversely impact schedules, cost and/or performance.

14.0 COUNTERFEIT PARTS PREVENTION

The contractor shall provide a counterfeit parts prevention program for all electronic system parts for both the prime contractor and sub-vendor areas of responsibility. This applies when original configuration controlled system electronic circuit cards, sub-assemblies or assemblies are replaced due to obsolescence or changes in suppliers, to include below-prime sub-vendors. Parts with high risk counterfeit potential shall have additional oversight tracking and safeguards. The contractor shall establish testing and verification requirements for items not received from an original equipment/component manufacturer or authorized distributor. Suspect parts or incidents shall be reported to the Missile Systems Management Branch (MSMB) SAMD technical representative for this effort.

Should a counterfeit incident occur, the contractor shall track it using a risk mitigation plan or countermeasure to eliminate the problem.

APPENDIX 1

List of Major End Items to Be Repaired

Mechanical and electromechanical parts and assemblies that are components of the following Major End items and their Major Assemblies of the Hawk Missile Defense

System:

Continuous Wave Acquisition Radar (CWAR)

PN: 13039088

NSN: 1430-01-078-9643

High Power Illuminator (HPI)

PN: 13219212

NSN: 1430-01-191-8780

PCP

PN: 13039013

NSN: 1430-01-180-5318

Mobility BCP

PN: 13384689

NSN: 1430-01-365-1714

Mobility PCP

PN: 13235391

NSN: 1430-01-365-1715

HAWK Loader (Diesel and Gas configurations)

GAS

PN: 11675300

NSN: 1450-00-066-8873

DIESEL

PN: 8036057

NSN: 1450-00-768-7046

Hawk Digital Launcher

PN: 13235388

NSN: 1440-01-364-3292

Hawk Analog Launcher

PN: 10674109

SN: 1440-00-805-3012

Sentinel Radar

PN: 13548692

NSN: 1430-01-420-8077

Pulse Acquisition Radar

PN: 11510155

NSN: 1430-01-042-4908

Field Maintenance Equipment

SHOP 1

PN: 11568010

NSN: 4935-01-083-3129

SHOP 1

PN: 13233655

NSN: 4935-01-218-7089

SHOP 3

PN: 11566271

NSN: 4935-01-051-8691

SHOP 5

PN: 10104005

NSN: 4935-00-740-6220

SHOP 8

PN: 11569302

NSN: 4935-01-042-4909

SHOP 8 (TSM-178)

PN: 13233658

NSN: 4935-01-218-7088

SHOP 20 (TSM-190)

PN: 13234428

NSN: 4935-01-282-9256

SHOP 20 (TSM-202)

PN: None

NSN: 4935-01-389-9842

SHOP 21 (TSM-209)

NSN: 4935-01-414-9929

SHOP 21 (TSM-181)

NSN: 4935-01-256-3435

SHOP 23

PN: 13385540

NSN: 4935-01-378-0083

MTS

PN: 10182605

NSN: 4935-00-782-1957

HAWK XXI – Phase 4

Battery Fire Distribution Center

PN: 60184732-00

No NSN

Battalion Operations Center

PN: 60184731-00

No NSN

INTERCEPT-AERIAL GUIDED MISSILE (MIM-23E)

NSN: 1410-01-173-9990