Solicitation W15QKN-23-Q-5064 Questions and Answers Dated 08 June 2023.pdf

Questions and Answers Solicitation W15QKN-23-Q-5064

Grounds Maintenance Services Coraopolis, PA (PA166) Dated 08 June 2023

Q1. Can you provide the current contract holder and their current contracted price?

A1. Name of Incumbent: Grassman Lawn Care LLC

Contract Number: W15QKN-20-P-5131

Total Contract Amount: $181,679.02

Q2. Please provide your preferred method for submitting our quote.

A2. Please refer to Solicitation W15QKN-23-Q-5064 INSTRUCTIONS TO OFFERORS. All quotes shall be submitted to Christina Elardo, Contract Specialist via email: christina.m.elardo.civ@army.mil and Katie Lyons, Contracting Officer via e-mail: katie.j.lyons.civ@army.mil . Refer to SAM.gov for all Solicitation postings.

Q3. There is a section of Japanese Knotweed that is listed as a mowable section behind building USARC. Is the contractor to maintain this section on a regular basis or is it deemed an exception area?

A3. This section is deemed as an exception.

Q4. Section 5.4.5 of the Performance Work Statement (PWS) states that there are retention ponds that need to be maintained. Where are they located?

A4. Please note that PWS Section 5.4.5 MAINTAIN RETENTION PONDS states in part “when applicable and specified as a line item”. There are no Contract Line Item Number (CLINs) for “Retention Ponds” in Solicitation W15QKN-23-Q-5064.

Q5. Is mulching required this season?

A5. Mulching is not required this season since May 2023 has passed. Please refer to PWS Section 5.4.8 MULCHING which states in part “all planting beds and trees that have existing mulch around them shall have a fresh (3) inch coating of mulch uniformly applied to them in May (prior to Memorial Day)”.

Q6. Are the 16 cuts for the remainder of this year or for next year as well?

A6. The 16 cuts (mowing) are required for the entire base year. Reference Solicitation W15QKN-23-Q- 5064 CLIN 0001, BY-MOWING-PA166 quantity of 16.

Q7. Are you open to weekly maintenance during the growing periods and biweekly when not growing as much?

A7. Please refer to PWS Section 5.3, SCHEDULE OF WORK which states in part “The contractor shall provide grounds maintenance services for the areas set forth on site map. The contract period for grounds maintenance service is March through November in the Southern Region, which includes Maryland (MD), Virginia (VA), and West Virginia (WV), and April through November in the Northern Region, includes Maine (ME), New Hampshire (NH), Vermont (VT), Massachusetts (MA), New York (NY), New Jersey (NJ), Pennsylvania (PA), Rhode Island (RI), Connecticut (CT), and Delaware (DE), of the respective fiscal year indicated in the contract, unless otherwise approved by the contracting officer.

Prior to commencing any work, the Contractor shall submit a schedule via email of operations to the COR/RFOS for approval. The mowing schedule shall be subject to change in order that the contractor’s operations do not conflict or otherwise disrupt normal operations of the government in the facility involved. In the event the mowing is not necessary when scheduled, the COR/RFOS will contact the contractor 48 hours prior to the work scheduled. The cancelled mowing will be credited and if necessary rescheduled to another date at the discretion of the COR/RFOS. A PRE WORK Meeting between COR/RFOS, Contracting Officer and vendor will outline all scheduling of grounds maintenance to include rescheduling due to inclement weather or event at facility”.