QUESTIONS AND ANSWERS - W15QKN-24-Q-5105 - 30 JUL 2024.pdf

QUESTIONS AND ANSWERS

W15QKN-24-Q-5105

Grounds Maintenance Services – Easton, PA (PA207)

1. How would you like the proposal submitted?

ANSWER: Reference Solicitation, Instructions to O erors, para 9, for detailed instructions on completing a quote for submittal.

2. What was the Notice ID # for the last company that provided this service? What was the dollar amount awarded?

ANSWER: The previous Contract Number is W15QKN-19-P-1204. Total Award Amount of the previous contract, inclusive of options: $50,273.44.

3. If there's an incumbent, can the government please provide me with the most recent contract award number?

ANSWER: The previous contract was awarded to JOLIVA TRUCKING, LLC.

4. Regarding the pricing for this solicitation, how many trees will need to be maintained.

ANSWER: This information is not available. A site visit is highly encouraged. In no event shall failure to inspect the site constitute grounds for a claim after contract award. No additional site visits will be accommodated beyond the pre-scheduled site visit dates/times.

5. What type of plants did the USAR want planted in the beds?

ANSWER: There are no plants to be planted. The flower beds are to be weeded. In accordance with Performance Work Statement (PWS), para. 5.4.5:

5.4.5 - WEEDING/PLANTING BED MAINTENANCE - When applicable and specified as line item - All visually prominent planting beds (identified by the COR) shall be kept attractive and free of weeds during the growing season and will be completely and fully weeded once (1) per month or approximately every 30 days, or as directed by the COR (NTE 8 times per year). All weeding debris will be removed within four (4) hours after performed weeding at no additional cost to the government.

6. I have a question about the retention basins. Do they need to be trimmed? They are currently overgrown but the map shows that they are to be trimmed once a month.

ANSWER: Reference the PWS para’s below for services required to retention ponds.

2.12 TRIMMING: Horizontal cutting of grass. Along all mowing lines to include but not limited to trimming of sidewalks, curbs, gardens, walkways, fence lines, retention ponds, solar panels and culverts.

5.4.1. MOWING. All grass cutting equipment will arrive at the site with mowing blades in a sharp condition. Mowing shall include areas identified in the site map to include but not limited to embankment, parking lots, retention ponds, drain basins, displays and isolated areas. Contractor’s responsibility to maintain all areas to the commercial standards. This includes but not limited to overgrown areas that have not been maintained. To bring the area up to the commercial standard, the contractor is responsible to complete as specified on maps at no additional cost. The methodology to bring the property up to the standard is up to the contractor and not dictated by the Government. During the growing season grass shall be cut to a height no higher than three (3) inches and no less than two (2) inches. All clumps and/or clippings must be removed within four (4) hours after being cut. The Contractor shall remove and dispose o site, at no extra cost to the Government. Grass will be cut approximately every 14 days or as directed by the COR/RFOS.

Routine policing of the grounds will be conducted during mowing services and all site areas, walkways, and parking areas shall be kept free of debris/trash/clippings by either sweeping or blowing and disposed. Contractor will not blow clippings, debris or trash into the retention ponds or inflow/outflow. The contractor is responsible to remove all branches or limbs (up to 2 inches in diameter) from the areas prior to mowing. The branches and limbs shall be removed o site.

Government dumpster will NOT be used for disposal.

5.4.3 TRIMMING: When applicable and specified as line item. All areas of the site must be properly trimmed during the period of performance as specified in PWS 5.3 schedule of work, or as directed by the COR/RFOS. Trimming shall occur once a month within the Northern Region (CT, DE, ME, MA, NH, NJ, NY, PA, RI & VT) from April to November which equates to a quantity of 8. Trimming shall occur once a month within the Southern Region (MD, VA & WV) from March to November which equates to a quantity of 9. Trimming shall include but not limited to all walks, both sides of fence lines, 10 ft inside and outside of fence line to easement of 99th property, plazas, roadway curbs adjoining turf areas, retention ponds (to include slope areas if present), culverts and photovoltaic (solar panels) shall be cleanly trimmed and consistently maintained throughout the growing season to maintain a commercial standard. Contractor will remove all debris and discard o site.

5.4.7 MAINTAIN RETENTION PONDS: When applicable and specified as line item. Remove trash or debris that has accumulated at pond’s edge. Vegetation at the edge of ponds that meets the grass area, to include the slope areas if present, should be well maintained by cutting and trimming. Any overgrowth shall be reduced. If pond is surrounded by a fence, the fence line needs to be trimmed on both sides.