W15QKN-24-R-5010 - Questions and Answers.pdf

PleW15QKN-24-R-5010 Custodial Services Horsham, PA206

Questions and Answers Dated 02 April 2024

1. Is there an incumbent for this award? If so, what is the solicitation (contract) number and contract value?

RESPONSE: The Incumbent contractor was GermRIP LLC, Purchase Order W15QKN- 22-P-5059. The total contract value for a 12-month base plus four option years is $119,000.00.

2. Will there be a janitor's closet which we can be utilized for storage of supplies and chemicals?

RESPONSE: Yes, there are 3 janitorial closets and a caged storage area available for storage.

3. In the contract it states that all contractor employees must speak clear English, this would be difficult as not all of our employees speak English clearly, would an English-fluent team leader on site be sufficient?

RESPONSE: Per the Performance Work Statement: “1.5.6. PERSONNEL. The Contractor shall provide the Contracting Officer, and the Contracting Officer Representative (COR) or Regional Facilities Operational Specialist (RFOS) with a list of the names of employees or alternates to be employed in performance of the work 15 calendar days of performance start date. All contractor employees must be able to communicate clearly in the English Language. The Contractor shall also notify the COR or RFOS with any additions or deletions to the list of employees immediately.”

4. For the annual VCT work, are we able to do that after hours at all based on the type of work that involves and the higher risks of falls if people walk through the stripper on the floor while we are trying to strip the VCT.

RESPONSE: No. See section 1.5.3 of the Performance Work Statement for hours of operation.

5. For building AMSA Bldg. # OMS we are cleaning room 144 (Elec/ Comm) as it was stated as an area to be cleaned on the Service Plan, but the area was not opened during the site visit and stated we are not.

RESPONSE: Room 144 does not require cleaning. Please refer to the revised Floor Plan labeled Attachment 0002 – Floor Plan Custodial Horsham PA206 Rev 1.

6. Can I please be sent the wage determination attachment for this contract as there is not one out there on SAM.gov.

RESPONSE: Attachment 0003 - Wage Determination Number 2015-5791 Rev 24 -dated 26 December 2023 is uploaded to SAM.gov.

7. How many drills monthly?

RESPONSE: This information cannot be provided at this time.

8. How many service personnel attend the drills?

9. Are the drills held on weekends or weekdays?

10. How often is there desk training?

RESPONSE: Not Applicable.

11. How many small trash cans?

RESPONSE: 1 per office, cubicle, and workstation.

12. How many large trash cans?

RESPONSE: 1 per classroom and latrine, and multiple large trash cans throughout the large common areas.

13. Will the army provide a large trash bin to transport collected trash to the dumpster?

RESPONSE: No.

14. Is there a specific type of hand soap needed?

RESPONSE: Refer to Section 4.1 of the Performance Work Statement

15. How often is the Ceramic/grout scrub frequency?

RESPONSE: The ceramic/grout scrub cleanings occur during the semi-annual and annual services. Refer to Section 5.6 through 5.6.2.2 for Semi-annual services, and section 5.7 through 5.7.1.3 for Annual Services.

16. How many employees work at the location daily?

17. How often are the 2 sets of steps serviced?

RESPONSE: Monthly.

18. What is the normal use of building people wise, light as the walk through or more 50-100 staff. Does it vary throughout the year? (not only cleaning wise but supplies)

RESPONSE: Usage varies throughout the year.

19. How does the invoicing work? Billing for semi-annually at the time or broken down to 12 month or biweekly flat fee since this is a flat fixed price contract.

RESPONSE: Invoices must be submitted through Wide Area Workflow, in accordance with DFARS Clause 252.232-7006, “Wide Area Workflow Payment Instructions (JAN 2023).” Semi-Annual Services have a quantity of 2 and can be invoiced for twice a year, after completion of satisfactory services.

20. Can the "weekly" clean be completed over multiple days?

RESPONSE: Weekly services shall be performed in accordance with the Performance Work Statement.

21. When is the expected start date for the contract?

RESPONSE: The anticipated performance is mid to late April 2024.

22. Does Executive Order 14026 or Note: Executive Order (EO) 13706 apply to this solicitation?

RESPONSE: In accordance with Wage Determination # 2015-5791, Rev. 24, dated 26 December 2023, Executive Orders 14026 and 13706 apply to this requirement.

23. For each ITEM NO. for the Pricing Sheet, I'm not seeing where it clearly states the task/work for the ITEM NO. Can that be stated clearly so I can provide an accurate price for this solicitation?

RESPONSE: The tasks required for each Contract Line Item Number (CLIN) can be found within the Performance Work Statement.

24. Can you tell me how often we are cleaning the urinals, toilets, and sinks (5.3.3.4)

RESPONSE: Refer to 5.3 of the Performance Work Statement section 5.3.

25. Are there any services to windows?

RESPONSE: Refer to Section 5.5.1.3 of the Performance Work Statement.

26. Where does the garbage go from the cleanings? I did not see a garbage disposal area or dumpster that we would use during the cleanings.

RESPONSE: Refuse and Recycling dumpsters are in an enclosure in the parking lot between the two buildings.

27. When would the preferred time be for the first VCT floor strip and wax?

RESPONSE: Refer to Section 2.7.1 of the Performance Work Statement.

28. May we have the list of those who attended both site visits?

RESPONSE: Please file a Freedom of Information Act request.

29. What are the manufacturers and model numbers of the paper towel dispensers being used?

RESPONSE: The manufactures and model numbers vary.

30. Can you provide a recent redacted purchase order of consumable supplies (paper towels, tissue paper, etc.) as a sample of level of consumption on supplies?

RESPONSE: This information cannot be provided.

31. Does an actual COI need to be included in the proposal, or would a commitment letter be sufficient?

RESPONSE: In accordance with Solicitation W15QKN-24-R-5010, Instructions to Offerors #12, Completing a Quote for Submittal, (e), “Offerors shall submit with their offer, their valid Certificate of Insurance, as prime contractor, in accordance with the requirements and applicable insurance amounts set forth within the solicitation at FAR clause 52.228-5, “Insurance – Work on a Government Installation,” and “Insurance Requirements.” Failure to provide any applicable information required by this solicitation may result in the Offeror being deemed non-responsive and ineligible for award.

32. Are there any specific instructions on the required format for the quote in addition to item 12 on page 4? I.e., technical volume, Past Performance Volume, page limits, proposal format, etc.?

RESPONSE: There are no additional requirements other than Solicitation W15QKN-24- R-5010, Instructions to Offerors #12, Completing a Quote for Submittal.

33. Section 5.3.3.5 of the Performance Work Statement states “The contractor shall provide soap/paper dispensers if no permanent dispensers are available in the restrooms.” Why wouldn’t they already be there and how can we price replacements if we don’t know how many would need to be replaced?

RESPONSE: Replaceable dispensers are currently used at the facility and were visible during the on-site visit.

34. 5.3.2.1 (Weekly) and 5.5.2.1 (Monthly) appear to be the same. If they are done weekly, they don’t need to be done monthly. Please advise.

RESPONSE: Refer to Sections 5.1 through 5.3.3.6 for all Weekly Services and Sections

5.5 through 5.5.3.1 for Monthly services.

35. 5.3.2.2 (Weekly) and 5.5.2.2 (Monthly) are the same. If they are done weekly, they don’t need to be done monthly. Please advise.

RESPONSE: Refer to Sections 5.1 through 5.3.3.6 for all Weekly Services and Sections

5.5 through 5.5.3.1 for Monthly services.

36. Please provide the average number of male and female building occupants during the week and the average number of male and female building occupants during the weekend.

RESPONSE: The average number of occupants varies.

37. Are there surges in building occupant numbers and will the custodial contractor be notified in advance of these surges?

RESPONSE: There are occasional special events in which the contractor will be informed.

38. How will the successful bidder: dust/clean cubicles, shampoo carpet and wax floors while the building is occupied given the requirement that after hours cleaning is not allowed?

RESPONSE: Coordination will occur between the RFOS, AFOS, Facility Coordinator, and tenant personnel.

39. Vacuuming carpeted areas shows up as a monthly task, but not a weekly task. Are we correct to assume that carpets are to be vacuumed monthly?

RESPONSE: Yes. Refer to Section 5.5.1.1 of the Performance Work Statement.

40. Several of the tasks listed in the weekly cleaning CLIN are identical to tasks listed in the monthly CLIN. For instance, Damp mopping, cleaning walk-off matts, and sweeping are identical tasks in both CLINS. If we are already performing a task weekly, can you please clarify how we perform and price it also on a monthly frequency in a separate CLIN? In other words, how can we perform the task once per month as well as every week? It appears to be duplication.

RESPONSE: The contractor is to perform services as outlined in Performance Work Statement and shall provide a price for all firm-fixed-price contract line items on the SF 1449 Continuation Sheets of the solicitation.

41. On the Floor Plan, whatever is with an X I believe we don’t clean. Every other color

(green, Purple or Yellow) that has no X will be serviced, right?

RESPONSE: Correct.

43. What's the difference between the main floor and first floor?

RESPONSE: The USARC/Training Center has a first floor and second floor. The AMSA/OMS only has one floor, the main floor.