Questions and Answers - Grounds - Baltimore MD002.pdf

Questions and Answers

W15QKN-24-Q-5117

Baltimore, MD (MD003/005) Grounds Maintenance Services

Dated 29 August 2024

1. If there is an incumbent, can the government please provide the most recent contract award number/contact value?

Answer: Purchase Order: W15QKN-19-P-1235 Total Contract Value: $103,140.00 Contractor: Diamond Services, Inc.

2. Is the number of mows, edging, trimming the total for both locations or are they separated for each location?

Answer: The Contract Line Item Numbers are separated by locations and servcies. Refer to Section SF 1449 – CONTINUATION SHEETS for all Contract Line Item Numbers

(CLINS).

3. May I provide proof of insurance at the time of contract award? Or must I submit it now with my quote?

Answer: Refer to Solicitation W15QKN-24-Q-5117 INSTRUCTIONS TO OFFERORS, Section 10. Completing a Quote for Submittal, Sub-paragraph f. which states in part, “Offerors shall submit with their offer, their valid Certificate of Insurance, as prime contractor, in accordance with the requirements and applicable insurance amounts set forth within the solicitation at FAR clause 52.228-5, “Insurance – Work on a Government Installation,” and “Insurance Requirements.”

Required Insurances:

a. Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State Workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so comingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)

b. General Liability.

1. The Contracting Officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

2. Property damage liability insurance shall be required only in special circumstances as determined by the agency.

c. Automobile Liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

4. Is this contract evaluated on best value or least cost?

Answer: Please refer to Solicitation W15QKN-24-Q-5117 ADDENDUM TO CLAUSE 52.212-2 which states in part”

Evaluation – Commercial Items

a. The Government will award a purchase order resulting from this solicitation to the responsive, responsible offeror able to meet the requirements of the Solicitation and Performance Work Statement, with the lowest total aggregate price. Although the Government intends to award without discussions, if the price cannot be determined fair and reasonable, negotiations may commence. The Government reserves the right to seek additional information to determine price fair and reasonableness.

b. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). The Past Performance Information Retrieval System, the Federal Awardee Performance and Integrity Information System, as well any other Government-sponsored information available, may be utilized to help make a responsibility determination in accordance with FAR 9.104.

c. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

5. Can you share the sign-up list for the site visits from 8/16/24 and 8/23/24?

Answer: Please submit a Freedom of Information Act Request (FOIA) to the following point of contact:

FOIA Officer: Nadine Schneider - nadine.k.schneider.civ@army.mil FOIA E-mail Address: usarmy.pica.acc.mbx.accnj-foia-requests@army.mil

6. Is this contract replacing an expiring contract?

Answer: Solicitation W15QKN-24-Q-5117 is a follow-on requirement to Purchase Order

W15QKN-19-P-1235.

7. How is trimming square footage determined?

The average string trimmer / weed-whacker has a trimming radius of approx. 1 Square Foot, therefore a trimmer trims 1 SF per each Linear Foot (LF). When estimating fence lines, the LF number is doubled since we trim both sides of the fence.

8. Are there any post-award submittals that we should be aware of? If so, could you please provide the relevant information?

Answer: Please refer to the Performance Work Statement