Draft PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Cargo Door, Fire Door, and Dock Equipment Maintenance

PART 1

GENERAL INFORMATION

1. GENERAL: This is a firm fixed-price non-personal services contract to provide Cargo Door, Fire

Door, and Dock Equipment Maintenance. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Cargo Door, Fire Door, and Dock Equipment Maintenance as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Objectives: Ensure all cargo doors, roll up security grills, fire doors, dock levelers, truck restraints, dock bumpers, and loading dock shelters throughout Tobyhanna Army Depot (TYAD) remain safe and operational.

1.3. Scope: All tasks outlined in this PWS shall be performed by a qualified person with knowledge and understanding of the operating components of each equipment type listed throughout this document.

1.3.1. Contractor shall perform preventative maintenance and repairs on all cargo doors and rollup security grills throughout Tobyhanna Army Depot on an “as needed” basis. There are approximately 450 cargo doors and 35 security curtains on TYAD.

1.3.2. Contractor shall perform annual preventative maintenance, inspection, testing, and repairs of all fire doors (horizontal sliding and roll up) in accordance with the most current NFPA 80 Standard. There are 82 rollup fire doors and 137 horizontally sliding fire doors.

1.3.3. Contractor shall perform preventative maintenance and repairs on one “Erect-A-Tube” Electric Bi-fold Hangar Door

1.3.4. Contractor shall perform repairs as needed and preventative maintenance and inspection for all dock equipment at a minimum of once every 180 days. There are currently 22 dock levelers, 19 truck restraints, 31 dock shelters and 53 loading docks with dock bumpers.

Quantities of equipment listed in this PWS can change any time throughout the period of performance resulting in a change in cost to the government.

1.4. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and Two (2) 12-month option years. The Period of Performance reads as follows:

Base Year Option Year I Option Year II

1.5. General Information

1.5.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As an evaluation factor, the QCP is to be delivered with the contractor’s proposal for evaluation. Copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when any changes are made after contract execution. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.5.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3. Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700 and 1530, Monday thru Friday unless stated otherwise except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed-price contracts, the contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5. Place of Performance: The work to be performed under this contract will be performed in various buildings throughout Tobyhanna Army Depot.

1.5.6. Type of Contract: This contract will be a hybrid contract and will contain a Firm-Fixed Price (FFP) Contract Line Item Number (CLIN) for the inspecting, testing, preventative maintenance, survey and inventory of the equipment and a Time and Material (T&M) CLIN for remedial repairs.

1.5.6. Security Requirements: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.6.1. Depot Access: A background check and approval from TYAD Security Operations

Branch is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, Request Access to Tobyhanna Army Depot, to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures” below.

Submit the completed 648-C Forms to COR or POC

1.5.7. Special Qualifications: All Security training certificates shall be provided to the Contracting Officer’s Representative (COR)/Point of Contact (POC) and the Contract Specialist/Purchasing Agent.

1.5.7.1. Antiterrorism (AT) Level 1 Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil for CAC holders. Non-CAC holders may go to http://jko.jten.mil/courses/atl1/launch.html for their training. Upon request, the contractor will be provided one copy of the AT level I training slides for use with employees who may not have computer access. TYAD will not be responsible for printing copies of slides for training purposes. TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

1.5.7.2. iWATCH Army Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The iWATCH training is available at the following website: https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army –“See Something, Say Something”. Additional guidance and support can be provided by the TYAD Antiterrorism Officer (ATO) at the contractor’s request. The contractor shall notify the COR/POC within 10 calendar days of the completed training for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized.

https://jkodirect.jten.mil/ http://jko.jten.mil/courses/atl1/launch.html https://myarmyonesource.com/

Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

1.5.7.3. Operations Security (OPSEC) Training: Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training prior to the contract report date and for any additional or new contractor employees, who start after that period. All contractor employees must also complete annual OPSEC awareness training. The training is available at the following website:

http://cdsetrain.dtic.mil/opsec/index.htm. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. The contractor will be provided a copy of the OPSEC training slides for use with employees who may not have computer access. TYAD will not be responsible for printing copies of slides for training purposes. TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

1.5.7.4. Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Security Branch. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.5.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.9. Contracting Officer Representative (COR): The (COR) will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.10. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.11. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide criminal history background checks for all contract personnel prior to entering the installation

3.2. Facilities: The Government will provide access to facilities as needed to complete contract requirements.

3.3. Utilities: The Government will provide water and electricity. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.4. The following GFP clauses are incorporated into this requirement:

FAR clauses:

52.245-1, Government Property 52.245-9, Use and Charges

DFARS clauses:

252.211-7003, Item Unique Identification and Valuation 252.211-7007, Reporting of Government-Furnished Property 252.242-7005, Contractor Business Systems 252.245-7001, Tagging, Labeling, and Marking of Government-Furnished Property 252.245-7002, Reporting Loss of Government Property 252.245-7003, Contractor Property Management System Administration 252.245-7004, Reporting, Reutilization and Disposal

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall furnish all materials necessary to meet the requirements under this PWS. This includes but is not limited to oils, greases, cleaners, paints, and parts needed to maintain and repair all cargo doors, security grills, fire doors, and dock equipment according to the manufacturer’s recommendation.

4.3. Equipment: The contractor shall furnish equipment necessary to meet the requirement under this

PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. DESCRIPTION OF WORK: The Contractor agrees to furnish all supervision, labor, equipment & material in performing all operations in connection with, but not limited to, the annual Preventative Maintenance (PM) service, remedial and emergency repairs on all overhead doors and all connecting hardware Depot Wide.

5.2. PREVENTATIVE MAINTENANCE (PM):

5.2.1 The contractor shall inspect and adjust all equipment as needed to keep doors operating properly and safely.

5.2.2 As a minimum, it is agreed that "Service to keep in proper operating condition" includes (but not limited to) the following:

5.2.3. DOORS:

a. Check cables

b. Check springs adjust tension

c. Lubricate Rollers & Bearings

d. Check Lock

e. Check & adjust lock spacing

f. Check rollers

g. Check hinges

h. Check all bolts, lags & hangers

i. Check condition of tracks

j. Frame and all connecting hardware

5.2.4. OPERATORS:

a. Check belt

b. Check oil, fill gear box

c. Check/Adjust chain

d. Check/Adjust clutch

e. Check/Adjust brake.

f. Lubricate trolley

g. Check/test pneumatic safety

h. Check/test push buttons

i. Check relays

5.2.5 RECORDS AND INVENTORY:

5.2.5.1 INVENTORY LOCATIONS:

Attached is a compiled list of door and dock equipment locations (Atch 4). This is an approximate list which is subject to change and will serve as a base line for estimates as well as PM tracking and logs. The Contractor will be required to survey and inventory the equipment with COR within one month from contract award prior to any PM or remedial repairs. The COR will adjust the master listing accordingly to reflect exact amount. The corrected list will then serve as means of tracking and inventory for the base plus any option years exercised as well as moving forward for future contracts.

5.2.5.2. DOOR RECORDS:

The Contractor will provide a detailed service log/spreadsheet monthly in form of an electronic file to include, service performed, number of doors, location of doors, parts ordered or replaced, condition rating of doors, door type, door subtype, opening method, motorized, remote controlled access, motor size, push button or any other technical information required by the COR or Contracting Officer.

5.2.5.3. DOCK EQUIPMENT RECORDS:

The Contractor will provide a detailed service log/spreadsheet monthly in form of an electronic file to include, service performed, location of equipment, parts ordered or replaced, condition rating of equipment, type, subtype, and any other technical information required by the COR or Contracting Officer.

5.3. SERVICE CALLS FOR REPAIR: Contractor must respond to all non-emergency service calls within 24 hours of service request unless written authorization to respond after 24 hours is given by the

COR.

5.3.1. Contractor must provide a monthly report on the condition of the equipment, recommended repairs, cost estimate, and timeline for repairs to be completed. This report must be approved, in writing, by the contract COR or contracting officer prior to any repairs being made to equipment.

5.4. EMERGENCY SERVICE CALLS: Contractor shall respond within 4 hours of an emergency service call.

5.4.1. An emergency shall be identified as a threat to employee safety or installation security.

5.5. CARGO DOOR AND ROLLUP SECURITY CURTAIN (DAY GATES): There are approximately 497 cargo doors and 35 Security Curtains (Day Gates). Contractor will perform preventative maintenance on these items on an as needed basis which will be determined by the COR based on the frequency of use for each door.

5.5.1. There is a combination of Rollup Steel Cargo Doors and Overhead Cargo Doors at TYAD. Thirty five (35) of these doors are security curtains (Day Gates) that are mainly used throughout the summer months.

5.3.1.2Included in these 497 cargo doors are 15 Hormann Steel Ranger high speed rollup doors and two Hormann Speed Master 1600L high speed fabric rollup doors. These 15 high speed doors were all installed in calendar year 2018.

5.5.2. The contractor shall provide COR a written report on the conditions and recommendations for all equipment at the completion of the scheduled service.

5.5.3. If extra work is required the contractor shall provide to COR a written proposal with the costs for repairs including material and length of time required to make repairs.

5.5.4. COSTS - The Pricing Volume will be evaluated IAW the SF 1449 and this PWS. The Offeror shall complete the spreadsheet found in Atch 3 - Offeror’s Proposed Pricing Worksheet. Pricing not submitted utilizing Atch 3 –Offeror’s Proposed Pricing Worksheet, may not be considered.

5.6. ERECT-A-TUBE Electric Bi-Fold Hangar Door Preventative Maintenance: There is currently one (1) of these hangar doors that measures 44 feet wide and 14 feet high on TYAD. Contractor shall perform preventative maintenance and inspection of this door once every six (6) months.

5.6.1. The contractor shall provide COR a written report on the conditions and recommendations for all equipment at the completion of the scheduled service.

5.6.2. If extra work is required the contractor shall provide to COR a written proposal with the costs for repairs including labor hour’s material and length of time required to make repairs.

5.6.3. COSTS - The Pricing Volume will be evaluated IAW the SF 1449 and this PWS. The Offeror shall complete the spreadsheet found in Atch 3 - Offeror’s

5.7. Fire Door Preventative Maintenance and Testing: There are 82 Rollup Fire Doors and 137 Sliding Fire Doors on TYAD.

5.7.1. Contractor shall perform annual preventative maintenance, inspection, testing, and repairs of all fire doors (horizontal sliding and roll up) in accordance with the most current NFPA 80 Standard.

5.7.2. The contractor shall provide COR a written report on the conditions and recommendations for all equipment at the completion of the scheduled service.

5.7.3. If extra work is required the contractor shall provide to COR a written proposal with the costs for repairs including labor hour’s material and length of time required to make repairs.

5.7.4. COST - The Pricing Volume will be evaluated IAW the SF 1449 and this PWS. The Offeror shall complete the spreadsheet found in Atch 3 - Offeror’s

5.8. Dock Equipment: There are 19 Dock Locks (Truck Restraints), 22 Dock Levelers, 53 sets of Dock Bumpers and 31 Dock Shelters throughout TYAD.

5.8.1. Contractor shall inspect and perform preventative maintenance and inspection on all dock equipment once every 180 days.

5.8.2. The contractor shall provide COR a written report on the conditions and recommendations for all equipment at the completion of the scheduled service.

5.8.3. If extra work is required the contractor shall provide to COR a written proposal with the costs for repairs including labor hour’s material and length of time required to make repairs.

5.8.4. COSTS - The Pricing Volume will be evaluated IAW the SF 1449 and this PWS. The Offeror shall complete the spreadsheet found in Atch 3 - Offeror’s

5.9. All services shall be scheduled through the COR who, in turn, will be coordinated with the supervisor to avoid interference with normal operation before work begins.

5.10. The contractor shall invoice after each scheduled maintenance unless stated otherwise in writing with the COR.

5.11. COR for this contract will be will be provided at time of contract award.

5.12. At no time during the execution of this PWS is the contractor allowed to drill, cut, or penetrate any door unless they receive prior approval from COR or his technical expert that they are not asbestos containing doors. All doors are considered asbestos containing until determined otherwise.

5.11 CONTRACTOR MANAGEMENT REPORTING REQUIREMENTS (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

5.12. INVOICING/WIDE AREA WORKFLOW (WAWF):

Invoicing must be IAW DFARS 252.232-7006, Tobyhanna COR to be provided at time of award.

5.13. TAX EXEMPTION CERTIFICATION - CONTRACTING OFFICER'S INSTRUCTION:

In accordance with the supremacy clause of the United States Constitution, Federal Acquisition Regulations and Pennsylvania State Law, Tobyhanna Army Depot, as an instrumentality of the United States Government, is generally immune from taxation by State and local jurisdictions. In lieu of an exemption certificate, and as provided for in paragraph 1.b. of Pennsylvania Sales and

Use Tax Regulation Number 200, it is suggested that you retain a copy of this purchase order and this notice as documentary evidence that Tobyhanna Army Depot is immune from State and local taxation. If your state is other than Pennsylvania and requires certification other than this form, or should you have questions concerning the parameters of immunity from taxation, contact the person identified as the contract administrator in the contract.

5.14. INSURANCE REQUIREMENTS:

The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

(a) WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY. Contractors are required to comply with applicable Federal and State Worker's Compensation and Occupational Disease Statutes. If the Employer's liability section of the insurance policy, except then contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in states with exclusive or monopolistic funds that do not permit Worker's Compensation to be written by private carriers.

(b) GENERAL LIABILITY. Bodily Injury Liability Insurance Coverage written on the comprehensive form of policy of at least $500,000 per occurrence shall be required. Property Damage Liability Insurance is not normally required.

(c) AUTOMOBILE LIABILITY. Automobile Liability Insurance written on the comprehensive form of policy is required. The policy shall provide for Bodily Injury and Property Damage Liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for Bodily Injury and $20,000 per occurrence for Property Damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

5.15. TOBYHANNA ARMY DEPOT ON-SITE CONTRACTOR WORKFORCE AND VISITOR

RESTRICTIONS:

1. NON-RESIDENT/NON-IMMIGRANT ALIENS

a. All non-resident/non-immigrant aliens must have approval prior to being permitted access to Tobyhanna Army Depot (TYAD). Such approval must be obtained by requesting access through the following: apply at the alien-resident’s embassy; proceed to the U.S. Embassy; proceed to the Department of the Army;

proceed to Army Materiel Command; proceed to U.S. Communications-Electronics Command; proceed to

TYAD.

b. All non-resident/non-immigrant aliens granted access to TYAD are required to be escorted by Government personnel. One Government escort can accommodate a maximum of two non-resident/non-immigrant aliens.

c. Due to limited availability of Government personnel, contractors shall not be permitted to employ non-resident/non-immigrant aliens as part of the contractor’s on-site workforce. Limited exceptions to this restriction may be considered on a case-by-case basis. Such exceptions shall only be considered where a specialized skill or trade is not otherwise available, and even under such circumstances would only be considered for very limited duration, e.g., a few hours/days. However, even if limited exception is considered, access may still be denied. Contractors whose personnel are either denied entry to TYAD or permitted limited entry to TYAD due to the security requirements pertaining to non-resident aliens/non-immigrants are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government. Any contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or other contractual remedies as appropriate.

d. Due to limited availability of Government personnel, visitors requiring escort may not be permitted access, or access may be limited to a certain time and duration.

2. FOR THE PURPOSE OF FORMAL ESCORTED SITE VISITS

Resident aliens (immigrants) in possession of a valid Form I-551, Alien Registration Receipt Card (“Green Card”), are not required to obtain approval as set forth in paragraph 1.a. above (but see paragraph 5, below). Such individuals must have proper identification in addition to a valid form I-551 in their physical possession at all times while at TYAD. Individuals lacking proper identification and valid form I-555 will be denied access to TYAD.

3. SECURITY SEARCHES, IN-PROCESSING, AND SECURITY SCREENING

All persons seeking entrance to TYAD must submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All visitors and contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD Security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied.

Any Contractors who will be working on site, company representatives who will be visiting periodically, and any companies or contractors requesting or requiring TYAD badges for other business reasons must submit a completed TYAD form 648-C to their contract or depot point of contact. The completed form must be submitted at least five (5) workdays in advance of on-site performance for each employee intended for onsite performance or five (5) workdays in advance of visits or other business at the depot. Any contractor employee (s) already on site who have not been screened, will be subject to security screening.

This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on site who fail screening will not be permitted further access to TYAD.

4. SUBMISSION OF BIDS OR PROPOSALS

Bidders/offerors who hand carry bids or quotes do so at their own risk. Bidders/offerors are solely responsible for the timely submission of bids /proposals/quotations, any delays security measures notwithstanding.

5. CONTRACTOR ON-SITE WORKFORCE – ADDITIONAL SECURITY REQUIREMENTS

A. This section is in addition to the requirements above regarding non-resident aliens (non-immigrants) for on-site performance. Prior to the commencement of performance under the contract and within seven (7) workdays of contract award, the Contractor shall submit to the Chief, Security Division, Tobyhanna Army Depot, a roster of all contractor personnel, inclusive of on-site supervisory or managerial personnel and sub-contractor personnel, that the Contractor anticipates will be performing work on-site. The roster shall indicate which individuals are U.S. citizens and which are resident aliens (immigrants). The following documentation shall accompany the roster for each individual named on the roster as a resident alien (immigrant):

a) A copy of a verifiable form of identification, such as a driver’s license or a passport; and

b) A copy of a valid Department of Justice Immigration and Naturalization Service Form I-551, Alien Registration Receipt Card (“Green Card”).

Contractors who fail to identify any and all resident aliens (immigrants) who will be used for on-site performance and who will seek access to Tobyhanna Army Depot as a worker for or through the contractor, inclusive of managerial and subcontractor personnel, may be subject to civil and criminal penalties and sanctions as well as contract remedies.

B. Within five (5) workdays of the submission of the roster, documentation, and TYAD form 648-C, the Government will have completed the security check and the Contractor shall be notified whether all listed personnel will be permitted to work on-site. However, actual access to Tobyhanna Army Depot by the roster personnel will remain contingent upon such resident alien (immigrant) individuals presenting two (2) forms of identification as they process into the Depot through the Security building: a valid Form I-551, Alien Registration Receipt Card (“Green Card”) in addition to at least one other verifiable form of identification.

C. The roster that the Contractor submits is amendable. However, up to five (5) workdays will be required to perform a security check on any personnel added to the roster. The Contractor is urged to include contingency or “back-up” personnel in the original roster in order to avoid delays due to roster amendment.

D. Contractors whose personnel are denied entry to TYAD due to the security requirements are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government. Any contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or be subject to other contractual remedies as appropriate.

PART 6

APPLICABLE PUBLICATIONS

2. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

2.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures in addition to the following environmental and safety specifications listed below.

ENVIRONMENTAL PROTECTION REQUIREMENTS: In addition to the following conditions, the contractor shall provide and maintain, during the life of the contract environmental protection. Plan for and provide environmental protective measures during normal construction practice. Plan for and provide environmental protective measures required to correct conditions that develop during the construction of permanent or temporary environmental features associated with the project. Comply with all Federal, State of Pennsylvania, and local environmental regulations pertaining to the environment, including but not limited to, hazardous waste, storm-water discharge, erosion control, water, air, soil, and noise pollution.

Standard Specifications for Projects Under the National Environmental Policy Act in Accordance with 32 CFR 651 Proponent ELTY-ISR-E

****Spill Response Procedures 1-2-3****

1. Stop work

2. Call 911

3. Evacuate Area

*********Damaged Asbestos?********* Call Environmental Branch (EB) at 615-7098

*******Environmental Questions?******

Call EB 615-7098

1. Air Pollution Control The contractor must control fugitive emissions, including dust, during the course of their contract.

The contractor must obtain approval from the Environmental Branch (EB) prior to exhausting equipment to the outside. The contractor must not allow any pollutant or particulate matter to be released to the atmosphere at levels that are visible from outside of Tobyhanna Army Depot (TYAD). The contractor must not perform work that will release pollutants or particulate matter to the atmosphere when the wind speed exceeds ten miles per hour and will result in adverse effects to the surrounding areas. TYAD will monitor the wind speed; it is the contractor’s responsibility to obtain wind speed information through the Contracting Officer Representative (COR).

2. Asbestos

The contractor must ensure that all materials used in the performance of this contract are asbestos-free.

Unless specified in the contract, the contractor must not disturb any existing Asbestos- Containing Material (ACM) in the performance of this contract. If ACM, or suspect ACM might be disturbed in performance of this contract, the contractor must avoid coming in contact with the material and immediately notify the COR and the Contract Administrator in writing. The COR must coordinate with EB to have the material tested to determine if there is ACM. If the material is determined to be ACM and the contractor cannot avoid disturbing the material, the COR will notify the Contracting Officer. The Contracting Officer will direct a change pursuant to the contract clauses entitled “Changes” and “Differing Site Conditions.” If ACM, or suspect ACM has been disturbed, the contractor must immediately notify the COR and call the EB. The contractor will shut down and not move any equipment or supplies near the damaged ACM. The contractor will evacuate all non-contaminated contractor personnel from the immediate vicinity.

Any contractor personnel thought to be contaminated with asbestos must remain in the area until the EB responds. If the damaged material is determined to be ACM and there is potential for further damage, the Contracting Officer will direct a change pursuant to the clauses of the contract clauses entitled “Changes” and “Differing Site Conditions.”

Asbestos abatement required under the contract as originally awarded must be in accordance with United Facilities Guide Specification 02 83 14 00 10 and as otherwise required in the contract. Asbestos abatement not required under the contract as originally awarded, can be incorporated into the existing contract via contract modification, or by the Government taking responsibility for the asbestos abatement. The method of acquiring the abatement is at the discretion of the Government. The contractor must have an asbestos abatement work plan that has been approved by EB prior to beginning any asbestos abatement work.

3. Backflow The contractor shall have a backflow prevention device installed on all contractor equipment that is connected to Tobyhanna Army Depot’s (TYAD) water distribution system. The contractor shall have a water meter installed to monitor water consumption during all phases of the contract.

Water use will be reported monthly to the Environmental Branch.

4. Burning The contractor must not burn refuse and debris anywhere on TYAD.

5. Buy Recycled-Content Materials The Contractor must comply with Resource Conservation and Recovery Act (RCRA) Section 6002 (42 U.S.C. 6962, Federal Procurement) in the acquisition of materials with recycled content to meet the standards of Executive Order 13693, Planning for Federal Sustainability in the Next Decade; March 19, 2015. Specific designated items in this contract for which recycled content standards have been established have been set forth in the specification (e.g., insulation, roofing materials, carpet, carpet pad, paint, floor tiles, shower, and restroom dividers). Recovered Material Certification: As required by the RCRA, the contractor must certify that the percentage of recovered materials to be used in the performance of the contract will be at least the amount required by the applicable contract specifications (see Federal Acquisition Regulation (FAR) Provision 52.223-4, Recovered Material Certification). Prior to application for final payment, the contractor must provide a report in accordance with FAR Clause 52.223-9, Estimate of Percentage of Recovered Material Content for Environmental Protection Agency (EPA) Designated Items, to the Contracting Office. Compliance with this program does not relieve the contractor from meeting all other specification requirements.

6. Cultural Resources The contractor must not adversely affect any property listed on the National Register of Historic Places (NRHP) or properties eligible for inclusion on the NRHP without consultation and approval from the EB through the COR. If there is a discovery of any historic properties, including archeological sites and graveyards, work will cease immediately until requirements of National Historic Preservation Act, as amended, have been met. All archaeological artifacts found at TYAD or TYAD-controlled properties are U. S. Government property until a determination is made otherwise.

7. Demolition Notification If a project involves the demolition of any load-bearing structural members, whether or not asbestos is present, 25 days prior to the demolition, the Commonwealth of Pennsylvania Asbestos Abatement and Demolition/Renovation Notification Form 2700-FM-BAQ0021 must be submitted to EB as specified in the Unified Facilities Guide Specification 02 82 13.00 10. The contractor may obtain a copy of the form from the EB.

8. Drinking Water The contractor must not perform any work on the TYAD potable water system prior to obtaining approval from the EB and the…