16T0247.pdf

SEE BELOW FOR SEPARATE SHIPPING INSTRUCT

XXX

XXX PA 00000

TEL: FAX:

W25G1V61020172

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W25G1V-16-T-0247 10-Jun-2016

5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPO RTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NO TE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) ( Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA

FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

ACC-APG TOBYHANNA DIVISION

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466-5100

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

14-Jun-2016(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

570-615-7871KEN D SCHOENBERGER

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W25G1V-16-T-0247

Section Supplies or Services and Price

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot

RENTAL AND CLEANING SERVICE

FFP

Provide rental and laundering service for the Directorate of Systems Integration for the base year period of 17 June 2016 thru 16 June 2017, with two option years renewable at the discretion of the government per the attached statement of work.

COR: Colleen Napolitano at 570-615-6196.

Bid prices must be filled in for base year and option years in the statement of work for bids to be accepted.

THE AWARD WILL BE BASED ON THE BEST VALUE TO THE

GOVERNMENT, CONSIDERING PRICE AND DELIVERY DATE.

FOB: Destination

NSN: AASSVC61020172

MILSTRIP: W25G1V61020172

PURCHASE REQUEST NUMBER: W25G1V61020172

NET AMT

Section Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

Section Deliveries and Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 17-JUN-2016 TO

16-JUN-2017

N/A SEE BELOW FOR SEPARATE SHIPPING

INSTRUCT

XXX

XXX PA 00000

FOB: Destination

W25G1V

0002 POP 17-JUN-2017 TO

16-JUN-2018

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 17-JUN-2018 TO

16-JUN-2019

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 17-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

Section B - Supples or Services and Prices

0002 1 Lot OPTION Option Year 01

FFP

Period of performance 17 June 2017 - 16 June 2018

0003 1 Lot OPTION Option Year 01

FFP

Period of performance 17 June 2018 - 16 June 2019

0004 1 Lot Contractor Manpower Reporting

FFP

See clause 5152.237-4900 Accounting for Contract Services Requirement

STATEMENT OF WORK

STATEMENT OF WORK

1.0 Provide rental and laundering service of fire resistant welder’s jackets and coveralls, bath towels, cotton coveralls, and laundry bags for the Directorate of Systems Integration for the base year period of 17 June 2016 thru 16 June 2017, with two option years renewable at the discretion of the government.

1.1 The contractor shall provide initial fitting and issuance of coveralls and jackets, pick up and drop off for laundering services, cleaning, repair, replace, invoicing, and provide reconciliation for inventory.

1.2 A weekly copy of invoice with names of all individuals will be left with each department and signed by a Company representative and a person designated by Tobyhanna. Pick up & delivery garments will be scanned and a PDF report will be furnished to a designated person 24 hours after information has uploaded in our system.

2.0 Fitting and issuance

2.1 Within two days after receipt of order Contractor shall complete form ELTY-0648-C Request for Access to Tobyhanna Army Depot to allow entrance on to the depot.

2.2 Contractor shall size all employees for initial fitting and maintain and provide a spreadsheet of all serial numbers provided.

2.3 Contractor shall provide tags for laundry bags to include the individual’s initials, Company account number, and individual’s locker number.

3.0 Pickup and drop off

3.1Pickup and deliveries shall be made on a weekly basis.

3.2 Weekly pickup and deliveries shall be made ever Tuesday at the specified times for each designated location. If a Tuesday falls on a holiday pickup and delivery shall be scheduled for the next operational business day.

3.3 Pickup and deliveries shall be made at the following four (4) buildings: 9, 30, 1C4 Weld Shop, 1C3 Sheet Metal (Tool Crib Breakroom), 1C2 Machining Branch and 1E Support Operations Division (SOD) (the Hazmat Controlled area of the SOD, enter at the dock).

3.3.1 (1). 1E SOD (5M210) Component Prep Branch– POC: Mike McCain, 615-7498, Alternate POC: Kevin Werner, 615-7498.

1E SOD (5M220) – Plating Branch- POC: Wayne Swire, 615-7240, Alternate POC: Jeff Falchek, 615-7240.

Alternate POC: Paul Tyrrell, 615-7240

1E SOD (5M230)- Paint Branch- POC: John Laskowski, 615-7797 Alternate POC: Josh Andrukitus Alternate POC: Greg Hunter, 615-7607 Scheduled Pickup Time- Between 0815 and 1100

(2). Building 9 (5M330) System Paint Branch– POC: Mike Gelderman, 615- 7609 Alternate POC: Tom Layden, 615-9620 Scheduled Pickup Time- Between 0815 and 1100

(3). Building 30 (5M320) System Prep Branch –POC: Paul Ward 615-7529 Alternate POC: Mark Ostroski, 615-5939 Alternate POC: Howard Slinger, 615-5860 Scheduled Pickup Time- Between 0815 and 1100

(4). Building 1C4 (5M530) Welding - POC: Douglas Stevens, 615-7242 Alternate POC: TBD, 615-6291 Scheduled Pickup Time- Between 0815 and 1100

(4) Building 1C3 (5M510) Sheet Metal- Tool Crib Breakroom- POC: TBD, 615-7722 Alternate POC: Larry Niedzwiecki, X6074 Scheduled Pickup Time- Between 0815 and 1100

(4). Building 1C2 (5M520) Machining Branch – POC: Tom Kanios (615-7449)

Alternate: Keith Knecht (615-7449)

Scheduled Pickup Time- Between 0815 and 1100

3.3.2 A weekly copy of invoice with names of all individuals will be left with each department and signed by a Company representative and a person designated by Tobyhanna. Pick up & delivery garments will be scanned and a PDF report will be furnished to a designated person 24 hours after information has uploaded in our system.

3.4 The Contractor will supply a hamper specifically to be used for repairs only. Yellow repair tags will be furnished, to be completed by the individual and placed in hamper for weekly pick up. Any additions or deletions must be given to the driver weekly by the designated person authorized to sign invoice. No deletions will occur until all garments are collected from the individual being removed. Any garments not collected will be subject to lost charges

3.5 At no time shall the contractor make a pickup/delivery without a prearranged schedule.

3.6 Pick-up & delivery garments will be scanned and a PDF report will be furnished to a designated person 24 hours after information has uploaded in our system.

3.7 Laundered items shall be returned on the next scheduled pickup/delivery

4.0 Cleaning

4.1 All uniforms shall be clean and pressed to provide a professional appearance.

4.2 The standard 100% cotton coveralls shall be laundered in accordance with the uniforms’ manufacturer recommendation, using hypo-allergenic detergent.

4.3 Strict adherence to the manufactures’ washing instructions on the fire resistant clothing is absolutely critical.

4.4 Important: Washing Fire Resistant (FR) clothing with other items, such as cotton undergarments, can cause fibers which are also flammable to attach, significantly compromising the very fire-resistant properties of the clothing that our employees rely on for their safety and shall be washed separately.

4.5 The uniforms shall be maintained throughout the life of this contract in condition satisfactory to the government. The contractor shall adhere to common industry standards of cleanliness and sanitary practices.

5.0 Repair

5.1 Any minor defects such as missing buttons, button holes, small tears or cuts, shall be repaired at the contractors expense.

5.2 The contractor shall maintain a continuing inspection and repair program to ensure the prompt replacement of missing or broken fastening items, repair of snags, tears, seam defects, pocket liners, and other problems.

5.3 Repairs shall be made in the most appropriate manner for that defect by mending, heat-patch or sewn-patch method, with the requirement that the repair must be neat in appearance, color matched, and not uncomfortable to the wearer.

6.0 Replace

6.1 Uniforms identified by either the government or the contractor for replacement due to extenuating on-the-job circumstances, or employee neglect will be replaced with a new uniform at the governments’ expense.

6.2 Uniforms identified by either the government, or the contractor for replacement due to normal wear and tear shall be replaced with a new uniform at the contractor’s expense.

6.3 Numerous small patches, or patches in the knee or fly area of men’s garments or which have unsightly stains or grease marks, shall be replaced by a garment of exact same size, design, and color at the contractor’s expense.

7.0 Invoicing

7.1 Duplicate copy of invoice will be provided to POC

7.2 Invoices will be weekly, payments will be made monthly and based on the number of coveralls invoiced the final week of the month.

7.3 Pick-up & delivery garments will be scanned and a PDF report will be furnished to a designated person 24 hours after information has uploaded in our system.

7.4 Invoicing shall be based on the number of items issued to each individual the final week of the month. Priced is based on a rental/lease program.

7.5 Invoicing shall include initial issuance of coveralls and jackets to be charges in accordance with section 10.

7.6 Invoicing shall be submitted as per the Wide Area Workflow (WAWF) payment instructions listed in clause 252.232-7006.

7.7 A copy of the invoice must be uploaded as an attachment in WAWF.

8.0 Inventory

8.1 A quarterly inventory of all items shall be performed between the vendor and the site POC. Any additions/deletions if applicable will be made at that time.

8.2 A final inventory shall be scheduled within 30 days of the contract end date. Any discrepancies shall be addressed in a detailed report provided by the contractor to include serial numbers and a brief description.

8.3 Reconciliation shall be conducted by serial number, cost center and quantity.

9.0 Characteristics

9.1 Green Fire Retardant Welders Jacket

9.1.1 Flame Retardant: The Arc Flash/Flame Resistant shall be rated for a Hazard Risk Category 2, and a minimum PPE rating of eight (8) Calories/cm2.

9.1.2 Name tags with the persons’ first name shall be placed over the right hand pocket of each jacket.

9.2.3 A serial number will be printed into each garment

9.3 Navy Fire Retardant Coveralls

9.3.1 Flame Retardant: The Arc Flash/Flame Resistant shall be rated for a Hazard Risk Category 2, and a minimum PPE rating of eight (8) Calories/cm2.

9.3.2 Name tags with the persons’ first name shall be placed over the right hand pocket of each coverall.

9.3.3 A serial number will be printed into each garment

9.4 Navy 100% Cotton Coveralls

9.4.1 Coveralls shall be made of 100% cotton with a zipper front, standard collar and long sleeves.

9.4.2 Name tags with the persons’ first name shall be placed over the right hand pocket of each coverall.

9.4.3 A serial number will be printed into each garment

9.5 Warm Up JKT-65/35 Knit Cuff (Blue)

9.5.1 Name tags with the persons’ first name shall be placed over the right hand pocket of each coverall.

9.5.2 A serial number will be printed into each garment

10.0 Pricing

The contractor shall provide initial fitting and issuance of coveralls and jackets for employees following the distribution list below. All vendor costs must be filled in each block for quote to be considered responsive. Variation in quantity can occur to accommodate Tobyhanna Army Depot’s need. Price shall reflect the initial cost, laundered cost and replacement pricing for the current performance period.

Base Year Pricing-

1. Green Fire Retardant Welders Jackets- Weld Shop 1C4, (5M530) Initial Quantity __2 per employee = (11 employees =22) Laundered Cost $________ ea.

Replacement Cost $________ ea.

2. Navy Fire Retardant Coveralls- 1E SOD, SOD (5M230) Paint Branch: 15 employees, quantity per employee varies from 1-6 coveralls: Total = 77 SOD (5M220) Plating Branch: 14 employees, quantity per employee varies from 3-5 per person: Total = 62 Laundered Cost $________ ea.

Replacement Cost $________ ea.

3. Navy Fire Retardant Coveralls Bldg. 9, – System Paint Branch BLDG 9 (5M330) System Paint: 17 employees, quantity varies from 2-7 per employee:

Total = 82 Laundered Cost $________ ea.

Replacement Cost $________ ea.

4. Navy Fire Retardant Coveralls- System Prep Branch, Bldg. 30 (5M320)- System Prep Branch: 11 employees, quantity per employee varies from 2-7 per employee: Total = 40 Laundered Cost $________ ea.

Replacement Cost $________ ea.

4. Navy 100% Cotton Coveralls- Component Prep Branch, 1E, SOD SOD (5M210) Component Prep Branch: 16 employees, quantity varies from 1-5: Total Laundered Cost $________ ea.

Replacement Cost $________ ea.

5. Laundry Bag, 1 per employee = as requested Laundered Cost $________ ea.

Replacement Cost $________ ea.

6. Towels – 75 Qty.

Laundered Cost: $________ ea.

Replacement Cost: $________ ea.

7. Warm Up JKT-65/35 Knit Cuff (Blue);

5M510: 1C3-Sheet Metal , Qty. 16 jackets;

5M520: 1C2-Machining Branch, Qty. 30 jackets; 1C2, Option Year One

1. Green Fire Retardant Welders Jackets- (5M530) Weld Shop 1C4, Replacement Cost $________ ea.

2. Navy Fire Retardant Coveralls- 1E SOD, Laundered Cost $________ ea.

Replacement Cost $________ ea.

(5M220) Plating Branch, 1E, SOD (5M230) Paint Branch, 1E SOD

3. Navy Fire Retardant Coveralls (5M330) System Paint Branch, Bldg 9, (5M320)- System Prep Branch: Bldg. 30

Laundered Cost $________ ea.

Replacement Cost $________ ea.

4. Navy Fire Retardant Coveralls- System Prep Branch, Bldg. 30 (5M320)- System Prep Branch:

4. Navy 100% Cotton Coveralls- (5M210) Component Prep Branch, 1E SOD, Replacement Cost $________ ea.

5. Laundry Bag, Laundered Cost $________ ea.

Replacement Cost $________ ea.

The Directorate of Systems Integration and Support requests 75 Towels. Towels should be delivered to 5M210 cost center.

6. Towels

Replacement Cost: $________ ea.

7. Warm Up JKT-65/35 Knit Cuff (Blue);

5M510: Qty. 16 jackets; Sheet Metal, 1C3

5M520: Qty. 30 jackets; Machining Branch, 1C2

Option Year Two Pricing-

1. Green Fire Retardant Welders Jackets- Weld Shop 1C4, (5M530) Laundered Cost $________ ea.

Replacement Cost $________ ea.

2. Navy Fire Retardant Coveralls- Plating Branch, 1E, SOD (5M220) Paint Branch, 1E SOD (5M230) Laundered Cost $________ ea.

Replacement Cost $________ ea.

3. Navy Fire Retardant Coveralls- System Paint, Bldg 9, (5M330) System Prep, Bldg. 30, (5M320)

Laundered Cost $________ ea.

Replacement Cost $________ ea.

4. Navy 100% Cotton Coveralls- Component Prep Branch, 1E SOD, (5M210) Laundered Cost $________ ea.

Replacement Cost $________ ea.

5. Laundry Bag, Laundered Cost $________ ea.

Replacement Cost $________ ea.

6. Towels Laundered Cost: $________ ea.

Replacement Cost: $________ ea.

7. Warm Up JKT-65/35 Knit Cuff (Blue);

5M510: Qty. 16 jackets; Sheet Metal Branch, 1C3

5M520: Qty. 30 jackets; Machining Branch, 1C2

11. 0 Miscellaneous

11.1 The contractor shall have full responsibility for the costs of any damage or loss to their equipment. The contractor is also responsible for damages to any government property caused by the negligence of the contractor or their employees.

11.2 The COR for this contract is Colleen Napolitano at 570-615-6196

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 17-JUN-2016 TO

N/A SEE BELOW FOR SEPARATE SHIPPING

INSTRUCT

XXX

XXX PA 00000

0002 POP 17-JUN-2017 TO

16-JUN-2018

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 17-JUN-2018 TO

16-JUN-2019

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 17-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY FULL TEXT

CONTRACTOR VEHICLES, TRAILERS AND EQUIPMENT (JAN 2012) ACC-APG TYD 5152.246-4000

All contractor owned, rented or leased vehicles, trailers and/or equipment for use on site, shall be identified with the contractor’s company name, job site description, point of contact and phone number where the contractor can be reached 24 hours a day. The contractor shall ensure all referenced items are to be checked for proper operation, leaks, etc. prior to delivery to Tobyhanna Army Depot. The contractor shall coordinate with the Contracting

Officer’s Representative or assigned Government point of contact prior to leaving any of the referenced items unattended at the site.

Section I - Contract Clause

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice as 2-IN-1

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Destination

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0303 Issue By DoDAAC W25G1V Admin DoDAAC W25G1V Inspect By DoDAAC W25G1V Ship To Code W25G1V Ship From Code Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the ``Send Additional Email Notifications'' field of WAWF once a document is submitted in the system.

colleen.m.napolitano.civ@mail.mil Acceptor kenneth.d.schoenberger.civ@mail.mil Purchasing Agent

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

david.k.kern2.civ@mail.mil 570-615-8733

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)