W15QKN20Q0063 Attachment 0003 Instructions to Offerors Basis of Award.pdf

RFQ W15QKN-20-Q-0063 CCNJ-ET

Attachment 0003 – Instruction to Offerors & Basis for Award

A. 52.212-1 Instructions to Offerors—Commercial Items. (JUN 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

B. SPECIFIC QUOTE INSTRUCTIONS: This section contains general proposal submission instructions as well as specific proposal requirements for this solicitation.

B.1. GENERAL INSTRUCTIONS ON PROPOSAL PREPARATION

B.1.1. A complete Firm Fixed Price (FFP) proposal, to include subcontractor proposals, shall be submitted in the English Language and in terms of U.S. dollars. The contractor shall ensure consistency between the technical and cost proposal. The basis and rationale for all proposed costs shall be provided as part of the proposal to enable the contracting officer to evaluate the reasonableness of the proposed price. The contracting officer will consider the nature and extent of any proposal inadequacies, to include those related to subcontract proposals, when assessing/negotiating profit/fee.

B.1.2. Proposal shall be submitted by email to the following address no later than 3 PM on 2 September 2020.

Army Contracting Command - New Jersey Attn: Michael J. Kline, CCNJ-ET Phipps Road, Building 9 Picatinny Arsenal, NJ 07806-5000 Email: Michael.j.kline56.civ@mail.mil

B.1.3 The proposal must be submitted electronically (The electronic version of the proposal may be delivered via the DoD Secure Access File Exchange (SAFE) website at https://safe.apps.mil/about.php. Contact Contract Specialist above to request Drop-Off instructions). The cost proposal and all supporting schedules (bill of material, travel matrix, subcontract proposals, etc.) must be submitted in Microsoft Excel with all formulas intact and functioning, and not as Adobe PDF. All Excel formulas, lookup tables, and links shall be intact, and no links shall exist to files not included in the submission. Excel workbooks shall not contain hidden spreadsheets. PDF or any other types of flat files will not be considered adequate. Failure to comply with these requirements may result in rejection of your proposal. Submittals shall be free of viruses, Trojans, spyware and other malicious code for which appropriate detection and removal/quarantine software exists. The remaining portions of the proposal may be submitted using Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Adobe PDF, and/or MS Project format.

B.2. ADDITIONAL PROPOSAL INSTRUCTIONS

In addition to the above instructions, the following additional documentation is required:

B.2.1 Cost Proposal

B. 2.1.1 A separate element of cost proposal shall be submitted (in Excel format, with all formulas and links in tact) which shall be priced by the contractor’s fiscal year, including labor hours and labor categories with direct labor computations (hours times labor rates), material, subcontracts, other direct costs, indirect rates and costs with computations, travel, profit, etc. The cost proposal shall support the proposed FFP amount and include sufficient information to support the Government’s cost analysis in accordance with FAR 15.404-1.

B.2.1.2 Basis of Estimates (BOEs): Provide BOEs including task descriptions, labor categories and hours, material and ODCs, Performance Work Statement reference, rationale, applicable actual cost history, time phasing, etc.

B.2.2 Description of Technical Approach:

B.2.2.1 The Contractor shall provide detailed narrative describing the proposed approach to meet the requirements of the RFQ. The Contractor shall provide sufficient detail to allow the Government to evaluate that the Contractor has a clear understanding of the requirements, including all data deliverables, schedule and project outcomes.

B.3. SUBCONTRACTING PLAN

3.1 Offer shall be responsible for submitting an acceptable Subcontracting Plan with their proposal in accordance with FAR 19.704, when applicable.

C. BASIS OF AWARD

C.1 This is a sole source acquisition awarded under the Foreign Technology (and Science) Assessment Support Program and under the authority of Federal Acquisition Regulation (FAR) 13.106-1(b)(1) to Oxeon, AB, Borås, Sweden. The resultant purchase order will be awarded pursuant to the terms and conditions contained herein. The Government intends to make a sole source award as a result of the Request for Quote

(RFQ).

C.2 The Government intends to award a single Firm-Fixed Price purchase order without discussions (except for clarifications), however, the Government reserves the right to conduct discussions to permit Offerors to revise their quotations.

C.3 All quotes received pursuant to this RFQ will be evaluated in the same manner. In order to be considered for award, the Contractor must be able to meet all technical requirements stated in the Performance Work Statement.

C.5 DETERMINATION OF RESPONSIBILITY: In accordance with FAR 9.103, award will only be made to an Offeror deemed responsible as per the standards of responsibility set forth in FAR 9.104-1. In addition, the Contracting Officer will not make an award to any Offeror on the currently listed as an excluded party or debarred from receiving a Federal contract award.