A07_Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W25G1V-17-R-0025 24-Jul-2017

b. TELEPHONE NUMBER

570-615-9051

8. OFFER DUE DATE/LOCAL TIME

03:30 PM 23 Aug 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W25G1V9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KRISTI-JO M NOEL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1V7164009T

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG DIVISION E

KRISTI-JO M NOEL

KRISTI-JO.M.NOEL.CIV@MAIL.MIL

P: 570-615-9051 F: 570-615-6794

TOBYHANNA PA 18466-5100

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1V 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SEE BELOW FOR SEPARATE SHIPPING INSTRUCT

XXX

XXX PA 00000

TEL: FAX:

570-615-6794FAX:

TEL: 570-615-9051 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$20,500,000

NAICS:

561621

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF94

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W25G1V-17-R-0025

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Fire Alarm Systems - Base Year

FFP

Inspection, Testing and Preventative Maintenance of the Fire Alarm Systems

Period of Performance: October 1, 2017 to September 30, 2018

For this CLIN enter a Firm Fixed Price to provide Inspecting, Testing and Preventative Maintenance of the Fire Alarm Systems as described in the Performance Work Statement (PWS), excluding PWS Section 9 (Remedial Repairs). Do not include pricing for Remedial Repairs in this CLIN. Offeror shall also complete the attachment titled Attachment 5-Pricing Table for this CLIN.

Specific guidance for completion is contained in Attachment 5-Pricing Table.

Pricing for this CLIN shall be listed on the SF 1449 and in Attachment 5-Pricing Table.

FOB: Destination

NSN: AASSVC7164009T

MILSTRIP: W25G1V7164009T

PURCHASE REQUEST NUMBER: W25G1V7164009T

NET AMT

0002 Hours Fire Alarm Systems - Base Year

T&M Remedial Repairs as stated in the PWS Section 9.

Period of Performance: October 1, 2017 to September 30, 2018

For this CLIN offeror shall provide pricing for the fully burdened rate for each hour of labor utilized in performing remedial repairs IAW PWS Section 9. Do not include pricing for materials. Materials are reimbursed on a cost basis.

Offeror shall complete the attachment titled Attachment 5-Pricing Table for this CLIN. Specific guidance for completion is contained in Attachment 5-Pricing Table.

FOB: Destination

TOT ESTIMATED PRICE

CEILING PRICE

0003 1 Lot OPTION Fire Alarm Systems - Option Year 1

FFP

Inspection, Testing and Preventative Maintenance of the Fire Alarm Systems

Period of Performance: October 1, 2018 to September 30, 2019

For this CLIN enter a Firm Fixed Price to provide Inspecting, Testing and Preventative Maintenance of the Fire Alarm Systems as described in the Performance Work Statement (PWS), excluding PWS Section 9 (Remedial Repairs). Do not include pricing for Remedial Repairs in this CLIN. Offeror shall also complete the attachment titled Attachment 5-Pricing Table for this CLIN.

Specific guidance for completion is contained in Attachment 5-Pricing Table.

Pricing for this CLIN shall be listed on the SF 1449 and in Attachment 5-Pricing

0004 Hours OPTION Fire Alarm Systems - Option Year 1

T&M Remedial Repairs as stated in the PWS Section 9.

Period of Performance: October 1, 2018 to September 30, 2019

For this CLIN offeror shall provide pricing for the fully burdened rate for each hour of labor utilized in performing remedial repairs IAW PWS Section 9. Do not include pricing for materials. Materials are reimbursed on a cost basis.

Offeror shall complete the attachment titled Attachment 5-Pricing Table for this CLIN. Specific guidance for completion is contained in Attachment 5-Pricing

0005 1 Lot OPTION Fire Alarm Systems - Option Year 2

FFP

Inspection, Testing and Preventative Maintenance of the Fire Alarm Systems

Period of Performance: October 1, 2019 to September 30, 2020

For this CLIN enter a Firm Fixed Price to provide Inspecting, Testing and Preventative Maintenance of the Fire Alarm Systems as described in the Performance Work Statement (PWS), excluding PWS Section 9 (Remedial Repairs). Do not include pricing for Remedial Repairs in this CLIN. Offeror shall also complete the attachment titled Attachment 5-Pricing Table for this CLIN.

Specific guidance for completion is contained in Attachment 5-Pricing Table.

Pricing for this CLIN shall be listed on the SF 1449 and in Attachment 5-Pricing

0006 Hours OPTION Fire Alarm Systems - Option Year 2

T&M Remedial Repairs as stated in the PWS Section 9.

Period of Performance: October 1, 2019 to September 30, 2020

For this CLIN offeror shall provide pricing for the fully burdened rate for each hour of labor utilized in performing remedial repairs IAW PWS Section 9. Do not include pricing for materials. Materials are reimbursed on a cost basis.

Offeror shall complete the attachment titled Attachment 5-Pricing Table for this CLIN. Specific guidance for completion is contained in Attachment 5-Pricing

0007 Lot Contractor Manpower Report

FFP

This CLIN is applicable to all perfomance periods under the contract.

The Accounting for Contract Services/Contractor Manpower Reporting requirement has been added to the performance work statement, and contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. This CLIN is not separately priced, pricing should not be proposed.

ADDENDUM

1. This solicitation is being conducted in accordance with FAR Part 12, Acquisition of Commercial Items and FAR Part 13.5, Simplified Procedures for Certain Commercial Items and FAR 15, Contracting by Negotiation, as applicable.

2. This request for proposal is a 100% Small Business Set-Aside IAW FAR 19.5. Only proposals submitted by small business concerns will be accepted by the Government.

Any proposal submitted by a contractor that is not a small business will not be considered for award.

3. The contractor will provide trained and experienced service technicians with recent and relevant experience with the types of fire alarm systems located at Tobyhanna Army Depot in performance of the contract.

IAW FAR 37.107 and 41 USC Chapter 67, Service Contract Labor Standards provides for minimum wages and fringe benefits as well as other conditions of work under certain types of service contracts. Service Contract Labor Standards are applicable to this acquisition.

The Wage Determination currently in effect as of 13 July 2017 is WD 15-5797 (Rev. -2), posted 18 July 2017. See Attachment 4.

4. To receive an award, the contractor must have a current active registration in the System for Award Management (SAM), https://www.sam.gov and have no delinquent federal debt.

Prospective offerors must be found to be responsible in accordance with FAR 9.1. The Government may require the contractor to provide additional information to include financial information in determining the Contractor Responsible IAW FAR 9.1.

5. The minimum acceptance period for offer is sixty (60) days from the date specified in (Offer due date) on page 1 of the standard form (SF) 1449, including any extensions of the offer due date by solicitation amendment.

6. Complete pricing must be submitted for the entire Base Year and all option years in order for the proposal to be considered. Pricing shall contain a Firm-Fixed price for the inspecting, testing and preventative maintenance of the fire alarm systems and a Time & Materials (T&M) rate for the remedial repairs of the fire alarm systems. Reference FAR 52.216-31 for Time-and-Materials/Labor-Hour proposal requirements. Guidance is contained in each CLIN of the SF 1449 and Attachment 5-Pricing Table.

7. Options will be evaluated in accordance with FAR Clause 52.217-5, Evaluation of Options included in the solicitation.

8. Parties interested in responding to this solicitation shall complete a SF 1449, http://www.forms.gov, blocks 5, 12, 17a, 19 thru 24, 30a, 30b, and 30c. The offer must be signed by a company official authorized to contractually bind the company.

Offerors must complete all Representations and Certifications and return as part of the proposal.

9. BASIS OF AWARD

Award evaluation and basis for award will be performed in accordance with FAR 52.212-2, Evaluation – Commercial Items, located in the clause section of the solicitation. Offerors are cautioned that an award may not necessarily be made to the lowest price offer.

10. One award will be made from this solicitation. Any resultant award will be a hybrid contract and will contain a Firm-Fixed Price Contract Line Item Number (CLIN) for the inspecting, testing and preventative maintenance and a Time and Materials CLIN for remedial repairs of the fire alarm systems.

11. Inspection and Acceptance shall be at destination by the Contracting Officer’s Representative (COR).

12. PROPOSAL SUBMISSION

The offeror's proposal must be submitted through the FBO.gov Electronic Response, Document Upload feature. Instructions on this feature can be found in the Vendor User Guide (paragraph 4.3) under the Getting Started tab on the FBO.gov website.

Email, faxes and hard copy proposals WILL NOT BE ACCEPTED.

If the offeror is having trouble uploading the required documents please contact the FBO Helpdesk so they can address any problems with the website. Please allow enough time to upload all required documents prior to the time specified in the solicitation.

13. CONTRACTOR SUBMITTED QUESTIONS

Offerors are advised to submit any questions regarding this solicitation in writing no later than (10 days prior to closing) August 14, 2017 by 3:30 PM EST, to the contract specialist via e-mail: kristi-jo.m.noel.civ@mail.mil. Answers to questions will be posted in the same manner in which the solicitation is posted and be incorporated into the resultant award.

14. AMENDMENTS

Any amendments issued to this solicitation will be synopsized in the same manner as this solicitation. Offerors shall acknowledge all amendments issued to the solicitation with their proposal by signing and including one copy of the amendment with their proposal.

15. DISCUSSIONS

The Government intends to award a contract without discussions. Offerors should provide their best, complete proposal upon initial submission. The Government reserves the right to hold discussions if deemed necessary by the Contracting Officer. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

16. PROPOSAL DELIVERABLES

The following deliverables shall be submitted with the proposal or the offer may not be considered:

Volume 1. Signed SF 1449 as noted above (8) with all Representations and Certifications completed.

Volume 2. Contractor Technical Proposal as noted in FAR 52.212-2, Evaluation – Commercial Items.

Volume 3. Three past performance references as noted in FAR 52.212-2, Evaluation – Commercial Items.

Volume 4. Attachment 5 – Pricing Table as noted in the SF 1449.

All signed amendments noted above (14), if applicable.

17. Two site visits will be held, one on Thursday, August 3, 2017 at 9:00 a.m. EST and one on Thursday, August 10, 2017 at 9:00 a.m. EST.

INSTRUCTIONS FOR SITE VISIT:

Interested contractors are urged to arrive at least one hour prior to the commencement of the site visit to register as a visitor and if needed, obtain a camera pass.

All interested contractors attending the site visit shall first report to the Visitor Control Center Building (VCC) to register.

Upon completion of registration, proceed to Building 20, where the site visit tour will commence.

Contact the COR Daryl Gebhardt at 570-615-5496, daryl.r.gebhardt.civ@mail.mil to notify us of your intent to attend the site visit. Offerors interested in attending the site visit will meet the COR at Bldg. 20.

All interested offerors are encouraged to attend one of the site visits for the purpose of viewing the fire alarm systems and to get an understanding of the scope of effort under the resultant contract.

PERFORMANCE WORK STATEMENT

Attachments Title

1 Fire Alarm Panel Listing

2 Vision 21 Points Listing

Appendix J: Fire Detection & Suppression Construction/Renovation Requirements

1. Introduction. Tobyhanna Army Depot (TYAD) serves an important role in supporting the Warfighter and is a recognized leader in providing World-Class Logistics Support for Command, Control, Communications, Computers, Intelligence, Surveillance and Reconnaissance (C4ISR) Systems across the Department of Defense. Integral to the success of this mission is the need to ensure the safety of all personnel and the protection of the resources needed to fulfill the mission. An important part of this is ensuring that the fire alarm systems are fully operational and in good working condition to provide early and accurate detection and notification in the event a fire or other emergency. This requires that the systems in place are functioning properly in accordance with (IAW) the manufacturer’s specifications, National Fire Protection Association (NFPA), Army Scope of Service and Unified Facilities Criteria (UFC) Standards.

2. Background. The scope of this performance requirement includes inspecting, testing, preventative maintenance and remedial repairs to the fire alarm systems located throughout TYAD. The contractor shall furnish all supervision, labor, equipment and parts in support of this contract. Additional systems may come online due to the construction (renovation/self-help) or acquisition of new buildings, facilities or equipment; removals may result from the replacement or obsolescence of existing buildings, facilities or equipment. In the case of adding equipment, the Contractor shal l incorporate the new equipment into the inspection, testing, preventative maintenance schedule.

3. General Requirements.

3.1 Place of performance. All of the fire alarm systems within the scope of this effort are located on-site at TYAD. TYAD is located in Monroe County, Northeast region of Pennsylvania.

3.2 Period of performance. The period of performance is 12 months from the commencement of the service, subject to the Government’s option to extend the period of performance. The contract will be for one base year and two one-year option periods. Exercise of options is at the sole discretion of the Government.

3.3 Hours of Operation. The contractor shall physically report to the Emergency Communications Center (ECC) each weekday prior to 8:00 AM. All work shall be performed between the hours of 8:00 AM and 4:00 PM Monday through Friday, excluding federal holidays, hard closures or periods otherwise stipulated by the Government. The contractor shall notify the (Contracting Officer’s Representative (COR) via email, phone or text by 7:00 AM anytime that the contractor will not be on-site by 8:00 AM so that all appropriate personnel may be notified. In the event of the unavailability of the contractor’s normally designated on-site personnel, the contractor shall be responsible for providing substitute personnel who are of the same qualifications and are familiar with the performance of the contract requirements so that no disruption to services to the government are evident.

3.4 Phase-In/Out.

3.4.1 Phase In. Minimum phase in shall be ten business days. Maximum phase in period shall not exceed fifteen business days. The contractor shall develop and provide the COR a detailed written transition plan prior to phase in.

This plan shall ensure a seamless transition between the outgoing contractor and the incoming contractor. Phase-in is defined as providing appropriately trained and qualified personnel to perform functions associated with inspecting, testing, preventative maintenance and remedial repairs to the fire alarm systems located throughout TYAD.

This transition plan shall include, but is not limited to:

• Coordination with Government representatives.

• Transition of historic data to new contractor system.

• Government-approved training and certification process.

• Transfer of all necessary business and technical documentation.

• Orientation phase and program to introduce Government personnel, programs, and users to the Contractor's team, tools, methodologies, and business processes.

• Distribution of Government owned assets such as portable radio.

• Transfer of GFE and provide GFE inventory management assistance.

• Applicable personnel in-processing procedures.

• Issue and account for government keys, identification and access cards.

3.4.2 All contract personnel shall in-process through designated

Government personnel to ensure compliance with the Government’s requirements for security measures and other administrative in-processing requirements as identified by the Government.

3.4.3 At the time of phase in, the contractor shall provide the COR with copies of the contractors training certifications related to all systems provided in Attachment 1. For any system manufacturer the contractor is not certified to work on, a certified sub-contractor should be used for programming. The contractor shall also provide copies of those employees credentials to the COR prior to work being performed.

3.4.4 Phase Out. The Contractor shall provide a plan for a 30 calendar day outgoing transition period in order to transition work. The COR will notify the incumbent contractor of all outstanding requirements the contractor must complete before the contract ends. The contractor shall not defer any requirements for the purpose of avoiding responsibility or of transferring such responsibility to the succeeding contractor. The contractor shall fully cooperate with the succeeding contractor and the Government so as not to interfere with their work or duties.

In accordance with the Government-approved plan, the contractor shall assist the Government in planning and implementing a complete transition from this contract and orders issued under this contract to a successful provider. This shall include formal coordination with Government staff and successor staff and management. It shall also include delivery of copies of existing policies and procedures and delivery of required metrics and statistics. This transition plan shall include, but is not limited to:

Coordination with Government representatives.

Review, evaluation and transition of current support services.

Transition of historic data to a new contractor system.

Government-approved training and certification process.

Transfer of all necessary business and technical documentation.

Transfer of Government Furnished Equipment (GFE) and provide GFE inventory management assistance.

Applicable transition debriefing and personnel out-processing procedures.

Coordinate with the Government to account for Government keys, Identification, and access cards.

3.4.5 All contract personnel shall out-process through the designated Government personnel to ensure compliance with the Government’s requirements terminating access and other administrative out-processing requirements as identified by the Government.

3.4.6 Administrate Matters: The Contractor shall provide a listing of personnel, in order of notification preference, by name and phone numbers, where the government can make timely contact with management for administrative issues affecting contract performance (e.g., contractor no show).

3.4.7 Management and Supervision of Contractor Personnel. The contractor shall provide all management, quality control, labor, supervision, parts, materials, tools, equipment, supplies, transportation and other services necessary for the inspection, testing, preventative maintenance and remedial repair of the fire alarm systems at TYAD. The contractor shall inspect, test, perform preventative maintenance and minor repairs to the fire alarm systems to determine whether they are in service and in satisfactory operating condition IAW the manufacturer’s published specifications, UFC, NFPA, etc. and complete any remedial repairs upon COR approval.

The contractor shall, without additional expense to the Government, be responsible for obtaining any and all necessary licenses and permits and shall comply with any applicable safety and health requirements by Federal, State and Local laws, codes or ordinances in connection with performance of this contract.

4. Contractor Personnel.

4.1 General. The contractor shall provide trained and experienced service technicians with recent and relevant experience with the types of systems located at TYAD and to provide quality services IAW manufacturers’ specifications and accepted industry standards according to the NFPA and UFC. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

4.2 Service Contract Labor Standards. FAR 37.107 and 41 USC Chapter 67, Service Contract Labor Standards, provides for minimum wages and fringe benefits as well as other conditions of work under certain types of service contracts. Service Contract Labor Standards are applicable to this acquisition. Prevailing wage rates may be referenced at the following link: https://www.wdol.gov

The Wage Determination currently in effect as of 13 July 2017 is WD 15-5797 (Rev. -2), posted 18 July 2017.

4.3 Specific Qualifications. The contractor or any sub-contractor must meet the intent of UFC 3-601-02, 1-8 Personnel Qualifications and furnish documentation showing that the personnel have been trained, certified and are experienced. The provisions of section 4.3 shall also apply for all systems listed in Attachment 1.

4.4 Background/Access Requirements. Prior to the commencement of the contract, a background check and approval from TYAD Security Branch is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, Request Access to Tobyhanna Army Depot, to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing.

This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures” below.

Please submit the completed ELTY Forms 648-C form(s) to the COR or POC.

4.5 Within five (5) workdays of the submission of the roster and documentation, and ELTY Form 648-C, the Government will have completed the security check and the Contractor will be notified whether all listed personnel will be permitted to work on-site.

However, actual access to TYAD by the roster personnel will remain contingent upon such resident alien (immigrant) individuals presenting two (2) forms of identification as they process into the Depot through the Visitor Control Center: a valid Form I-551, Alien Registration Receipt Card (“Green Card”) in addition to at least one other verifiable form of identification.

4.6 The roster which the Contractor submits is amendable. However, up to five

(5) workdays will be required to perform a security check on any personnel added to the roster. The contractor is urged to include contingency or “backup” personnel in the original roster in order to avoid delays due to roster amendment. 9.5.5 TYAD will perform security screening of all contractor employees, inclusive of subcontractor personnel that the contractor anticipates will be performing work on-site, performing at TYAD and for any other representative/employee before a TYAD badge or TYAD site badge is issued. Any contractor employee(s) already on-site who have not been screened or employees who are on-site in transition to this Task Order will be subject to security screening as scheduled by TYAD. This security screening does not relieve the contractor of the responsibility to conduct thorough pre-employment background checks and drug screening if required. Applicable forms will be provided to the contractor for completion by the contractor and contract worker. Contractor workers will not be granted access to the worksite until security screening is completed and access is approved. Any workers on-site who fail screening will not be permitted further access to

TYAD.

4.7 Contractors whose personnel are denied entry to TYAD or assigned duty location due to the security requirements are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government. Any contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or be subject to other contractual remedies as appropriate.

4.8 If work requirements dictate that contractor personnel require access to secured locations/buildings, it is the responsibility of the contractor to coordinate with the COR to obtain the escort(s) required and any associated elevated security clearances.

5. Other Considerations.

5.1 Environmental. Protecting the environment is a priority at TYAD. In order to ensure that this is accomplished, policies and procedures are in place to cover spills, air quality, hazardous materials, and other environmental areas of concern. Contractors working at TYAD need to be familiar with and comply with the established policies and procedures. Contractors are directed to the Standard Specifications for Projects under the National Environmental Policy Act in Accordance with 32 CFR 651 Proponent ELTY-ISR-E as referenced below. Specific questions, concerns, and clarifications are to be directed to the COR.

5.2 Fire Detection Work. In addition to NFPA, UFC and other regulatory requirements, all work shall comply with Appendix J. (Reference Attachment 3, Appendix J, Fire Detection & Suppression Construction/Renovation Requirements)

5.3 OSHA Rules and Regulations. Contractors must comply with all Department of Labor and OSHA Rules and Regulations, 29 Code of Federal Regulations (CFRs) 1910 (General Industries), and/or 1926 (Construction), and all applicable sections of the National Fire Protection Association (NFPA) Codes.

5.4 Safety Video. All Contractors are required to view a Government Furnished

Safety Video prior to any work performed on the Depot.

5.5 Accident Reporting. All accidents resulting in injury of any type shall be immediately reported to the COR, Contracting Administrator, and the Contracting Officer.

5.6 Pre-Work Conference. Prior to the initiation of any work under this contract, the contractor shall meet with the COR at a time, date, and location established by the COR for the purpose of coordinating the initiation of work.

5.7 Government Furbished Property (GFP) and Government Furnished Equipment (GFE) for Contractor Use. The Contractor shall be issued one portable radio with charger to remain on-site which will enable direct communications with TYAD’s ECC and Fire and Emergency Services Branch (F&ESB) personnel. The contractor shall be provided access to a kitchen/break area equipped with a sink, microwave, range, refrigerator/freezer an area suitable to conduct the administrative functions associated with the execution of this effort. The contractor shall be responsible to provide office supply support for the day-to-day requirements generated within a normal office environment. The contractor will be provided rack storage space in an access controlled, non-heated, pole building (Building 17A) for storage of ground ladders, spare parts and other contractor provided equipment.

Contract employees will be authorized to use Government dining facilities during their normal operating hours and at contractor employee’s expense. Contractor will be prohibited from having visitors on-site other than those employed by the Contractor.

The government site will also have adequate parking for privately owned/contractor owned vehicles driven by contract employee.

The contractor shall be responsible for the cost of full replacement/repair of any and all equipment abused/broken outside of normal wear and tear. If intentional destruction is suspected, the Security Branch may be notified for a formal investigation. Normal wear and tear are those conditions generally encountered in the performance of inspection, testing and preventative maintenance tasks.

5.8 Contractor Identification: In accordance with Federal Acquisition Regulation 37.114(c), all Contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious are required to identify themselves as such to avoid being mistaken for Government officials. Contractors performing work at Government workplaces shall provide their employees with an easily readable identification (ID) badge indicating the employee’s name, the contractor’s name, and the functional area of assignment and a recent color photograph of the employee. Contractor shall require their employees to wear the ID badges visibly when performing work at TYAD. Contractor personnel shall also ensure that all e-mails, documents or reports they produce are suitably marked as Contractor products and/or that Contractor participation is appropriately disclosed. All signature blocks on e-mails shall indicate that the sender is a Contractor employee and include the Contractor's company name. Contract employees shall be required to wear appropriate attire and use Personal Protective Equipment (PPE) as required.

6. Performance Requirements: Daily Maintenance

6.1 The contractor shall visually look at the Vision 21 system each weekday following the 8:00 AM check in to identify any trouble alarms that may have occurred over night and make all necessary repairs to return the system back to normal operating condition before any scheduled inspections are performed. A detailed report shall include all items repaired to restore the system back to normal operating condition and if needed recommendations for repairs required to restore the system back to normal operating condition. See Attachment 2 for Vision 21 points listing.

6.2 Normal Operating Condition is defined as having no trouble, supervisory or alarms on the fire alarm system.

6.3 The contractor shall program the identifiable points in the vision 21 located at the ECC.

6.4 The contractor is responsible for programming all main and extender panels for the identifiable points that are added or replaced.

6.5 As needed, the contractor shall be present for final acceptance testing for fire alarm systems installed or modified as a result of military construction projects, facility modernization, rehabilitation programs, or self-help projects to ensure system operating status and compliance with applicable codes and standards.

6.6 As needed, the contractor shall be available to zone out (bypass) fire alarm devices, system zones or other elements of the system so that other work may be performed which could adversely affect the fire alarm system.

6.7 Buildings 515 and 516 are connected through an automatic dialer that calls the ECC in the event of a trouble, supervisory, or alarm. The contractor will be informed by the ECC when a call comes from the auto dialer. This work would be covered under remedial repair.

6.8 The contractor shall be responsible to place a log book (notebook provided by the contractor) at all main fire alarm control panels. Every time there is work to the system in the associated building the contractor is responsible for notating what was done, when the work was done and who did the work.

7. Performance Requirements: Schedule

7.1 The contractor must submit a schedule of all “Scheduled Maintenance” in detail to the COR within Five (5) business days after award. The schedule must be accepted/approved before work can begin.

7.2 The schedule will reflect sections 8.1, 8.2, 8.3 and 8.4 for “Annual Inspection/ Testing”.

7.3 The scheduled must include:

(1) List of building being tested.

(2) Type of inspection/testing being done. (Refer to section 8.1, 8.2, 8.3 and 8.4 for required inspection/testing).

(3) A detailed report shall include all items tested and if there is a failure then the report will list the repairs that were made and/or recommendations for repairs. Reports must include unit names and if the unit passed or failed.

(4) All associated costs for non-maintenance repairs must be submitted and approved by COR before repairs could be made.

8. Performance Requirements: Annual Inspection / Testing

8.1 In each building, the contractor shall inspect and test 100% of the smoke detectors and 100% of the heat detectors located in each building. All the smoke detectors and heat detectors that are tested must be resettable. A detailed report shall include all items tested and if there is a failure then the report will list the repairs that were made and or recommendations for repairs.

Component Inspection Task

Heat / Smoke Detectors

Visual, accessible & unobstructed. Inspect for building modifications, occupancy changes, changes in environmental conditions, device location, physical obstructions, device orientation, physical damage, and degree of cleanliness.

Heat Detectors

Testing Task

Test in accordance with the manufacturer’s published specifications to verify smoke entry and alarm initiation and receipt. Verify no facility change affects performance

Smoke Detectors

Test in accordance with the manufacturers published specifications to verify smoke entry and alarm initiation and receipt. Verify no facility changes affects performance

8.2 In each building, the contractor shall randomly inspect and test 100% of the manual fire alarm pull stations. Only test the fire alarm pull stations that are resettable. If there is a failure then the report will list the repairs that were made.

Manual Fire Alarm Pull Station

Visual, accessible, unobstructed and visible.

Inspect for building modifications, occupancy changes, changes in environmental conditions, device location, physical obstructions, device orientation, physical damage, and degree of cleanliness.

Testing Task

Operate to verify alarm initiation and receipt in accordance with manufacturer’s published specifications. Verify no facility change affects performance

8.3 100% of the batteries for the main fire alarm control panel, sub panels and remote power supplies will be tested. If the battery does not meet 65% of the rated capacity during the annual inspection for the individual battery, the battery shall be replaced and covered under remedial repair. A detailed report shall include all items tested and there is a failure then the report will list the repairs that were made and or recommendations for repairs.

Batteries

Visual, inspect for corrosion/leakage, physical damage, and degree of cleanliness. Verify tightness of connections, marking of month/year manufactured. Inspect electrolyte level (if applicable) in accordance with manufacturer’s published specifications

Testing Task Load test batteries in accordance with manufacturer’s published specifications, verify battery does not fall below 65% of rated capacity.

8.4 100% of the main fire alarm control panels and extender panels. Clean the panels in each building during annual inspections. Cleaning includes vacuuming out inside part of the panel and cleaning the glass and exterior. A detailed report shall include all items tested and there is a failure then the report will list the repairs that were made and/or recommendations for repairs.

Main Fire Alarm Control Panel and All Extender

Panels

Visual, Inspect for changes in environmental conditions, physical obstructions, physical damage and degree of cleanliness.

Testing Task Test to verify proper receipt of alarm, supervisory, and trouble signals (inputs) and operation of notification appliances and auxiliary functions (outputs). Verify that all lamps and LEDs are illuminated.

All existing extender panels reporting to the main FACP excluding special hazard panels shall be tested.

Building equipped with Mass Notification

Systems shall also be tested

General Note

To minimize impact to normal business operations, testing which activates the building fire alarm system must be performed on a TYAD RDO in select buildings and coordinated through the COR for proper notification not less than five business days prior.

8.5 For any test in section 8.4, F&ESB personnel may be available to assist as needed dependent upon workload, call volume, etc. Coordination shall be made with the COR for all requests.

8.6 The contractor will test the connections between all buildings main fire alarm control panels and the “Vision 21” systems located at the TYAD ECC and Building 20.

8.7 The contractor shall submit a proposed inspection, testing and preventative maintenance report template to the COR and Installation Fire Chief within 5 business days of contract award for approval. Each building report must be sent electronically as one file attachment by the 5th of each month. Report must be completed for all annual inspections. All report files will contain a cover page which includes the project name, location, lead inspector, date of inspection, inspection type index (Main Panel, Battery, Devices, etc.). Subsequent pages should be as listed on the cover page index.

9. Remedial Repair (Non-Preventative Maintenance)

9.1 If the repair discovered during scheduled maintenance takes less than ½ an hour and material cost is less than $50.00 then it is to be considered a scheduled maintenance (thus not billable). This requirement shall not exceed two (2) instances per day. Upon occurrence of the 3rd instance, all three (3) regardless of amount become billable. One remedial repair task shall not exceed 32 hours. The Contractor must maintain a telephone or cell phone for twenty-four hour emergency response notification. Phone number must be made available to government personnel COR, TYAD Fire Chief, Assistant Fire Chiefs, ECC). Authorization to perform repairs may then be given by the COR in accordance with the remedial repair provisions of this contract.

9.2 The contractor shall include a summary of all recommended remedial repair actions in the inspection, testing and preventative maintenance report to be submitted to the COR by the 5th day of each month. Any condition or impairment affecting the performance of installed fire alarm system and or features shall be reported to the COR and installation fire chief immediately and initiate corrective actions immediately to ensure personnel safety. Include a quotation for the recommended actions along with an explanation of the condition or impairment discovered. Include a complete cost breakdown with labor cost and material in cost proposals, clearly detailed for evaluation.

After review, the Government may elect to have the repairs performed. If the proposal is not acceptable, the Government may elect to have the repairs performed under a separate contract. The COR or his representative must approve all remedial repairs.

This is for repairs and services that for some reason cannot be performed at the time of the visit when the problem is identified. Some possible reasons for extended remedial repair required:

a) Parts and materials not on truck. (Special order and non-truck stock items)

b) Non-standard equipment and tools required not available at this time.

9.3 Remedial Repair Report: The contractor shall include a summary of all recommended remedial repair actions in the inspection, testing and preventative maintenance report to be submitted to the COR by the 5th day of each month. Any condition or impairment affecting the performance of installed fire alarm system and or features shall be reported to the COR and installation fire chief immediately and initiate corrective actions immediately to ensure personnel safety. Include a quotation for the recommended actions along with an explanation of the condition or impairment discovered. Include a complete cost breakdown with labor cost and material in cost proposals, clearly detailed for evaluation. After review, the Government may elect to have the repairs performed. If the proposal is not acceptable, the Government may elect to have the repairs performed under a separate contract. The Contracting Officer or his representative must approve all remedial repairs.

9.4 Spare Parts: Contractor will submit a recommended spare parts list to the COR within six months of the initial inspection. Include parts that are most likely to fail or parts with long lead times. The Government will review the list and determine whether to authorize the acquisition of spare parts under Section 9; Remedial Repair.

10. Special Requirements.

10.1 PROTECTION. Contractor personnel shall comply with all applicable security and safety regulations, guidance, and procedures, including local, referenced in the PWS and in effect at the work sites. The Contractor shall coordinate with the supporting Government security office for submission of required suitability investigations.

10.2 Non-Government-owned computing systems or devices. The

Contractor shall comply with AR 25-1 and AR 25-2. The Contractor shall not install or connect non-Government owned computing systems or devices to Government networks without the COR’s coordinating and obtaining proper authorization from the appropriate Information Assurance Manager (IAM), ensuring that all software has a Government Certificate of Networthiness. The non-Government owned computing systems or devices include, but are not limited to, personal or Contractor-owned thumb drives (e.g., memory sticks, flash drives, Universal Serial Bus (USB) drives, jump drives, pen drives), removable or external hard drives, Personal Digital Assistants (PDA), PC Cards/Express Cards, MP3 players, cell phones, digital media, floppy disks, compact disc (CD)/digital video disk (DVD) burners, optical recordings, photo flash cards, laptops or any devices that can store data.

10.3 ANTITERRORISM

10.3.1 ANTITERRORISM (AT) / OPERATIONS SECURITY (OPSEC)

REQUIREMENTS

All security training certificates shall be provided to the Contracting Officer’s Representative (COR)/Point of Contact (POC) and the Contract Specialist/Purchasing Agent.

Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

https://jkodirect.jten.mil for CAC holders. Non-CAC holders may go to http://jko.jten.mil/courses/atl1/launch.html for their training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/POC. The iWATCH training is available at the following website:

https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army –“See Something, Say Something”. The contractor shall notify the COR/POC within 10 calendar days of the completed training for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

Operations Security (OPSEC) Training. Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training prior to the contract report date and for any additional or new contractor employees, who start after that period.

The training is available at the following website:

http://cdsetrain.dtic.mil/opsec/index.htm The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Security Branch. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor…