Attachment 0004 - Site Visit Instructions.pdf

Site Visit:

To assist in the preparations of creating a proposal, site visits will be held with each individual interested party. This will allow the opportunity for potential offerors to inspect the site where the maintenance and emergency repairs are to be performed to better understand the requirement. The site visit open period will be on the following dates: Tuesdays, October 8th, 15th, 22nd, 2024, or Thursdays October 10th, 17th, 24th 2024. All appointments will be made on a first come first serve basis between the hours of 0900-1400 Eastern Standard Time (EST) each day.

Offerors or quoters are urged and expected to inspect the sites where emergency repairs and/or maintenance of testing equipment’s and supporting devices are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Offerors are limited to the number of personnel they can bring for the site visit. Offerors shall not bring more than 2 personnel each. Local hazard familiarization will take place at the building(s) upon arrival.

Offerors shall submit all questions posed during the site visit in writing with five (5) business days of the site visit. The Government responses will be posted on sam.gov as an amendment to the solicitation.

a. Offerors may request a site visit by contacting Tabitha Dombroski at tabitha.j.dombroski.civ@army.mil.

Contact Ms. Tabitha Dombroski, email tabitha.j.dombroski.civ@army.mil to set up an appointment for the site visit. Offerors will be required to provide the full name of individual(s) attending the site visit, vehicle make(s), model(s), license plate #(s) and state of license.

All requests shall cc the following people:

Contract Specialist – Ms. Donna Vanessa GILL-CADOGAN donna.v.gill-cadogan.civ@army.mil.

b. Participants will meet at:

LOCATION: The visitor Control Center, Bldg. 1136, Picatinny Arsenal, NJ 07806-5000 POC:

Tabitha Dombroski, COR, (520) 672-5733.

Please Note: Building 1136 is the Visitor Center, buildings 3106, 3109, 3111, 3145, 92, 3150, 3518, 908, 312 are where the services are needed.

The POC needs to have all offeror site visit information NLT Monday, October 7th, 14th, 21st 2024, or Wednesday October 9th, 16th, 23rd 2024 respectively to the above site visit dates to coordinate post and building access. Due to the nature of the work associated with this requirement all the mailto:tabitha.j.dombroski.civ@army.mil mailto:tabitha.j.dombroski.civ@army.mil mailto:donna.v.gill-cadogan.civ@army.mil mailto:donna.v.gill-cadogan.civ@army.mil personnel for the site survey shall be U.S. Citizens. Additionally, all visitors must be us citizens and will be subject to a criminal background check upon arrival at the Visitor Control Center, Picatinny, NJ 07806. Therefore, offerors shall complete the attached NCIC III Release Form prior to arrival at the Visitor Control Center. These forms shall NOT be emailed or sent to the Contract Specialist or Contracting Officer listed above. This form shall be completed and brought to the visitor's center upon arrival. Please note that offerors interested that do not attend or schedule a site survey are still permitted to respond to this notice.