Attachment 00001 - Statement of Work 160th MP BN 5-13-2026.docx

Statement of Work (SOW) Lodging-in-Kind and Meals

160th HHC

222 AUSLEY ROAD

TALLAHASSEE, FL, 32304

1. GENERAL: This is a non-inherently governmental/non-personal services contract to provide Lodging-in-Kind and meals.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to accomplish the tasks outline in the of Military Service Members, Department of Defense Civilians, and any Government Officials.

2. OBJECTIVE/SCOPE: Lodging-in-Kind and Meals are required to support Military Service Members of the 160th Military Police Battalion attending Home Station Annual Training in Tallahassee, FL 32304.

3. PERIOD OF PERFORMANCE: 30 May 2026 through 13 June 2026

4. PLACE OF PERFORMANCE:

a. The Lodging Facility shall be within a 25-mile radius of Home Station Annual Training in preparation for Annual Training in Tallahassee, FL. The distance shall be calculated by utilizing Google Maps.

b. Meals shall be furnished/supplied at US ARMY Reserve Center, 222 Ausley Road, Tallahassee, FL 32304.

5. Requiring Activity Point of Contact (POC): The following POC shall be utilized for the performance of the requirement. They shall not be contacted through the procurement process.

Name: Mr. Austin M. Brown Title/Rank: 160th MP BN /LMS/ GS-09 Email: Austin.m.brown22.civ@army.mil Phone Number: 850-339-9067

6. SPECIFIED SUPPORT:

a. Lodging: Rooms shall house two Military Service Members per room except those Military Service Members holding Commander ranking positions, which shall be authorized single rooms. Therefore, the Lodging Facility shall support a total amount of [2 Single and 46 Double] occupancy rooms for [94] military service members checking in on 30 May 2026 and checking out on 13 June 2026. A detailed breakdown of the individual day, date, and number of rooms has been provided in Table 1, below.

TABLE 1

TOTAL NUMBER OF ROOMS FOR LODGING: [48]

i. Each room shall contain at a minimum; television with cable access, internet access, iron and iron board, and alarm clock. Double Occupancy rooms shall have two standalone beds (Roll-away beds, pullout sofas, cots, etc. do not constitute a bed and cannot be considered a double occupancy room).

ii. Personal expenses in guest rooms, such as ordering movies, telephone fees, laundry, parking and room service… etc. shall be paid by the guest.

iii. The Government cannot exceed the per diem rates for lodging in accordance with the Joint Travel Regulation.

iv. The Requiring Activity will conduct a site visit prior to award of the contract to ensure that the facility meets the criteria stated within this SOW.

v. A rooming roster shall be provided to the contractor no later than 48 hours before checking in. The roster may include each military service member’s name, rank, gender, check-in date, and total number of days authorized.

b. Meals: Military Service Members shall have access to 2 Meals per day in accordance with Army Regulation 30-22. A detailed breakdown of the meal, day, date, availability, and number of meals has been provided in Table 2, below.

TABLE 2

TOTAL NUMBER OF MEALS: [0 meals] (If contracted hotel provides a cooked breakfast then we will not need to have breakfast contracted.)

i. Breakfast: Provider shall furnish a healthy, balanced and nutritional meal in accordance with Army Regulation and Policies.

ii. Dinner: Provider shall furnish a healthy, balanced and nutritional meal in accordance with Army Regulation and Policies.

The dining area shall have a room capacity that can accommodate up to 130 military Service Members.

Special dietary restrictions will be identified and accommodated on an as needed basis. Food and beverage charges are based upon a total of servings per meal. All utensils, plates, napkins, etc. shall also be provided by the contractor.

The Government cannot exceed the per diem rates for breakfast, lunch and dinner in accordance with the Joint Travel Regulation.

7. HEALTH, SAFETY AND SECURITY:

a. Lodging:

i. All rooms shall be located in the same facility under the same roof. The use of two separate Lodging Facilities or two separate buildings to house Military Service Members is unacceptable.

ii. Access to individual rooms shall have interior access. All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each room occupant shall be provided with a room key.

iii. The Lodging Facility shall have accessible parking area and the location shall be in a low crime area, with security cameras or a security guard on property for after hour protection at the facility. The government may utilize information obtained, to include, but not limited to, local, state or federal law enforcement reports and/or https://www.areavibes.com to assess crime within the area of the facility.

iv. Daily custodial services shall include, but not limited to; room cleaning, bed making, linen change (as required), quantities of soap, bath towels, hand towels, sanitized drinking glasses, facial tissues, and a cloth bath mat.

v. Bathrooms shall be in a sanitary condition. Bathrooms shall contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms shall have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains.

vi. All rooms shall be non-smoking and free of bed bugs, lice, rodents, mold or anything that will make the living conditions unsafe and/or unhealthy.

vii. Rooms shall be cooled by refrigerated air conditioning, and adequately heated with individual temperature controls in each room.

viii. The Lodging Facility shall have efficient procedures and operating instructions for the effective handling and return of lost-and-found items to their rightful owners. Any/all found items shall be stored in a secure area. The housekeeping staff shall maintain a log annotating all found property by building, room, date found, by whom, and disposition of the property. This log shall be transferred to the front desk when housekeeping is not available. Attempts shall be made to contact departed guests as soon as possible regarding their forgotten belongings.

ix. The Lodging Facility shall comply with all applicable fire and safety codes and regulations. Electrical outlets shall be available and in good working condition. The Lodging Facility presented to the Government shall be Federal Emergency Management Agency approved.

b. Meals:

i. The contractor shall be responsible for all aspects of food preparation for each meal delivered, including but not limited to acquisition, menu/food preparation, and transportation.

ii. The contractor shall follow all local, state and federal health and safety guidelines for food preparation and transportation.

8. ELECTRONIC INVOICING: The Wide Area Workflow system in the method to electronically process vendor payment request and receiving reports, as authorized by Defense Federal Acquisition Regulation 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

9. ADVANCE NOTIFICATION PERIOD: The Government reserves the right to cancel any or all portions of a reservation 48 hours prior to the start date. The cancellation notice shall be issued by the Contracting Officer.

10. ROLES AND RESPONSIBILITIES:

a. CONTRACTOR: A supplier, vendor or third party awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime contractor.

b. CONTRACTING OFFICER: The Contracting Officer is the only official with the expressed authority to obligate the Government or make changes to the contract/agreement. Under NO circumstances shall changes to the contract/agreement, be made without the written consent of the Contracting Officer.

c. LODGING FACILITY: A hotel, motel or other establishment in which are used on a transient basis, and includes customary amenities and facilities operated as part of, or associated with, the lodging facility. May also be known as the subcontractor to the prime contractor.

d. MEAL PROVIDER: A supplier or vendor responsible for all aspects of food preparation for each meal delivered, including but not limited to acquisition, menu/food preparation, and transportation. May also be known as the subcontractor to the prime contractor.

e. REQUIRING ACTIVITY (POC): This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

f. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor; therefore, the Government will communicate with the prime contractor who in turn communicates with the subcontractor.

11. REFERANCES:

a. Joint Travel Regulation, https://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf

b. Army Food Program, Army Regulation 30-22, https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ARN7458_R30_22_FINAL.pdf

c. Army Food Program, Pamphlet 30-22, https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ARN18456_P30_22_FINAL.pdf Version – 22 November 2021