SOW Waste Water_PA022 (JD)( ML).pdf

STATEMENT OF WORK

99th Readiness Division Directorate of Public Works Fort Dix, New Jersey 08640

Project Name: Waste Water Treatment Services O&M

Project Location: Edgemont USARC 2101 South Delchester Road Newtown Square, PA 19073

Primary POC/RFOS: Michael Laux Cell: 609-610-3767 Secondary POC/AFOS: Christopher Drewen Cell: 717-615-4736

FAC COR: Lester Ramirez Cell: 215-300-9921 FET: Scott Henry Cell: 570-527-7961

1.0 BACKGROUND

1.1. Contractor support is needed to operate, maintain, test and provide p e r m i t - required reports for the waste water treatment comprised of a sanitary sewer drip disposal irrigation system and an industrial wastewater holding tank at the Edgemont US Army Reserve Center (USARC) at 2101 South Delchester Road, Newtown Square, Pennsylvania 19073.

1.2. The drip disposal consists of a 0.54 drip field with six zones each containing a minimum of 11,250 feet of drip tubing & the industrial wastewater tank is 13,450 gallons.

1.3. The State of Pennsylvania has a National Pollutant Discharge Elimination System Water Quality Management Permit, administered by the Pennsylvania Department of Environmental Protection (PADEP) effective September 01, 2021 to August 31, 2026 with a new permit expected to be issued after August 2026.

1.4. The Edgemont USARC is registered with the PADEP under this Water Quality Permit, and has been issued a siste-specific registration number PA2314401. This permit regulates the operation and maintenance of the seweage drip disposal system or part thereof, for the direct discharge of treated sewage into the water of the State.

1.5. A contractor with at least a Class-D E-2,4 certificate for Wastewater Treatment Plant Operators issued by the State of Pennsylvania is needed for the operations and maintenance of the wastewater treatment plant to remain in compliance with this permit.

2.0 GENERAL REQUIREMENTS

2.1 Contractor shall furnish all labor, equipment, materials, supervision, transportation and technical guidance to operate, maintain, test and provide required reports for the waste water treatment, drip irrigation & industrial wastewater holding tank at the Edgemont U.S. Army Reserve Center, 2101 South Delchester Road, Newtown Square, Pennsylvania 19073.

2.2 The Contractor is obligated to verify all specification requirements at his on-site visit before starting the project. No extra compensation shall be allowed for the contractor who does not attend the on-site visit and who does not appreciate the difficulty of the contract specifications. Any discrepancies or changes must be verified and confirmed in writing with the Regional Facilites Operations Specialist (RFOS).

2.3 The RFOS may inspect the work at any time during the contract period, and reserves the right to stop or terminate the contract if all work does not comply with the specifications provided. The presence or absence of the RFOS shall not relieve the Contractor from strict compliance with these plans and specifications.

2.4 Unless otherwise specified, the Contractor shall perform the work between the working hours of 0730 and 1600 (7:30 AM - 4:00 PM), Monday through Friday, excluding legal holidays. NO EXCEPTIONS. Work on military training holidays only with prior coordination with Center Coordinator.

2.5 The Contractor shall be responsible for any damages caused by him or the subcontractors during the performance of this contract, and shall be required to reimburse the United States Government for the cost of any repairs resulting from those damages, or the Contractor/ Subcontractor shall make the necessary repairs to the satisfaction of the United States Government.

2.6 The Contractor shall be required to leave the job site in a safe and secure condition at the end of each workday.

2.7 The Contractor shall ensure compliance with all applicable Federal, State, and Local Municipal environmental regulations concerning the protection of land and water resources. The types and quantities of all hazardous materials brought to the job site shall be reported to the 99th RD DPW Regional Environmental Protection Specialist, Mr. Gabriel Franklin, at gabriel.m.franklin2.ctr@army.mil or (732)-691-9114.

2.8 Unless otherwise specified, all materials and/or equipment used in the performance of this contract shall be new and unused, and shall be in the original manufacturer's carton. All materials stored on the job site must be protected from the elements.

2.9 The government, at no cost to the Contractor, will provide electrical power and water required in the performance of this contract.

2.10 Prior to commencing any work, the Contractor shall submit a schedule of operations to the R F O S .

The schedule shall be subject to change in order that the Contractor's operations do not conflict or otherwise disrupt normal operations of the government in the facility involved.

2.11 The Contractor shall notify the RFOS a minimum of 72 hours prior to commencing work and prior to completing work on this contract.

2.12 All work shall be completed in the negotiated time frame.

2.13 Compliance with the provisions of this contract by subcontractors shall be the sole responsibility of the Contractor.

2.14 The Contractor must possess at least a Class S certificate for Wastewater Treatment Plant Operators issued by the State of Pennsylvania.

3.0 INSPECTION OF WORK

Technical surveillance of workmanship and inspection of materials for work being performed under this contract shall be the responsibility of the RFOS. This provision in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract.

3.1 The government reserves the right to undertake performance by Government forces or other Contractors, the same type of similar work as contracted for herein, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

4.0 SAFETY AND ACCIDENT PREVENTION

4.1 In performing work under this contract, the contractor shall

4.1.1 Shall comply with all OSHA Rules·, Regulations and US Army Corps of Engineers Safety and Health Requirements Manual, http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm

5.0 FIRE AND SAFETY REQUIREMENTS

5.1 The Contractor shall comply with all Federal, state, local and installation safety regulations, Engineer Manual, EM 385-1-1 (http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm ) and all applicable OSHA Standards. Contact the 99th RD Safety Office.

6.0 WORK PERFORMANCE

6.1 All work performed under this contract shall conform to the best practices of the trade or class of work involved and shall be executed in a careful and orderly manner by workmen skilled in their respective trades.

7.0 OCCUPANCY

7.1 The areas in which the work is to be done may be occupied during the performance of work under this contract. Other maintenance and repair may also be concurrently performed in the building. The Contractor shall not receive any additional compensation due to the conditions brought about by this occupancy and usage by the Government. It shall be the Contractor's responsibility to coordinate with the RFOS, and to schedule and perform his work in such a manner as to create the least possible interference with the conduct of normal activities within the areas. The Contractor shall not block more-than one access of the building at any time, nor shall he disrupt the existing parking arrangement at any of the building parking areas without prior coordination with the RFOS.

8.0 SUBMITTALS

8.1 The following shall be submitted by the Contractor to the Contracting Officer and 99th RD DPW:

a. INSPECTION LOGS: The contractor shall provide logs for all O&M and inspections onsite

9.0 DAMAGE

9.1 The Contractor shall be responsible to repair and/or replace any damage caused by the Contractor at the site, at no additional cost to the Government, and at the discretion of the Contracting Officer.

10.0 CONTRACTOR QUALITY CONTROL

10.1 In the event the Contractor utilizes the service of a commercial testing laboratory, the Contracting Officer reserves the right to check laboratory for Pennsylvania Laboratory Accreditaton for compliance with the standards set forth in the contract specifications.

10.2 The contractor shall make sure that all precautions are taken to prevent contamination of laboratory samples taken as part of the work of this contract. The contractor shall identify these precautions in their Work Plan.

11.0 DEFINITIONS

11.1 Where the words "Special Contract Clauses" or "Special Clauses" appear in test provisions, the technical specifications, or on contract drawings, it shall be taken to mean "Special Contract Requirements".

11.2 Throughout this contract, the word "indicated'', "shown", or "specified" shall mean indicated, shown, or specified in the drawings and/or specified in the specifications.

http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm%20)

11.3 Throughout this contract, the words "as directed" "inspected'', "selected", or "accepted" shall mean as directed, inspected, selected or accepted by the RFOS. The words, "approved" or "authorized" shall mean approved or authorized by the Contracting Officer. These definitions are provided as guidance for the contractor, and shall service as the governing interpretation when this language appears within the body of this contract and apparently conflicts with the above.

12.0 CONDUCT OF EMPLOYEES

12.1 The contractor is fully responsible for the performance and conduct of his employees at all times while on post performing under the contract. The Contractor shall not allow any employee to perform work under the contract while under the influence of alcohol, drugs or any other incapacitating agent. Military police and other law enforcement personnel on post have the right to deny entry to post or remove from post any contractor employee for misconduct, which endangers the health or safety of people or property or for reasons of security.

In addition, the Post Commander may bar an individual from entering the post under the authority of 18 U.S.C.

1382. Removal from post of a contractor employee in accordance with above shall not relieve the Contractor from the requirement to meet all of the terms and conditions of the contract.

13.0 SMOKING POLICY

13.1 Contractor employees will abide by the DOD Smoking Policy.

14.0 HOLD HARMLESS

14.1 The Government, it’s Officers and Agents will be free from liability for any negligence occasioned by the Contractor's operations, employees or equipment. In addition, the Contractor will reimburse the Government for any damage and/or loss that occurs as a result of the Contractor's negligent operations, employees or equipment.

14.2 The contractor shall hold the Government harmless against any liability imposed by a Federal, State, or Local regulatory agency, resulting from the negligent acts or willful misconduct of the contractor to include assessment of a civil or administrative penalty or fine.

15.0 APPLICABLE DOCUMENTS

15.1 Pennsylvania National Pollutant Discharge Elimination System Water Quality Permit # PA2314401, administered by the Pennsylvania Department of Environmental Protection (PADEP) September 1, 2021 to August 31, 2026 (Attachment A).

16.0 SECURITY

16.1 At all times during the performance of work within this facility, the Contractor and his or her employees shall remain cognizant of the security restrictions existing within the facility. The Contractor's employees shall ensure that any doors, windows or access panels which may have been opened for them during the course of the work period are secured at the end of the day.

17.0 INSPECTOR GENERAL'S (IG) AUTHORITY TO INSPECT CONTRACTORS

17.1 The Inspector General shall have access to the Contractor's facilities, employees, operations, and records at the site where work is being performed at all times to conduct inspections or for other purposes.

Where feasible, advance notification of an IG inspection or investigation will be provided to the Contractor by the Contracting Officer.

18.0 UTILITIES

18.1 The Contractor shall be permitted to use existing utilities at each building location when available, to the extent needed to accomplish work on a "no charge" basis.

19.0 99th RD POINTS OF CONTACT (POC)

19.1 The primary POC for this Scope of Work:

19.1.1 The Regional Facility Operations Specialist (RFOS), Mr. Michael Laux, 609-610-3767, michael.v.laux.cvi@army.mil

Supporting Operations personnel are listed below:

19.1.2 Area Facility Operations Specialist (AFOS), Mr. Chris Drewen, 717-615-4736, christopher.l.drewen.ctr@army.mil

Supporting Environmental personnel are listed below:

19.1.3 Mr. Justin Drigon, Environmental Compliance Manager, (609)562-6353, justin.j.drigon.civ@army.mil

19.1.4 Mr. Gabriel Franklin, Regional Environmental Protection Specialist (REPS), (732)-691- 9114, gabriel.m.franklin2.ctr@army.mil

20.0 TASKS

20.1 Schedule of Operations: The contractor shall provide a brief letter plan describing the proposed work schedule. The schedule shall be submitted to the 99th RD DPW RFOS and Environmental Compliance Manager for review, comment, and approval before beginning any activities. The schedule shall include:

20.1.1 Identificaton of any materials and/or equipment need to be stored onsite as well as where they will be stored. All materials and/or equipment shall be new and unused, and shall be in the original manufacturer's carton as well as protected from the elements.

20.1.2 The specifications for the equipment to be used for mowing

20.1.3 Observations and decisions made about the sampling procedures during the site visit including who the Point of Contacts (POCs) are and what the site access procedure will be.

20.1.4 The criteria and methods for obtaining and analyzing the samples (i.e. laboratory analysis and holding times) and completing the required documents as per the state permit requirements.

20.1.5 Sampling methods and descriptions of techniques the contractor will use to prevent cross contamination.

20.1.6 The certified laboratory to be utilized for sampling.

20.1.7 Operation and maintenance techniques.

20.1.8 Inspection log management and storage.

20.1.9 Inspection forms.

20.2 Contractor shall provide all required operations, preventative maintenance, and testing for the waste water treatment drip irrigation system & industrial wastewater holding tank at the U.S. Army Reserve Center, Edgmont, PA

20.3 Semi Monthly Mowing

20.3.1 Maintain landscape surface contouring and other measures to divert stormwater away from the treatment facilities and discharge absorption areas and prevent damage to the pipes. Provide regular maintenance of the vegetation to maintain the cover as designed.

Mowing shall be completed semi-monthly from 1 April to 31 October using equipment with 5 pounds max of ground pressure per square foot.

20.4 Signage

20.4.1 If current signage becomes damaged or missing re-post signs to replace the existing ones.

Inside signs should be posted conspicuously in restrooms and at other locations where sanitary drains are connected to the drip irrigation system. Outside signs shall be re-posted around the perimeter of the drip irrigation system to protect the absorption area from physical damage especially compaction from vehicular traffic. See Attachment D for examples.

20.4.2 There are approximately thirty (30) 5 x 8 inch signs in the restrooms, kitchens, break rooms, and custodial closets. Inside signs are laminated pieces of white paper that are used to inform personnel that the plumbing fixtures are for domestic waste only

20.4.3 There are three (3) 12 x 18 inch signs outside on the drip irrigation field. Outside signs are made from coroplast and are used to inform personnel to stay off of the drip field.

20.5 Monthly Compliance Testing

20.5.1 The contractor shall only utilize a laboratory certified for testing by the PADEP. If the contractor changes certified laboratories at any time, the contractor shall notify the 99th RD within 3 calendar days, and the contractor shall provide notification to PADEP, as required.

20.5.2 Contractor shall sample the system effluent from the waste water treatment drip irrigation system, in accordance with the monitoring requirements identified in the current wastewater permit (see Attachment A, PA022 Water Quality Management Permit).

20.5.3 Collection of samples taken shall be recorded on a Chain of Custody Record, with the date and time of collection and date and time of each transfer of custody of the samples.

20.5.4 Results of field testing of samples shall be recorded and provided to the lab.

20.5.5 The contractor shall notify the 99th RD and RFOS within 24 hours when sample results come back with a non-compliance.

20.5.6 Results from monitoring shall be reported electronically each month on the PADEP eDMR website.

20.5.7 The contractor shall ensure that all sampling is completed early in the monitoring period to ensure that DMR submission are completed on time.

20.5.8 The contractor shall complete the submission to the PADEP eDMR website no later than the 25th of the following month.

20.5.9 The contractor shall notify the 99th RD upon completion of the submission.

20.5.10 The contractor shall send an electronic copy of the DMRs submission to the 99th RD

RFOS and REPS within 3 days of submission.

20.5.11 A hard copy of the DMRs shall be submitted to Edgemont Township within 25 days of the following month.

20.6 Monthly Inspections

20.6.1 Contractor shall inspect the waste water treatment system monthly.

20.6.2 Contractor shall maintain a log, recording the date and time of each inspection of the system.

20.6.3 At a minimum, the contractor shall inspect the following once per month:

20.6.3.1 Walk the field and record any visible wet spots from the drip system

20.6.3.2 Verify power light and run lights are on

20.6.3.3 Check liquid level in the pump tank to confirm switch operation

20.6.3.4 Ensure there are no leaks

20.6.3.5 Ensure system is operating efficiently

20.6.3.6 Examine hydraulic unit filter and clean as needed

20.6.3.7 Examine hydraulic unit components for leaks, tubing crimps, and other problems

20.6.3.8 Ensure the air release valve boxes work efficiently

20.6.3.9 Determine how many zones are in operation and the installed flow rates from the installation records

20.6.3.10 Check flow rates for all zones

20.6.3.11 Examine and clean effluent tank and pump screens, filters, and floats

20.6.3.12 Measure solids level in all tanks

20.6.3.12.1 Pre-treatment tank

20.6.3.12.2 Settling Tank

20.6.3.12.3 Dosing Tank.

20.6.4 Water Holding Tank (OWS)

20.6.4.1 The contractor shall perform an inspection of the Water Holding Tank (OWS) connected to the wash rack.

20.6.4.2 The contractor shall measure and record the amount of sediment, water and petroleum levels in the Water Holding Tank.

20.7 Replacement of Top Soil Drip Irrigation Field

20.7.1 If required the contractor shall purchase, deliver and manually spread fresh top soil in the late spring/ early summer months over the drip irrigation field to cover drip lines/piping that have been exposed.

20.7.2 If pipes are exposed and top soil is required. The contractor shall seed and mulch the drip irrigation field (0.54 acres) to stabilize the top soil.

20.8 Settling tank service

20.8.1 Remove septage or other solids from the 3,750 gallon pretreatment tank (Septic Tank #1) and the 5,000 gallon settling tank (Septic Tank #2) once per year when inspections reveal that the tanks are filled with solids or scum in excess of one-third of the liquid depth of the tank.

20.8.2 Contractor shall provide to Edgemont Township and the 99th RD the pumping reports within 30 days of services being performed. Proof of submittal to the Township shall be submitted to the 99th RD electronically.

20.9 Water Holding Tanks (OWS)

20.9.1 Remove petroleum, contaminated water and/ other solids from the 2,000 gallon Water

Holding Tank (OWS) connected to the Wash Rack once per year when inspections reveal that the tank is filled with water, petroleum or solids. Provide to the 99th RD the pumping reports within 30 days of services being performed

20.10 Semi Monthly Inspections

20.10.1 The contractor shall provide semi-monthly inspections and testing of four (4) lift stations.

20.10.2 The date, time, and inspection completed shall be kept in the onsite log. Any problems with the system shall also be noted in the log.

20.10.3 The contractor shall inspect, at a minimum, the following:

20.10.3.1 Manually check the operation of each lift station

20.10.3.2 Check for a clogged pump impeller, discharge piping, or grinder inlet

20.10.3.3 Determine if the lower seal and pump is leaking by checking the red light on the control box

20.10.3.4 Check the overload reset

20.10.3.5 Examine to see if grease or solids have accumulated around the pump and clean when necessary

Drigon, Justin J CIV USARMY 99 RD (USA) This was needed for the last contract period. I defer to Mike/Gabe if this is still needed for this contract period. I was under the impression that once new top soil and grass was grown, that should be it.

20.10.3.6 Provide routine landscape maintenance to ensure the lift stations are free of grass, weeds, vines, etc.

21.0 ANTITERRORISM (AT) AND OPERATIONS SECURITY (OPSEC)

21.1. AT LEVEL 1 TRAINING. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area.

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the RFOS or to the contracting officer, if a RFOS is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil or non-CAC card holders http://jko.jten.mil/courses/atl1/launch.html

21.2. ACCESS, GENERAL PROTECTION, AND SECURITY POLICY AND PROCEDURES.

Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

21.2.1 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

21.3 iWATCH TRAINING. The contractor and all associated subcontractor employees shall brief all employees on the local iWATCH program (training standards are provided by RFOS. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the RFOS. This training shall be completed within 30 calendar days of contract award and with 30 calendar days of new employees commencing performance with the results reported to the RFOS not later than 5 calendar days after contract award.

21.4 OPSEC TRAINING. Per Army Regulation 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of reporting for duty and annually thereafter.

http://jko.jten.mil/

21.5 Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

22.0 CONTRACTOR MANPOWER REPORTING (CMR)

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 99th RD via secure data collection site. The contractor is required to completely fill in all required data fields using the following address:

http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website”.

23.0 ATTACHMENTS:

23.1 Pennsylvania National Pollutant Discharge Elimination System Water Quality Permit # PA2314401, administered by the Pennsylvania Department of Environmental Protection (PADEP) September 1, 2021 to August 31, 2026 (Attachment A).

23.2 Site Plan, System specifications and design drawings (Attachment B)

23.3 Drip Dispersal System Operating Manual (Attachemnt C)

23.4 Signage Exampels (Attachment D)