ARMYPWS_LandscapeTreeTrimFY21.pdf

PERFORMANCE WORK STATEMENT (PWS)

Maintenance of Landscaped grounds/Special Grounds Care Depot Wide

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide grounds landscaping maintenance services, Tree and brush cutting of the perimeter fence line and on-call services depot wide at the request of the government. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds landscaping maintenance services and tree/brush cutting as defined in this Performance Work Statement.

The contractor shall perform to the standards in this contract.

1.2. Objectives:

1.2.1. Maintain landscaped areas and perimeter tree/brush cutting along perimeter fence line.

1.3. Scope:

1.3.1. Maintain approximately 110,000 square feet of landscaped ground area to include mulched/planting beds, shrubs, flowers, decorative trees, etc. throughout Tobyhanna Army Depot. Included in this contract will be tree and brush cutting along the perimeter fence line to maintain physical security requirements. This contract will be to ensure Tobyhanna Army Depot remains aesthetically pleasing and physical security requirements are met at all times.

1.3.1.1. Perform grounds landscaping maintenance throughout the depot as shown on the attached sketch (Map 1). Maintenance shall include mulching, weeding, pruning and sucker removal during the months of March/April through October as weather permits. Contract shall include the maintenance of a softball field and employee park. See PART 5 for additional information.

1.3.2. Tree and brush cutting shall include approximately 31,000 linear feet by an average of approximately 5 feet wide of perimeter fence line to maintain physical security requirements. Contract will include approximately 170 decorative trees within the depot grounds to be pruned and shaped for an even balance as well as on-call remedial tree trimming throughout Tobyhanna Army Depot as needed/requested by the government.

1.3.2.1. Tree and brush cutting shall include an annual instance of approximately 31,000 linear feet of perimeter fence line trimming. Tree trimming portion of the contract shall include on-call remedial work as defined in PART 5 of this Performance work Statement.

1.4. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year Option Year I Option Year II Option Year III Option Year IV

1.5. General Information

1.5.1. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.2. Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.3. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730 and 1530, Monday thru Friday unless stated otherwise except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4. Place of Performance: The work to be performed under this contract will be performed throughout Tobyhanna Army Depot.

1.5.5. Type of Contract: The government will award a (type of contract to be determined).

1.5.6. Security Requirements: See Part 6 for additional information.

1.5.6.1. PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.7. Special Qualifications: See Part 6 for additional information.

1.5.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.9. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.10. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.11. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Facilities: The Government will provide access to facilities as specified/needed contingent on the security requirements listed in Part 6.

3.2. Utilities: The Government will provide water and waste water utilities as specified/needed when available.

The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General. The Contractor shall furnish all supplies, equipment and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials. All cutting, debris and trash resulting from the contractors work must be removed from the site and disposed of per IAW Pa. Act 101 and the Monroe Country Solid Waste Management Plan. This material cannot be placed in the dumpster or a landfill.

4.2.1. Trees of intrinsic value need to be coordinated with the TYAD Natural Resource Manager.

4.3. Equipment. Contractor shall perform all work by a qualified service person using authorized equipment for this type of work.

4.3.1. Contractor shall furnish all necessary equipment to perform pruning, brush and tree cutting, landscaping/weeding and softball field grooming as described under the PWS listed in PART 5.

4.4. Materials. Contractor shall furnish mulch and plants as needed and requested by the government.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

5.2. The Contractor shall schedule a minimum of two (2) visits with the POC to discuss any areas that may need immediate attention and determine the amount of work and/or material required.

MAINTENANCE of LANDSCAPED AREAS:

5.3. Suggested visits as weather permits will be Mar/Apr to prep all areas. Subsequent visits will be scheduled through the POC, approximately May, June, July, August, September and October, or as needed by nature, or the

5.4. First visit in the spring will be to characteristically prune, prep and repair all landscaped areas.

5.4.1. The contractor shall rake, till and spread the existing mulched beds, turning over the surface to determine if additional mulch is required.

5.4.2. The contractor shall maintain a maximum of 3 inches of evenly spread mulch in all landscaped beds and around all ornamental/border trees with circular bases when requested and approved by the government.

5.5. Each subsequent visit will be used to maintain and keep all areas pruned, weed and sucker free as needed by the government and nature.

5.6. Last visit in the fall will be used be to characteristically prune and prep all areas in preparation for winter.

5.7. All work will be scheduled through the POC.

5.8. Partial payments will be made upon successful completion of scheduled maintenance at the end of each month after comprehensive report is approved by the POC.

5.8.1. The report shall state, at a minimum, locations maintained in detail, number of personnel, number of hours per personnel and amount of material used (if any).

5.9. The contractor shall schedule a minimum of 16 hours per week exclusively for landscape maintenance.

WEED CONTROL

5.10. The Contractor shall prevent the encroachment of weeds into established plant beds and around trees, shrubs, and all graveled areas.

5.11. All landscaped areas will receive weed control such as Roundup (or government approved equal) to eliminate unsightly and/or noxious weeds.

5.12. Before any herbicide or pesticide is applied, the contractor must first submit, to the POC, a submittal of the proposed product. This will be forwarded to the Pesticide/Herbicide Management Coordinator for approval/disapproval.

5.12.1. The contractor shall report to POC any herbicide/pesticide to be used on DD Form 1532. All usage must include the EPA Registration number of the product used, to be forwarded to the Pesticide/Herbicide Management Coordinator.

5.13. In the event chemical herbicides are used, the contractor must be licensed by the Commonwealth of Pennsylvania to provide pest/weed control services in the categories required for this work.

5.13.1. All work will be performed under the supervision of an individual certified by the Commonwealth of Pennsylvania and IAW all applicable federal, state, and local laws, regulations and requirements.

5.14. All employees of the contractor applying herbicides shall be certified and licensed by the Commonwealth of Pennsylvania for each category required or be working under direct-in-line-of–sight supervision of a certified pest control operator licensed by Pennsylvania for each category required.

5.14.1. Uncertified personnel that apply herbicides under the supervision of a licensed pest control operator shall have been employed in pest control for a minimum of 30 days, be trained in integrated pest management practices and be registered with the Pennsylvania Department of Agriculture.

5.15. The contractor must provide evidence of licensing, certification, and/or registration for each worker must be submitted to the Contracting Officer or his/her designated representative prior to contract award and shall be maintained current thereafter.

TREES/SHRUBS/PLANTS

5.16. The approximate number of herbaceous ornamentals requiring attention are 120 deciduous, 50 evergreens and hundreds of plants and flowers.

5.17. All dead trees, dead tree branches, dead shrubs, dead plants shall be removed including roots and all holes filled and covered to match surrounding areas.

5.18. The contractor shall provide a proposal (within 3 days) listing all items found in need of removal and suggested replacements with the cost and the guaranteed installation.

PRUNING

5.19. All plant material is to be characteristically pruned or trimmed back to maintain established shape and appearance, in preparation for spring and throughout the summer and fall, as needed.

5.20. All shrubs, bushes, hedges, trees, flowers, and all other herbaceous items are to be pruned according to their natural growth habits for proper health, attractive appearance and to prevent interference with pedestrian and vehicular traffic.

5.21. Prevent growth in front of windows, over entranceways, and sidewalks that can obstruct vision or as required by the government.

5.22. Remove dead, damaged, or diseased wood or structurally weak limbs for safety reason or as required by the

5.23. Remove all branches that extend over buildings and endanger roofs, eves, and windows or hanging within 6 feet of sidewalks, parking lots, and driveways.

5.24. At all times, provide clearance for all vehicles along the street, parking lots, sidewalks, and as needed.

5.25. Remove all suckers.

5.26. Characteristically prune by evenly forming and balancing the shrubs, bushes, or plants as needed.

MULCHING (as needed)

5.27. Maintain all landscaped areas: trees (ornamental deciduous and evergreen), shrubs, flowers, planting beds with recycled wood mulch (or government approved equal) as needed.

5.28. The government will make the final determination if new mulch is required in the landscaped areas, after the area has been tilled, raked and cleaned.

5.29. If mulch is required the government will approve the mulch and the color.

5.30. The contractor shall provide the cost per cubic yard of recycled and cedar mulch delivered and spread.

SOFTBALL FIELD (Building 11A)

5.31. The contractor shall keep all dirt areas on the softball field weed free either by hand picking or spraying weed killer as needed.

5.31.1. Every two weeks during the months of May through October (as weather permits) or as requested by the government, (approximately 10 occurrences) the contractor will maintain a well-groomed infield and warning track (all dirt areas) by power raking the entire area using a rock hound or Harley rock rake (or government approved equal).

5.31.2. After power raking is completed the contractor will hand rake over the entire area to maintain a smooth and even surface. Remove all loose rocks and fill in any depression with matching surface material.

5.31.3. In the event surface material is required to fill in any depressions or valleys the contractor will provide the cost per ton to deliver and spread Diamond Tex (or government approved equal).

5.32. The contractor shall furnish a per occurrence price for the work on the Softball Field/Employee Park.

TREE/BRUSH CUTTING (Perimeter Fence)

5.33. Contractor shall supply an overall cost, including an operator or driver of special equipment that may be utilized in the execution of this contract to trim approximately 31,000 linear feet of perimeter fence line at an average of approximately five feet wide. Fence line will include brush cutting and tree trimming along the fence line.

5.33.1. In the event that the contractor requests the use of, or need of, special equipment, it must first be approved by the government/Person of Contact. (POC).

In the event that no special equipment is required, it shall be assumed that transportation and equipment used for this type of work will be used at no extra cost to the government.

ON-CALL/SPECIAL GROUNDS CARE (as needed):

5.34. Repairs and improvements made out of the scope of this contract will be done at additional cost to the

5.35. The contractor will respond on site within 24 hours of notification of an emergency.

5.36. All work will be performed during normal working hours, 0730 to 1600 hours (7:30 am to 4:00 pm), Monday through Friday, excluding Federal holidays.

5.37. At the conclusion of the emergency visit, the contractor shall submit to the COR a written report, consisting of the conditions and recommendations (if any) on the repairs required, with material and labor costs and estimated time for completion to make recommended repairs.

5.38. The report will state the nature of the visit and the work performed.

5.39. SUMMARY OF COSTS (Firm Fixed Price):

5.40. Maintenance of Landscape Services required: Total of $______.___ for Base Year.

(Lines 5.47.1. - 5.47.2.)

5.40.1. Initial Visit (March/April) to Prep, Prune and Repair.

$______.___ x1 month = Total of $______.__ Base year.

5.40.2. Subsequent Visits (May, Jun, Jul, Aug, Sep and Oct) to Maintain Landscaped areas..

$______.___ x6 months = Total of $______.__ Base year.

5.41. Maintenance of Landscape Services Required: Total of $______.___ for First Option Year.

(Lines 5.48.1. – 5.48.2.)

5.41.1. Initial Visit (March/April) to Prep, Prune and Repair.

$______.___ x1 month = Total of $______.__1st Option Year.

5.41.2. Subsequent Visits (May, Jun, Jul, Aug, Sep and Oct) to Maintain Landscaped areas.

$______.___ x6 months = Total of $______.__ 1st Option Year.

5.42. Maintenance of Landscape Services Required: Total of $______.___ for Second Option Year.

(Lines 5.49.1. – 5.49.2.)

5.42.1. Initial Visit (March/April) to Prep, Prune and Repair.

$______.___ x1 month = Total of $______.__2nd Option Year.

5.42.2. Subsequent Visits (May, Jun, Jul, Aug, Sep and Oct) to Maintain Landscaped areas.

$______.___ x6 months = Total of $______.__ 2nd Option Year.

5.43. Maintenance of Landscape Services Required: Total of $______.___ for Third Option Year.

(Lines 5.50.1. – 5.50.2.)

5.43.1. Initial Visit (March/April) to Prep, Prune and Repair.

$______.___ x1 month = Total of $______.__3rd Option Year.

5.43.2. Subsequent Visits (May, Jun, Jul, Aug, Sep and Oct) to Maintain Landscaped areas.

$______.___ x6 months = Total of $______.__ 3rd Option Year.

5.44. Maintenance of Landscape Services Required: Total of $______.___ for Fourth Option Year.

(Lines 5.51.1. – 5.51.2.)

5.44.1. Initial Visit (March/April) to Prep, Prune and Repair.

$______.___ x1 month = Total of $______.__4th Option Year.

5.44.2. Subsequent Visits (May, Jun, Jul, Aug, Sep and Oct) to Maintain Landscaped areas.

$______.___ x6 months = Total of $______.__ 4th Option Year.

5.45. Maintenance of Softball Field/Employee Park services required (Firm Fixed Price):

*As described in subsection 8.1.1; 2 times per month x 5 months (May through September) = 10 occurrences.

5.45.1. Softball Field/Employee Park /occurrence $______.___ x10 occurrences = $______.__ Base year.

5.45.2. Softball Field/Employee Park /occurrence $______.___ x10 occurrences = $______.__ 1st Option Year.

5.45.3. Softball Field/Employee Park /occurrence $______.___ x10 occurrences = $______.__ 2nd Option Year.

5.45.4. Softball Field/Employee Park /occurrence $______.___ x10 occurrences = $______.__ 3rd Option Year.

5.45.5. Softball Field/Employee Park /occurrence $______.___ x10 occurrences = $______.__ 4th Option Year.

5.46. Material/Supplies as needed at the request of the government (Firm Fixed Price):

Base Year.

5.46.1. Recycled mulch $_____.____ per cubic yard delivered and spread.

5.46.2. Cedar mulch $_____.____ per cubic yard delivered and spread.

5.46.3. Diamond Tex $_____.____ per ton, delivered and spread.

First Option Year.

5.46.4. Recycled mulch $_____.____ per cubic yard delivered and spread.

5.46.5. Cedar mulch $_____.____ per cubic yard delivered and spread.

5.46.6. Diamond Tex $_____.____ per ton, delivered and spread.

Second Option Year.

5.46.7. Recycled mulch $_____.____ per cubic yard delivered and spread.

5.46.8. Cedar mulch $_____.____ per cubic yard delivered and spread.

5.46.9. Diamond Tex $_____.____ per ton, delivered and spread.

Third Option Year.

5.46.10. Recycled mulch $_____.____ per cubic yard delivered and spread.

5.46.11. Cedar mulch $_____.____ per cubic yard delivered and spread.

5.46.12. Diamond Tex $_____.____ per ton, delivered and spread.

Fourth Option Year.

5.46.13. Recycled mulch $_____.____ per cubic yard delivered and spread.

5.46.14. Cedar mulch $_____.____ per cubic yard delivered and spread.

5.46.15. Diamond Tex $_____.____ per ton, delivered and spread.

5.46.16. Totals for the 'Special, On Call Grounds Care portion will be determined as needed at the convenience of the government.

5.47. Annual Perimeter fence line Tree and brush cutting of approximately 31,000 Linear Feet.

Base Year.

5.47.1. Perimeter Fence Line tree and brush cutting $________.____

First Option Year.

5.47.2. Perimeter Fence Line tree and brush cutting $________.____

Second Option Year.

5.47.3. Perimeter Fence Line tree and brush cutting $________.____

Third Option Year.

5.47.4. Perimeter Fence Line tree and brush cutting $________.____

Fourth Option Year.

5.47.5. Perimeter Fence Line tree and brush cutting $________.____

COORDINATION:

5.48. No work will commence without authorization from the contracting officer, POC or COR.

5.49. The POC will verify all materials/equipment required.

5.50. The contractor must report to POC upon arrival and upon completion of work. Written daily log of time, areas and locations of work will be rendered to POC.

5.51. The contractor is responsible to make all repairs due to damage caused by his/her employees.

5.52. The workmanship shall be IAW with the best standard practice for this type of work.

5.53. The contractor, prior to award, may be required to submit references.

5.54. The POC for this contract will be provided at time of contract award.

CLEAN UP:

5.55. All cuttings, debris and trash resulting for the contractor’s work must be removed from the site and disposed of IAW Pa. Act 101 and the Monroe Country Solid Waste Management Plan. This material cannot be placed in a dumpster or a landfill.

5.56. The contractor is responsible to make all repairs due to damage caused by his/her employees.

WORKMANSHIP:

5.57. The workmanship will be IAW with the best standard practice for this type of work.

5.58. All work by the contractor will be performed by a qualified service personnel using authorized material, as recommended by the manufacturer or government approved equal.

5.59. The contractor prior to award may be required to submit references.

The contractor will commence work as weather permits after receipt of award

5.60. It will be the responsibility of the prospective bidders to visit the site of the proposed work, at 1000 hrs. on the tour date. Prospective bidders are requested to report to the lobby of Building 20, at the Tobyhanna Army Depot.

5.61. It is strongly recommended that all perspective bidders attend the site tour. Though site tour is not a consideration for award, the contractor will gain a better understanding of the existing site conditions and accessibility to the work areas.

5.62. If any departure from the specifications or drawings is deemed necessary by the prospective bidder(s), details of such departure and reason therefore shall be discussed and resolved during the conducted tour.

5.63. At no time prior to the opening of the bids, either during the course of the conducted tour or any time during which contact is made between the Contracting Officer and/or employee of the government and prospective bidder(s) will deviation be made in the date, specifications, drawings and conditions of the invitation of the bids without the written concurrence of the Contracting Officer.

5.64. Any deviation will be reported to the Contracting Officer for final approval not later than 72 hours prior to the date and hour established for opening the bids.

QUALITY CONTROL:

5.65. Quality control will be the responsibility of the selected contractor.

5.66. The contractor must meet all Federal Safety Standards (OSHA).

5.67. The contractor must meet all U.S. Army and all Federal quality and workmanship standards.

5.68. POC for this contract will be provided at time of contract award.

5.69. CONTRACTOR MANAGEMENT REPORTING (CMR) (Only applies to Army Customers): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language;

and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website.

The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures in addition to the following environmental and safety specifications listed below.

APPENDIX E

Standard Specifications for Projects Under the National Environmental Policy Act in Accordance with 32 CFR 651

Proponent ELTY-ISR-E

1. Air Pollution Control The contractor must control fugitive emissions, including dust, during the course of their contract. The contractor must obtain approval from the Environmental Branch (EB) prior to exhausting equipment to the outside. The contractor must not allow any pollutant or particulate matter to be released to the atmosphere at levels that are visible from outside of Tobyhanna Army Depot (TYAD). The contractor must not perform work that will release pollutants or particulate matter to the atmosphere when the wind speed exceeds ten miles per hour and will result in adverse effects to the surrounding areas. TYAD will monitor the wind speed; it is the contractor’s responsibility to obtain wind speed information through the Contracting Officer Representative (COR).

2. Asbestos The contractor must ensure that all materials used in the performance of this contract are asbestos-free.

Unless specified in the contract, the contractor must not disturb any existing Asbestos- Containing Material (ACM) in the performance of this contract. If ACM, or suspect ACM might be disturbed in performance of this contract, the contractor must avoid coming in contact with the material and immediately notify the COR and the Contract Administrator in writing. The COR must coordinate with EB to have the material tested to determine if there is ACM. If the material is determined to be ACM and the contractor cannot avoid disturbing the material, the COR will notify the Contracting Officer. The Contracting Officer will direct a change pursuant to the contract clauses entitled “Changes” and “Differing Site Conditions.” If ACM, or suspect ACM has been disturbed, the contractor must immediately notify the COR and call the EB. The

****Spill Response Procedures 1-2- 3****

1. Stop work

2. Call 911

3. Evacuate Area

*********Damaged Asbestos?********* Call Environmental Branch (EB) at

615- 7098

*******Environmental Questions?****** Call EB 615-7098 contractor will shut down and not move any equipment or supplies near the damaged ACM. The contractor will evacuate all non-contaminated contractor personnel from the immediate vicinity. Any contractor personnel thought to be contaminated with asbestos must remain in the area until the EB responds. If the damaged material is determined to be ACM and there is potential for further damage, the Contracting Officer will direct a change pursuant to the clauses of the contract clauses entitled “Changes” and “Differing Site Conditions.”

Asbestos abatement required under the contract as originally awarded must be in accordance with United Facilities Guide Specification 02 83 14 00 10 and as otherwise required in the contract.

Asbestos abatement not required under the contract as originally awarded, can be incorporated into the existing contract via contract modification, or by the Government taking responsibility for the asbestos abatement. The method of acquiring the abatement is at the discretion of the Government. The contractor must have an asbestos abatement work plan that has been approved by EB prior to beginning any asbestos abatement work.

3. Backflow The contractor shall have a backflow prevention device installed on all contractor equipment that is connected to Tobyhanna Army Depot’s (TYAD) water distribution system. The contractor shall have a water meter installed to monitor water consumption during all phases of the contract. Water use will be reported monthly to the Environmental Branch.

4. Burning The contractor must not burn refuse and debris anywhere on TYAD.

5. Buy Recycled-Content Materials The Contractor must comply with Resource Conservation and Recovery Act (RCRA) Section 6002 (42 U.S.C. 6962, Federal Procurement) in the acquisition of materials with recycled content to meet the standards of Executive Order 13693, Planning for Federal Sustainability in the Next Decade; March 19, 2015. Specific designated items in this contract for which recycled content standards have been established have been set forth in the specification (e.g., insulation, roofing materials, carpet, carpet pad, paint, floor tiles, shower and restroom dividers). Recovered Material Certification: As required by the RCRA, the contractor must certify that the percentage of recovered materials to be used in the performance of the contract will be at least the amount required by the applicable contract specifications (see Federal Acquisition Regulation (FAR) Provision 52.223-4, Recovered Material Certification).

Prior to application for final payment, the contractor must provide a report in accordance with FAR Clause 52.223-9, Estimate of Percentage of Recovered Material Content for Environmental Protection Agency (EPA) Designated Items, to the Contracting Office. Compliance with this program does not relieve the contractor from meeting all other specification requirements.

6. Cultural Resources The contractor must not adversely affect any property listed on the National Register of Historic Places (NRHP) or properties eligible for inclusion on the NRHP without consultation and approval from the EB through the COR. If there is a discovery of any historic properties, including archeological sites and graveyards, work will cease immediately until requirements of National Historic Preservation Act, as amended, have been met. All archaeological artifacts found at TYAD or TYAD-controlled properties are U. S. Government property until a determination is made otherwise.

7. Demolition Notification If a project involves the demolition of any load-bearing structural members, whether or not asbestos is present, 25 days prior to the demolition, the Commonwealth of Pennsylvania Asbestos Abatement and Demolition/Renovation Notification Form 2700-FM-BAQ0021 must be submitted to EB as specified in the Unified Facilities Guide Specification 02 82 13.00 10. The contractor may obtain a copy of the form from the EB.

8. Drinking Water The contractor must not perform any work on the TYAD potable water system prior to obtaining approval from the EB and the Installation Planning and Maintenance Division certified operator through the COR. If a permit is required due to construction or proposed chemical feed changes, it will be the responsibility of the contractor to obtain all permits associated with the project.

Permit applications will first be reviewed and approved by the Environmental Branch before being submitted to regulatory authorities. Any piping or additions added to the TYAD water system must be disinfected following American Water Works Association circular C651-14 "Disinfecting Water Mains." Construction will be kept outside of drinking water wellhead protection zones when feasible.

All new buildings and remodeled buildings will be equipped with a water meter that can easily be read from the exterior of the building.

9. Endangered Species The contractor is responsible for meeting requirements of the Endangered Species Act of 1973. The contractor must not disturb any endangered species, their habitat or offspring during the implementation of this contract.

10. Emergency/Spills All emergencies and spills must be reported to the TYAD Fire Department by calling 911 from a TYAD phone or (570) 615-7300. If a 911 call is placed on a cell phone, the call will go to the Monroe County Emergency Office. Notify the Monroe County Emergency Office that you are at TYAD and the call will be forwarded to TYADs Fire Department. The contractor must ensure all personnel working on site are trained in the proper procedure according to 29 CFR 1910.120 (if applicable) to initiate a spill response to handle the hazardous substances they are working with. The contractor will take the necessary actions to prevent and contain spills of hazardous materials.

11. Energy Efficiency The Energy Policy Act of 2005 section 109 and the Energy Independence and Security Act of 2007 require all new construction at federal facilities to be 30% better than ASHRAE 90.1.

Energy Policy Act of 2005 section 104 and the Energy Independence and Security Act of 2007 require all new equipment to be Energy Star qualified when available. This is applicable to heating, ventilation and air conditioning equipment, plumbing, building materials, lighting, commercial food service equipment and appliances.

12. Environmental Automation and Control Systems The contractor will not alter, modify, remove or tamper with any environmental automation or control system unless previous arrangement have been made with EB. This includes sensors, programmable logic controllers, equipment housing, power supplies, meters or other hardware/sensor technology.

13. Erosion and Sedimentation Control The contractor shall protect streams, lakes and wetlands from sediment discharges caused by the contractor's activities. The contractor shall also provide (where applicable) an erosion and sedimentation control plan in compliance with state and local laws and regulations, to the COR for approval prior to executing any soil-disturbing activities. The contractor must submit a National Pollutant Discharge Elimination System Permit to the Pennsylvania Department of Environmental Protection (PADEP) prior to any construction activity that encompasses more than one acre. All permits must be reviewed and approved by the EB prior to being sent to any regulatory authority. The contractor shall not disturb any wetlands. Contractor will remove all silt fencing and other temporary control measures once the site is stabilized. Contractor will remove all spoils from TYAD unless a previously approved disposal site has been established.

The contract COR will be responsible for management and control of the spoils disposal site.

14. Fluorescent and Mercury-Bearing Lamps

The contractor is to collect, containerize, manage and recycle fluorescent and mercury-bearing lamps in accordance with 40 CFR 273, Standards for Universal Waste Management. A copy of the manifest/Bill of Lading must be given to the EB through the COR five days in advance of shipment by the contractor so that it can be reviewed for accuracy and completeness. The contractor must install low mercury bulbs when available.

15. Hazardous Materials Stored and Labeled The contractor must ensure all hazardous materials (HM) at the work site are properly stored and labeled. The contractor must not leave any HM behind at the completion of the job for any reason. HM must not be stored outside without adequate secondary containment and shelter.

16. Hazardous Waste The contractor must ensure that all hazardous wastes (HW) at the work site are properly stored and labeled in a pre-approved location designated by the EB. The contractor must provide copies of any shipping documents for HW/Universal Waste/Toxic Substances Control Act waste. If the TYAD EPA number is being used for shipping purposes, only EB is authorized to sign a manifest and the manifest (or copy) must be supplied prior to the day of shipment for review.

The EB will keep originals. If HW or waste requiring special handling (e.g., asbestos) is being turned over to the government for disposal, the contactor must notify the EB through the COR when the waste is ready to be moved.

17. ISO 14001

TYAD is an ISO 14001 certified facility. All contractor and subcontractor employees on site must comply with TYAD Regulation 200-5, “Environmental Management System (EMS).” The contractor may obtain these regulations through the project COR.

18. Limit of Disturbance The contractor must confine the limit of disturbance of the project to the smallest area possible.

19. Mercury-Bearing Equipment The contractor must not install any equipment, switches, or devices (including thermostats) that contain mercury or lead.

20. Safety Data Sheets (SDSs) The contractor must submit SDSs for all hazardous materials proposed for use, including paints, solvents, adhesives, etc., to the EB through the COR five working days prior to material being brought on post. The contractor must keep a copy of all SDSs required for the project at the jobsite.

21. Migratory Bird Protection The contractor is responsible for meeting requirements of the Migratory Bird Treaty Act of 1918 (as amended). The contractor must not disturb any migratory bird, their nesting area or offspring during the implementation of this contract.

22. National Pollutant Discharge Elimination System (NPDES) Permits The contractor must not perform any work on existing NPDES structures or treatment units unless previously approved in writing by the Installation Planning and Maintenance Division certified operators and the Environmental Branch. This includes work within the sewage treatment plant, sewage lift stations, sewage conveyance pipes, Industrial Operations Facility pretreatment plant, and storm water sewer systems. If a permit is required, it will be the responsibility of the contractor to obtain all permits prior to work being performed. All permit application packages must first be reviewed by the Environmental Branch prior to being sent to any regulatory authority.

23. Net Zero Water

The contractor will minimize the use of potable water during the construction project. Water used during the construction project will be monitored and measured using portable water meters if possible.

Installed restroom equipment will consist of high-efficiency fixtures that use reduced volumes of water.

Employ strategies that in aggregate use 20% less water than the water use baseline calculated for the building after meeting the Energy Policy Act of 1992 fixture performance requirements. Automatic hands-free flushometers will not be used. Water-free urinals will not be used. Flushometers will be the piston variety that fail in the closed position.

New building construction and renovations will include installation of a water meter that is capable of being read from the outside of the building.

24. Noise The contractor must not allow the noise level to exceed 65 decibels at any point outside TYAD property. If noise levels exceed 65 decibels, a plan must be prepared by the contractor to mitigate the noise levels and submit to the EB for approval through the COR. The contractor will monitor the fence line to confirm this limit.

25. Ozone Depleting Substances (ODS) The contractor must be responsible for ensuring that all personnel who perform maintenance and repair activities on refrigeration equipment have been trained and certified by an EPA-approved Section 608 program. The contractor must not use Class I or Class II ODS or install equipment that contains Class I or II ODS.

26. Paints The contractor must not use paints containing zinc chromate or strontium chromate pigments and paints containing lead in excess of 0.06 percent by weight of the total nonvolatile content (calculated as lead metal).

27. Pest Management At no time during the execution of this contract must the contractor provide a food source or harborage for any pests. The contractor must coordinate through the COR to the EB prior to application any pesticide usage. Pesticides are required to be approved by the EB. The contractor must report all usage of pesticides through the COR to the EB. After completion of the contract, the contractor must ensure there is no passage for pests to enter facilities or structures related to work performed by the contractor.

28. Polychlorinated Biphenyls (PCBs) The contractor must not bring items containing PCBs onto TYAD. Light ballasts that are clearly marked "Contains no PCBs," or that are marked with a manufacture date after 1978 must be disposed of by the contractor as construction demolition debris. Any light ballast that is not marked as containing no PCBs that has a manufacture date prior to 1978, or that cannot be determined whether it contains PCBs, must be disposed of by the contractor at an approved and licensed facility for PCBs. The contractor must submit a shipping manifest and certificate of disposal of the PCB-containing items to the EB through the

COR.

29. Recycling The contractor must comply with TYADs general recycling plan for recyclable materials such as aluminum, steel, cardboard, paper, plastic and wood. The contractor should contact the EB for additional information on the recycling of materials through the COR. The COR will coordinate with EB to have the contractor recycle metals, cardboard, etc., through TYADs recycling program. All Construction and Demolition (C&D) material transferred from a construction project into the TYAD recycling program must be segregated and material type and weights submitted to the project COR for consolidation.