Statement_of_Work_Electronics_Equipment_Shelter.docx

STATEMENT OF WORK

This Statement of Work (SOW) and the documents referenced herein define the requirements to procure, manufacture, and deliver an Electronics Equipment Shelter.

The funding for efforts identified in this SOW shall be delivered as a firm-fixed-priced contract.

PROGRAM OBJECTIVES

The specific objective of this SOW is to provide the necessary supplies to assist the Government in the following areas:

1. Design Electronics Equipment Shelter per Section 3 and Appendix A of this SOW.

2. Deliver As-Built Drawings of Electronics Equipment Shelter to TYAD to include Bill of Material, recommended installation procedures, and foundation parameters.

3. Manufacture an Electronics Equipment Shelter IAW with As-Built Drawings.

4. Deliver Electronics Equipment Shelter to TYAD.

To meet the stated objectives, the Contractor shall provide the goods and services specified in Section 3 and Appendix A of this SOW.

Description of Supplies Tobyhanna Army Depot (TYAD) requires an Electronics Equipment Shelter (EES) measuring 10 FT Long X 20FT Wide X 9 FT High for operational use and environmentally controlled storage of electronic components. The EES is required to support a radar mission in which the chosen location for the radar’s antenna does not have a pre-existing structure close enough to feasibly install and operate the radar equipment/components. The EES will provide a structurally sound, environmentally rugged, and atmosphere controlled environment for the equipment to be contained within.

Definition of Terms and Phrases The following terms and phrases are used throughout this SOW:

The word “shall” is a verifiable requirement for the Contractor The word “will” is used as a statement of fact, not subject to verification.

The word “may” is used to express an optional requirement.

The word “Government” refers to Tobyhanna Army Depot (TYAD) The word “Contractor” refers to any potential offerors to this solicitation.

Applicable Documents The following documents shown form a part of this SOW to the extent specified herein. In the event of conflict between the documents referenced herein and the contents of this SOW, the SOW is considered the superseding document.

The following documents referenced in this SOW to the extent specified herein. In the event of conflict between the documents referenced herein and the contents of this SOW, the SOW is considered the superseding document.

The applicable Department of Defense (DoD) specifications and standards referenced in this SOW are accepted for use in this program. The Contractor has the right to use updated/replacement DoD specifications and standards for new or modified designs. For specifications and standards that are obsolete with no DoD replacement, the Contractor shall submit a contract letter to the Government with recommendations. The Government will review for approval.

Government Documents Military Standards (MIL-STD) and Specifications – Mandatory Compliance

These MIL-STDs and Specifications can be found online at the Acquisition Streamlining and Standardization Information System (ASSIST) website at http://quicksearch.dla.mil/ or at – Every Spec http://www.everyspec.com/.

Military Standards (MIL-STD) and Specifications – Guidance Only

Federal Standard (FED-STD) – Mandatory FED-STD-313D chg 1 Safety Data for Hazardous Material

Military Handbooks (MIL-HDBK) – Guidance Only

Other Government Reference Documents Unless otherwise stated, the following documents may be obtained from the Document Automation and Production Service, Building 4/D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, the World Wide Web at either http://www.documentservices.dla.mil/ or http://quicksearch.dla.mil/ or the USMC PO:

A1-48430D Communication Shelter, Drawing (Provided w/ solicitation)

REQUIREMENTS

The following paragraphs detail the requirements and/or tasks of this effort for the Contractor to be procured by the Government.

The requirements in Appendix A and on drawing A1-48430D are the minimum requirements of the EES for this SOW. Should the Contractor have a pre-existing design or readily available EES that meets the minimum requirements but also includes additional features or sub-assemblies those additional features will considered but will not positively or negatively affect the acceptance of the Contractor’s proposal/bid to this SOW. Basis of award for this SOW is ability of the Contractor to meet the minimum technical requirements contained herein and delivery schedule set forth in the solicitation.

The Contractor shall provide an initial/preliminary design drawing to the Government with their initial bid/proposal for review. The initial/preliminary design drawing should shows to as much extend as possible how the Contractor intends to meet the minimum technical requirements. It’s is highly recommended the Contractor make note of any minimum technical requirements that cannot be achieved or alternate solutions with their design. Upon award the Contractor shall provide construction drawings to the Government for base Civil Engineering/ Dept. of Public Works records. It is preferred, but not required, that the drawings/design to have been stamped by Pennsylvania Licensed Professional Engineer (PE) or other authorized Pennsylvania State agencies.

Material Requirements The Contractor shall perform all tasks required and delineated in this Statement of Work (SOW) to procure, manufacture, integrate, test and deliver hardware & subassemblies per Appendix A.

The Contractor shall provide all materials, documentation, equipment, hard tooling, personnel, facilities and recommendations necessary to perform the tasks in this SOW and deliver the types and quantities of deliverables specified by the contract.

Acceptance criteria for the deliverables is specified in Section 4.

Material Delivery Schedule The Contractor shall maintain an accurate schedule of program events, which provide for the earliest and latest delivery dates for the subassemblies listed in Appendix A. This schedule shall be available upon request. Contractor format is acceptable. No formal data item delivery is required. Also see below Section 6, “Deliveries to Tobyhanna Army Depot- Contracting Officer’s Instructions,” for further delivery information.

Shipping and Packaging Requirements

Packaging The Contractor shall be responsible for packaging in accordance with MIL-STD-2073-1 for each assembly listed in Appendix A.

Preservation and Packaging Items scheduled for domestic shipment for immediate use shall be Preserved and Packaged (P&P) in accordance with the best commercial practices of ASTM D3951. Marking for shipment and storage shall be in accordance with MIL-STD-129P, change 4. Spare or repairable components, not declared to be Electrostatic Sensitive Devices (ESD), shall be P&P in accordance with the best commercial practices of ASTM D3951-10. Hazardous materials shall be P&P in accordance with the requirements of FAR 47 Code of Federal Regulations (CFR) and FED-STD-313D, change 1.

Shipping For each subassembly listed in Appendix A, the Contractor shall provide Free Onboard (FOB) domestic shipping to the destination point (FOB destination) specified by the Government. A Certificate of Conformance shall accompany each scheduled delivery to the Government.

Warranty The Contractor shall warrant the materials and resulting subassemblies identified in Appendix A meet their original performance specification requirements for a period of two years after delivery, per FAR 52.246-18 in the contract. The Contractor shall provide Free Onboard (FOB) shipping to the destination point (FOB destination) specified by the Government during the warranty period.

QUALITY ASSURANCE PROVISIONS

The Contractor shall follow internal quality procedures and standards to ensure product integrity and to satisfy contract or order requirements. The Contractor shall verify and validate the quality of the deliverables throughout all areas of contract performance including preparation, validation, packaging and shipping.

Inspection, Verification, and Testing Activities The Contractor shall perform standard manufacturing assembly, inspection and test activities, limited to the supplied equipment in Appendix A, in accordance with Contractor’s internal processes and procedures. The Defense Contract Management Agency (DCMA) shall be given the opportunity to perform quality inspections on the subassemblies listed in Appendix A prior to shipment.

Data Item Deliverables A Certificate of Conformance (COC) shall be provided to the Government, for information only, with parts delivered. The Contractor shall store all Factory Acceptance Test (FAT) data in their configuration management system and be made available to the Government for review upon request. No formal data item deliveries through Data Management are required for the services delineated in this SOW.

Electronics Equipment Shelter Procurement SOW

ACRONYMS AND ABBREVIATIONS

The following acronyms and abbreviations are used throughout this SOW:

C

D

E

F

I

O

P

R

S

T

DELIVERIES TO TOBYHANNA ARMY DEPOT (TYAD) - CONTRACTING OFFICER'S INSTRUCTIONS

DELIVERIES TO TOBYHANNA ARMY DEPOT (TYAD)

This applies to any contract with a ship to DoDAAC of W25G1V or SW310Z. Contractors must notify their shipper of the following:

Deliveries of W25G1V material going to Central Receiving, ASRS, 1C6, or SW310Z material going to Warehouse 7, Bay 5, will need to be scheduled utilizing the Carrier Appointment System (CAS). The carriers must register to use the website below prior to scheduling delivery. The registration process takes approx 2-3 weeks.

https://eta.sddc.army.mil/ETASSOPortal/default.aspx

Appointments can be scheduled 24 hours in advance up to two weeks in advance.

Contractors that use United Parcel Service (UPS) and FedEx Small Parcel carriers do not have to schedule their deliveries through CAS.

Shipping and receiving hours for Tobyhanna Army Depot Central Receiving are from 0730 to 1500, Monday thru Friday (except Federal Holidays). If additional information is needed regarding scheduling deliveries, you can contact John Hopkins (570) 615-6030.

Shipments being delivered by multi-axle vehicles must enter and exit via the TYAD Truck gate, located on Squire Street. Hours of operation for the Truck gate are Monday through Friday, 0730 until 1530. The Truck gate is closed on Federal Holidays and weekends. Shipments being delivered by standard sized vehicles not exceeding 10 feet in height can use the Main gate, but must obtain a visitors pass and vehicle pass from the Security Office, Building 20.

In either instance, the driver of the vehicle must be in possession of valid vehicle insurance, registration, driver's license with proper endorsement for the size vehicle they are driving, bill of lading/purchase order that shows the contractor/vendor company name, telephone number, point of contact, type of goods and where the delivery is being made at TYAD.

APPENDIX A – Electronics Equipment Shelter Requirements

1. GENERAL REQUIREMENTS

USAGE: UNMANNED SHELTER

STORIES: 1

WIND SPEED: 100 MPH, 3 SEC GUST

FLOOR LOAD: 200 PSF

ROOF LOAD: 70 PSF

FLOOR AREA: MINIMUM 200 SQ FT

NOMINAL DIMENSIONS: 10FT WIDE OD X 20FT LONG OD X 9FT HIGH ID

SEISMIC DESIGN: CAT D OR SIMILAR ACCEPTED

WIND EXPOSURE: CAT C OR SIMILAR ACCEPTED

1. MINIMUM CONSTRUCTION REQUIREMENTS

FLOOR CONSTRUCTION: 2X4 JOISTS, 16" ON CENTER; R-15 FIBERGLASS INSULATION

WALLS CONSTRUCTION: 2X4 JOISTS, 16" ON CENTER; R-15 FIBERGLASS INSULATION W/ R-7.5 RIGID INSULATION ROOF CONSTRUCTION: 2X12 JOISTS, 16" ON CENTER; R-30 FIBERGLASS INSULATION; CDX PLYWOOD

ROOF COATING: MINIMUM 45MIL MEMBRANE

SKID CONSTRUCTION: ASTM A572, GRADE 50 CARBON STEEL AND LIKE MATERIALS SKID FINISH RUST PREVENTATIVE PAINT

EXTERIOR: AGGREGATE PANELS

DOOR/ENTRY: STEEL DOOR W/STEEL FRAME, BALL BEARING HINGES W/ NON REMOVABLE PINS, DRIP CAP ABOVE DOOR FRAME, PASSAGE AND DEADBOLT, PREFERENCE IS FOR DOOR TO SWING OUTWARDS.

DOOR/ENTRY LOCATION: APPROX. WHERE SHOWN ON DRAWING A1-48430D. EXACT DOOR LOCATION IS NOT CRITICAL.

DOOR SIZE: MIMIMUM (4 FT WIDE X 7 FT HEIGHT).

ANCHORING REQS: ANCHOR PLATES AND HARDWARE TO BE PROVIDED WITH ASSEMBLY.

INSTALLTION AIDS: PREFERENCE IS FOR FORKLIFT POCKETS IN THE SKID HOWEVER ANY OSHA APPROVED LIFTING, HOISTING AND/OR RIGGING MECHANISM MAY BE APPLIED TO SHELTER.

2. MINIMUM ELECTRICAL REQUIREMENTS

DISTRIBUTION PANEL: (1 EA) 200A, 120/240V, SINGLE PHASE, 40 POSITION W/200A MAIN BREAKER; SURGE ARRESTOR REQ'D

CABLE ENTRY PORTS: NOT CRITICAL AND AT CONTRACTOR’S DISCRETION

INTERIOR RECEPTACLES: (8-10 EA) DUPLEX RECEPTACLES 20A. LOCATION OF RECEPTACLES INSIDE SHELTER NOT CRITICAL AND AT CONTRACTOR’S DISCRETION.

EXTERIOR RECEPTACLES: (1 EA) GFI RECEPTACLE 20A. W/WEATHERPROOF COVER. PREFERRED LOCATION BETWEEN ACUs WIRING: SOLID CONDUCTOR, THHM OR THWN COPPER, NO SMALLER THAN #12; LOW VOLTAGE WIRE MAY BE STRANDED WIRING MOUNTING: RACEWAY OR EMT (TRADE SIZE 16 (1/2")) CONDUIT; ANCHORED IN PLACE EVERY 4 FT

WIRE RUNS: CONTINUOUS

GROUNDING: GREEN GROUND CONDUCTORS RUN TO ALL BUILDINGS A/C POWERED DEVICES; CONDUIT NOT TO BE USED AS SOLE SOURCE OF GROUND INTERIOR LIGHTING: (MINIMUM 4EA, MAXIMUM 6EA), 4 FT LED OVERHEAD LIGHTING FIXTURES SPACED APPROPRIATELY, APPROX. (1500-2000 LUMENS) EXTERIOR LIGHTING: (1 EA) MOUNTED NEAR/ABOVE ENTRY DOOR, APPROX. (500-800 LUMENS)

1. ATMOSPHERE CONTROL UNIT REQUIREMENTS

ATMOSPHERE CONTROL UNIT (ACU): 3 TON AC, 5KW HEAT WITH ECONOMIZER PREFERRED.

ACU QUANTITY: 2 EACH

ACU CONTROLLER: LEAD/LAG, OPERATION FULLY OR PARTIALLY REDUNDANT

THERMOSTAT: (2 STAGE COOL & 2 STAGE HEAT), COOLING (65-95 DEGREE F), HEATING (50-80 DEGREE F).