07-28-20 QUESTIONS AND ANSWERS.docx

QUESTIONS AND ANSWERS – MEP POLE LIGHTS 07-28-20

1. Are the pole bases to be demo’d and installed with new?

A: Only if the current ones cannot be re-used, and we would have to be made aware beforehand, as to why

2. If new bases are required is precast acceptable?

A: Yes, as long as it meets or exceeds the specs of the existing bases

3. What do we do with the existing lighting circuit given the new lights are solar?

A: Per SOW "11.8.1.5. Contractor shall be responsible for capping wires at the pole hand hole and disconnecting them at the source. This must be IAW USACE/UFC/NEC requirements/specifications"

4. A few poles have vegetation and are over grown. Who will be responsible for trimming the areas?

A: If vegetation in or around light pole interferes with the required demo/installation task, contractor is allowed to cut back that vegetation.

5. Who will be responsible for moving the sea containers in the way?

A: Army Reserve

6. Some poles are between fences. If the existing fence is to be demo’d, who will furnish and install the new fence?

A: The fence should not need to be demo'd if it does, it will need to be replaced by the contractor

7. If new bases are required who will be responsible for the asphalt and work?

A: The Contractor

8. UFC - 4-171-05 ARMY RESERVE FACILITIES for a MEP area lists a light pole spec standard of steel, 9.1 meters in length. Should this spec be used in determining new pole requirements?

A: As long as it matches or exceeds existing light poles while IAW USACE/UFC/NEC requirements/specifications, it will be deemed acceptable

9. UFC - 4-171-05 ARMY RESERVE FACILITIES for a MEP area lists the maintained average light level should be 0.2 foot-candles throughout the MEP area. Should this spec be used in determining new solar lighting requirements?

A: A: As long as it matches or exceeds existing lighting output while still being IAW USACE/UFC/NEC requirements/specifications, it will be deemed acceptable

10. The current foundations may not be able to support the required solar lighting systems and new poles. Is it understood by the base that removal of the existing foundations and installation of new foundations could be part of the scope of work?

A: Yes, per the SOW: 11.8.2.5. Contractor shall inspect existing concreate base and light poles and make any necessary repairs to verify the structural integrity of poles. Reference attachment 2.

11. Please confirm if we are replacing the existing concrete pole bases. There is no possibility to justify structural stability and structural accessibility or proceed with design modification of the existing concrete bases without concrete probes and structural testing. Some concrete based are different in sizes and shapes that shown on Contract Drawing # 2.

A: The SOW states if the base can be re-used, it should be re-used. If it cannot, it needs to be repaired, or replaced to meet requirement. If a probe is the only way to determine this, it can be added to the contractor’s proposal.

12. Please provide specs on lighting poles and light fixtures that need to be used in this project. This information is important for bidding purposes (equal data for all bidders).

A: As builts of existing light poles are not available. If another site visit is needed to determine exact dimensions, it can be arranged. New light pole should match as close to if not exactly in height and diameter. The light fixture itself should match as close to the current style as possible. Selection will need prior approval from RFOS. Output of light fixture needs to match or exceed current fixtures output.

13. What are we doing with existing wiring and conduits buried underground?

A: Per SOW 11.8.1.5. Contractor shall be responsible for capping wires at the pole hand hole and disconnecting them at the source. This must be IAW USACE/UFC/NEC requirements/specifications. Can reference attachment two for wire location.

14. Whose responsibility is it to move the containers at the back of the building OMS, to gain access to Lighting poles on the back of the building OMS containers have to be moved, whose responsibility is it and where are they moving to?

A: The Army Reserve’s responsibility

15. Who is responsible for discarding of the light poles being removed?

A: The Contractor’s responsibility

16. Please provide us with information on liquidating damages.

A: There Is no Liquidated damages clause, FAR 52.211-12 in this solicitation. We don't put in unless contract greater than 700K.

17. Contract documents say work to be completed with in 90 days, is the 90 days from contract being awarded or 90 days from material on site?

A: Its 90 days from the Notice to Proceed which is issued after the Contract is awarded.

18. If 90 days from contract being awarded, is there probability of getting extension, the poles are special ordered and can only be released after specs are approved and it takes approx. 6-8 weeks to get them A: There cannot be extensions given.

19. Who is responsible for tree cutting and bush removal to obtain access for working area? Is any park permit required for this work?

A: If you are referring to the vegetation around the light poles, the contractor will be responsible, and a permit will not be required

20. If any existing fencing should be removed / and reinstall after to get an access to the poles whose responsibility is it?

A: It is not believed to be required, but if it is, the contractor will be responsible.

21. Please confirm that this is Hazmat FREE project (there are NO ACM, lead based paint or PSB and Mercury removal work involved) A: Correct

22. Please specify if work can be done in phases or entire area will be available for work A: If needed, work can be done in phases

23. Please confirm that trenching is not part of this contract. Existing underground lines will be reused.

A: Correct

24. A pole on the back of the building OCM is on the hill area, If new base is to be done how are we reinforcing the base A: Perhaps utilizing a stepped footing

25. Is it possible to extend the bid due date for this project, Due to Covid delays we are having difficulties getting answers from manufacturers?

A: We cannot extend the bid due date.

26. Do the existing concrete piers need to be demolished? If not, when the existing light poles are removed, how are the existing wires terminated?

Does the wiring need to be pulled back out of the conduit back to the source?

A: Per the SOW: 11.8.2.5. Contractor shall inspect existing concreate base and light poles and make any necessary repairs to verify the structural integrity of poles. Reference attachment 2. Also, 11.8.1.5. Contractor shall be responsible for capping wires at the pole hand hole and disconnecting them at the source. This must be IAW USACE/UFC/NEC requirements/specifications. Can reference attachment two for wire location.

27. What is the style, diameter and length of the new light poles?

A: Style, length and diameter should match the existing poles

28. What size solar panels are required?

A: Please see attachment one, panel should not exceed past the light fixture in length.

29. What size LED luminaire is required? What style?

A: Style should try to match current fixture as best as possible. LED luminaire needs to meet or exceed current light output

30. How many batteries are required per luminaire?

A: However many batteries the selected luminaire is required to hold.

31. Who provides the utility mark-out in the event of demolition and new installation of the new concrete piers?

A: The contractor would be responsible