Attachment 1 SOW - Fort Indiantown Gap PA dated 3 December 2019 FINAL.pdf

STATEMENT OF WORK (SOW)

STUDENT LODGING SUPPORT FOR

REGIONAL TRAINING SITE-MAINTENANCE

80TH TRAINING COMMAND

Hotel accommodations in support of the Regional Training Site- Maintenance (RTS-M)

Fort Indiantown Gap Student Lodging Program located at 3-201 Coulter Road, Annville

PA 17036.

1.0 INTRODUCTION

Regional Training Site- Maintenance (RTS-M) Fort Indiantown Gap (FIG) conducts ordnance focused Military Occupation Code- Training (MOS-T) and Non-Commissioned

Officer Education System (NCOES) classes receiving students from different geographical locations within the continental USA. RTS-M FIG provides training for ordnance focused training areas.

2.0 BACKGROUND

RTS-M FIG purpose is to safely and successfully prepare, educate, train, and develop students within Training and Doctrine Command (TRADOC), The Army School System

(TASS) procedures, Combined Arms Support Command (CASCOM) instructional and accreditation standards, and 94th Training Division requirements. RTS-M provides ordnance-focused MOS-T (91B/91D) and functional Additional Skill Identifier H8

(ASIH8) training to attached Soldiers and DOD Civilians in a one, two, or three-week resident total army training-system (TATS) course to enable armed forces components to meet mission requirements.

3.0 OBJECTIVES

3.1. Requirement: To provide lodging accommodations for students attending course at RTS-M FIG. Lodging accommodations are essential to meeting TRADOC requirements.

3.2. Period of Performance:

Base Period: 3 January 2020 through 13 November 2020 Option Period 1: 8 January 2021 through 19 November 2021.

3.3. Place of Performance: All rooms shall be in one facility and within a 15-mile-radius of 3-201 Coulter Road, Annville PA 17036. The distance will be calculated by utilizing Google Maps.

3.4

Table 1: Base Period

CLIN Description Quantity # of Nights

0001 Double Room 3 -24 January 2020

8 21

0002 Double Room 5-17 January 2020

8 12

0003 Double Room 17 January 2020 –07 February 2020

8 21

0004 Double Room 24 January 2020 –14 February 2020

8 21

0005 Double Room 19 February 2020 -11 March 2020

8 21

0006 Double Room 21 February 2020 -13 March 2020

8 21

0007 Double Room 11-20 March 2020

8 9

0008 Double Room 13 March 2020 -03 April 2020

8 21

0009 Double Room 01-22 April 2020

8 21

0010 Double Room 10 April 2020 -01 May 2020

8 21

0011 Double Room 22 April 2020 -01 May 2020

8 9

0012 Double Room 01-22 May 2020

8 21

0013 Double Room 10-22 May 2020

8 12

0014 Double Room 22 May 2020- 12 June 2020

8 21

0015 Double Room 29 May 2020-19 June 2020

8 21

0016 Double Room 10-26 June 2020

13 16

0017 Double Room 10 June 2020-01 July 2020

8 21

0018 Double Room 19 June 2020 -10 July 2020

8 21

0019 Double Room 1 July 2020 -10 July 2020

8 9

0020 Double Room 15 July 2020 -05 August 2020

8 21

0021 Double Room 31 July 2020-21 August 2020

8 21

0022 Double Room 05-14 August 2020

8 9

0023 Double Room 05-21 August 2020

13 16

0024 Double Room 21 August 2020-11 September 2020

8 21

0025 Double Room 23 August 2020-04 September 2020

8 12

0026 Double Room 04-25 September 2020

0027 Double Room 02-23 October 2020

8 21

0028 Double Room 04-16 October 2020

8 12

0029 Double Room 14-30 October 2020

13 16

0030 Double Room 16 October 2020- 06 November 2020

8 21

0031 Double Room 23 October 2020-13 November 2020

8 21

0032 Double Room 13-20 November 2020

8 7

Total Base Year 2020 271 559

Table 2: Option Period 1

CLIN Description Quantity # of Nights

1001 Double Room 8-29 January 2021

8 21

1002 Double Room 8-27 January 2021

8 19

1003 Double Rooms 10-22 January 2021

8 12

1004 Double Room 22 January 2021 –12 February 2021

8 21

1005 Double Room 27 January 2021 –12 February 2021

8 16

1006 Double Room 29 January 2021 –19 February 2021

8 21

1007 Double Room 19- 26 February 2021

8 7

1008 Double Room 19 February 2021-10 March 2021

8 19

1009 Double Room 10-26 March 2021

8 16

1010 Double Room 12 March 2021 -02 April 2021

8 21

1011 Double Room 02-23 April 2021

8 21

1012 Double Room 07-23 April 2021

13 16

1013 Double Room 09-28 April 2021

8 19

1014 Double Room 23-30 April 2021

8 7

1015 Double Room 25 April 2021 -07 May 2021

8 12

1016 Double Room 28 April 2021-14 May 2021

8 16

1017 Double Room 05-21 May 2021

13 16

1018 Double Room 07-28 May 2021

8 21

1019 Double Room 21 May 2021 -09 June 2021

8 19

1020 Double Room 04-25 June 2021

8 21

1021 Double Room 09-25 June 2021

13 16

1022 Double Room 09-25 June 2021

8 16

1023 Double Room 25 June 2021-16 July 2021

8 21

1024 Double Room 09-28 July 2021

8 19

1025 Double Room 14-30 July 2021

13 16

1026 Double Room 16-23 July 2021

8 7

1027 Double Room 28 July 2021- 13 Aug 2021

8 16

1028 Double Room 06-27 Aug 2021

8 21

1029 Double Room 08 Aug 2021- 24 August 2021

8 16

1030 Double Room 11-27 Aug 2021

13 16

1031 Double Room 20 Aug 2021- 08 September 2021

8 19

1032 Double Room 27 Aug 2021- 17 September 2021

8 21

1033 Double Room 17-24 September 2021

8 7

1034 Double Room 01-22 October 2021

8 21

1035 Double Room 03-15 October 2021

8 21

1036 Double Room 13-29 October 2021

13 16

1037 Double Room 15 October 2021- 05 November 2021

8 21

1038 Double Room 22 October 2021- 12 November 2021

1039 Double Room 12-19 November 2021

8 7

Total Option Year 2021 342 659

3.5. Room roster: A roster will be provided to the contractor by the Government Point of Contact at least 72 hours prior to scheduled check in.

3.6. Advance Notification Period: The Government reserves the right to cancel any or all portions of a reservation 72 hours prior to the scheduled start date. The cancellation notice will be issued by the Contracting Officer (KO). The Contractor shall waive any charges against the Government due to the cancellation and release it from all obligations under the contract if the Government meets the deadline above.

4.0 SCOPE OF WORK

4.1. The location of the selected hotel shall be within 15-miles radius from the supported unit address at 3-201 Coulter Road Annville, PA 17036.

4.2. The contractor (hotel facility) must be able to accommodate the requested and forecasted double rooms for each contracted period of performance.

4.3. The Army Standard for Housing for this request is two (2) Soldiers per room (Double Room Occupancy). Females and males must be housed in separate rooms.

4.3.1. Double occupancy room shall contain but not limited to adequate net living and sleeping areas. No more than two people shall be assigned to a double occupancy room and no more than one person shall be assigned to a single room. ROLL away beds and pullout sofas cannot be considered as double occupancy rooms.

4.4. Rooms shall be constructed and finished to provide good light and sound attenuation.

4.5. All rooms shall be non-smoking, have sufficient electrical outlets in good working conditions, and be free of bed bugs, lice, rodents or anything that will make the living conditions unsafe and/or unhealthy.

4.6. All rooms shall include the: Wi- Fi internet access, television with cable access, a refrigerator, a microwave, a kitchenette, a coffee maker, Iron and iron board, alarm.

4.7. Bathrooms must be in a sanitary condition. Bathrooms must contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror.

Additionally, bathrooms should have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains. All electrical outlets must be in good working condition and meet State Code.

4.8. All entrance doors to rooms shall have interior security locks. Each room occupant shall be provided with a room key. Access to sleeping rooms shall be via interior corridors.

4.9. The hotel shall have onsite laundry capabilities, a Health and Fitness Center and

Business Services Center.

4.10. Vendor’s location must have accessible parking area and be a category A area, free of drugs and prostitution

4.11. The contracted hotel shall have the personnel, equipment, tools, materials, supervision, and other items necessary to perform and provided the serviced described on this Performance Work Statement (PWS).

4.12. The contractor will only be paid for used /occupied rooms at the negotiated and contracted rate for the period of performance. On the morning following the check in date, any rooms not filled will be released for sale to the general public and will not be chargeable as “No Shows” under the contract.

5.0. Personal Expenses

Personal expenses in guest rooms such as long distance phone charges, movie rentals, laundry, room service, food or other incidentals will be paid by the guest and shall not be billed under the resultant contract.

6.0. Security:

The sleeping room areas shall be accessed through a Lobby, and the facility internal corridors. The Sleeping rooms shall provide sufficient security to the tenants such as double bolt doors, and lock windows to protect the tenants and government supplies, equipment and properties. Parking Area shall be within the Hotel property at no cost to the soldier. Parking areas shall be well illuminated for the safety of the lodging tenants and vehicles.

7.0. Invoicing:

The room and night quantities are a forecast and estimate to the best knowledge of the serviced agency. There for, the contractor shall only invoice used and occupied rooms at the end of each performance period. The contractor shall only invoice for actual rooms used. A Copy of each occupied and invoiced room must be furnished to the service agency by the end of each performance period. Actual services provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. Invoices shall be submitted and accepted by the Agency

Representative using the Wide Area Work Flow (WAWF) system using DODDAC

W81BAK.

8.0. Contractor:

The Contractor shall immediately familiarize him/herself with the invoice procedures in the Wide Area Work Flow (WAWF). The contractor shall immediately communicate and coordinate all requirements with the Serviced

Agency Representative annotated in the contract agreement.

9.0 Other:

9.1 All sleeping rooms must be at or below the Government’s per diem rate.

9.2 The Federal Government is tax exempt. The facility furnished shall be solely on the basis of double occupancy. Double occupancy means two individuals assigned to a room with two beds, the contractor shall charge the government the single occupancy room rate.

10.0 Definitions:

10.1. Contractor: The term as used on this requirement refers to the primary

(prime) contractor or vendor with whom the contracted agreements and terms are set forth.

10.2. Contracting Officer (KO): The government official who has authority to enter into contract, administer or terminate contracts. He/she can make related determinations and findings on behalf of the government. The

Contracting Officer is the ONLY individual who can legally bind the government.

10.3. Contracting Agency: Organization receiving the goods or service described on the contract agreement.