SOW LIK 56th MP CO 24NOV20 draft.docx

Statement of Work (SOW) for Lodging-in-Kind with Meals Mesa, Arizona

1. GENERAL: The Army Contracting Command – New Jersey, in support of the 56th Military Police Company (Combat Support) has a requirement for lodging and meals for a three (3) day Pre-Mobilization training event in Mesa, Arizona.

The Contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items, necessary to provide lodging and meal services for 90 Soldiers during their Pre-Mobilization Event starting 3 January 2021 and ending on 6 January 2021 as defined in this Statement of Work (SOW).

2. References:

3. PURPOSE: Lodging and meals are required to support Soldiers attending the Pre-Mobilization Training Event located at 7334 E. Ulysses Avenue Mesa, Arizona 85212. The lodging facility and meals must adhere to AR 30-22, section 3-24. Soldiers shall be housed at a maximum of two (2) Soldiers per room. The AR 30-22 states that Soldiers shall have access to three square meals per day, served in compliance with the published/listed nutrition standards.

The lodging facility shall support the requested amount of forty-five (45) double rooms for Soldiers attending the Pre-Mobilization Training Event. The period of performance is for four days and three nights, 3 January 2021 through 6 January 2021.

The lodging facility shall support a total maximum amount of forty-five (45) double rooms for 80 Soldiers. The meals necessary include breakfast, lunch, and dinner for 80 Soldiers.

Billeting: All rooms shall be at one location and shall be within a 5-mile radius of 7334 E. Ulysses Avenue Mesa, Arizona 85212. The distance will be calculated by estimating the distance from the hotel to the exact address provided above. The distance will be calculated by using Google Maps.

Period of Performance: 3 January 2021 through 6 January 2021, a total of three (3) room nights.

4. DESCRIPTION:

Lodging:

Total number of double occupancy rooms: 45.

All rooms are to be located at the same facility.

Sleeping rooms shall be provided at or below the prevailing per diem rates in accordance with the per diem thresholds.

Rooms shall be constructed and finished to provide good light and sound attenuation. Access to individual rooms shall have interior access.

Sufficient electrical outlets shall be available and in good working condition.

All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each room occupant shall be provided with a room key. Access to sleeping rooms shall be via interior corridors.

Bathrooms must be in a sanitary condition. Bathrooms must contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms shall have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers, etc. The shower or shower/tub combination shall have shower doors or curtains.

Rooms shall have adequate heating and cooling capabilities.

Each room must contain at a minimum; television with cable access, internet access, iron and ironing board, and alarm clock. A refrigerator and a microwave are also preferred, but not required.

Vendor’s location must have accessible parking area and be free of drugs and prostitution. Health and Fitness Center, Recreation Area (pool), and Business Services Center at no cost to the Soldiers is preferred but not required.

Double occupancy room shall have two standalone beds (a pullout does not constitute a bed).

All rooms will be non-smoking, free of bed bugs, lice, rodents or anything that will make the living conditions unsafe and/or unhealthy.

Daily custodial services shall include, but is not limited to, room cleaning, bed making, linen change (as required), adequate quantities of soap, bath towels, hand towels, sanitized drinking glasses, facial tissues, and a cloth bath mat.

The contractor’s facility shall comply with all applicable fire and safety codes and regulations.

The hotel presented to the Government shall be Federal Emergency Management Agency (FEMA) approved.

4.2 Meals:

Total # Breakfast

Total # Lunch

Total # Dinner

Total # Meals

The Contractor shall provide 640 meals throughout the period of performance and at the locations listed above. Special dietary restrictions will be identified and accommodated for an on as-needed basis. Vegetarian options shall be available. Food and beverage charges are based upon a total of servings per meal. Self-serve beverage stations are preferred at each meal.

Local government per diem meal rates for food shall apply.

All utensils, plates, napkins, etc. shall also be provided by the contractor.

All Military personnel shall clean up their area and trash when finished eating each meal.

The following meal options shall be comprised of one of the following service style types: either (1) hot food buffet or (2) cafeteria style of (3) some other applicable style that must adhere to the rest of this SOW.

4.2.1 Breakfast: Hot food shall be available from 0600 to 0700 (6:00 AM to 7:00 AM) on the following days: 4 January 2021, 5 January 2021, and 6 January 2021. Meals shall include such items as: pancakes, bacon, sausage, eggs, ham, assorted fresh fruit, pastries, and cereal. Drinks shall consist of coffee, milk, and juice. Total meals for breakfast shall be for 80 persons for three (3) days for a total of 240 meals.

4.2.2 Lunch: Hot food shall be available from 1200 to 1330 (12:00 PM to 1:30 PM) on the following days: 4 January 2021 and 5 January 2021. Meals shall include such items as: garden salad with assorted toppings and dressings, meat selections, vegetables, and starch selection. Drinks shall consist of coffee, milk, tea and juice. Total meals for lunch shall be for 80 persons for two (2) days for a total of 160 meals.

4.2.3 Dinner: Hot food shall be available from 1730 to 2030 (5:30 PM to 8:30 PM) for the following days: 3 January 2021, 4 January 2021, and 5 January 2021. Meals shall consist of chicken, beef or fish, vegetables, soup or salad, and dessert. Drinks shall consist of coffee, milk, tea, and soft drinks. Total meals for dinner shall be for 80 persons for three (3) days for a total of 240 meals.

Total meals provided shall be 640.

5. SECURITY/HEALTH: The approved facility shall be secured enough for Government’s information, supplies, equipment, and other properties. Entry access to sleeping areas shall be through hotel interior corridors/main lobby. Additionally, the approved facility with security cameras or a security guard on property for after hour protection. All rooms will be non-smoking, and free of bed bugs, lice, rodents, or anything that will make the living conditions unsafe and/or unhealthy. The lodging POC (provided at contract award) will conduct a site visit prior to award of contract to ensure that the facility meets the criteria listed herewith in this SOW such as safety/security etc. All rooms will be non-smoking, and free of bed bugs, lice, rodents or anything that will make the living conditions unsafe and/or unhealthy.

6. ROOMING LIST: A complete berthing list will be forwarded to the Lodging Facility 72 hours before check in by the 56th MP CO (CS) Lodging point of contact. The list will include each Soldiers’ name, rank, gender, check-in date, and total number of days authorized.

7. INVOICING/BILLING: The Government will only pay for actual rooms used. Occupied rooms will be accepted and invoiced as appropriate utilizing Wide Area Work Flow (WAWF). The contracted cost shall not exceed the local authorized Per Diem rate for both lodging and meals. Personal expenses in guest rooms, such as ordering movies, telephone fees, laundry and room service will be paid by the guest. The Federal Government is tax exempt. If needed, the Government will provide the hotel with the appropriate sales tax exemption forms for their records.

8. ADVANCE NOTIFICATION PERIOD: The Government reserves the right to cancel any or all portions of a reservation up to 24 hours prior to the start date. The cancellation notices will be issued by the Contracting Officer (KO). The Contractor shall waive any charges against the Government due to the cancellation and release it from all obligations under the contract if the Government meets the deadlines above.