QAs_White_Plains_Custodial_19-R-1025_dtd_17_May_19.pdf

Questions and Answers

Solicitation W15QKN-19-R-1025

Custodial Services, White Plains, MD

1Q. 1.5.3. HOURS OF OPERATION. The contractor is responsible for conducting business between the hours of 8:00 AM to 4:30 PM, Monday through Friday. 1.5.6.2. CONTRACTOR

REPRESENTATIVE The contractor shall provide an onsite contractor representative who shall be physically present during normal duty hours. Does this mean the Government will require the contractor representative to be present five days a week from 8:00 AM to 4:30 PM, Monday through Friday except

Federal Holidays?

1A. The contractor needs to be present while contract cleaning services are taking place. The

Performance Work Statement (PWS), has weekly, bi-monthly, and other scheduled service. This is a performance-based requirement. The ways and means of accomplishing the tasks is up to the contactor.

2Q. How many staff/ full-time and part time are present during normal business hours? Also, approximately and how many individuals are present during drill?

2A. Approximate full-time staff during the week, is 33 persons, throughout the month there are

700 Solders that pass through the site monthly.

3Q. How many restroom stalls are in the building?

3A. Between both buildings, there are 19 toilets, 7 urinals, 8 water fountains, and 21 sinks.

Reference the revised site map, attachment 001.

4Q. How many offices?

4A. 91

5Q. How many windows?

5A. 77 windows

6Q. Can you please provide the total square footage of the building? This information wasn’t found on the site map. 48,837, floor plan

6A. See Revised site map Attachment 0001 – MD066 Site Plan- White Plains Custodial

7Q. 1.1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, supplies, supervision, tools, materials, equipment, transportation and other items and non-personal services necessary to provide custodial services. 4.1. GENERAL. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under

Section 3 of this PWS. Will the contractor be responsible for tissue, paper towels, and soap? The

Performance Work Statement (PWS) does state the contractor will furnish all supplies but, doesn’t specify if exactly what supplies, equipment and facilities exactly mean. Will you please provide a rational?

7A. Please see section 4.1 of the PWS. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

8Q. d. Contractors shall provide a valid copy of Certificate of Insurance in accordance with FAR

Clause 52.228-5, Insurance? Can this information be provided after contract award? Will the contractor be allowed to provide a quote from the carrier on the Workers 'Compensation, Employer's Liability and

Automobile Liability?

8A. Please see Supplemental Info/Instructions paragraphs 9 (B) (d), Insurance requirements sections on the solicitation amendment 0001, and information below.

INSURANCE REQUIREMENTS:

FAR Clauses 52.228-5, Insurance – Work on a Government Installation, the following applicable insurance amounts are required at a minimum:

Workers 'Compensation and Employer's Liability

- At least 100,000.00 coverage

General Liability

- Bodily injury liability insurance coverage shall be written on the comprehensive form of policy of at least $500,000.00 per occurrence

Automobile Liability

- Shall provide automobile liability insurance written on the comprehensive form of policy

- At least $200,000.00 per person for bodily injury

- $500,000.00 per occurrence for bodily injury

- $20,000.00 per occurrence for property damage

9Q. 1.4.1 Site Visit. It is urged and expected to have vendors conduct a site visit prior to submitting a quote/offer for the requirement. The companies, who did not conduct a site visit, and wish to bid on this procurement, will this effect there proposal/ranking if they didn’t conduct a site visit.

9A. No, site visit was encouraged but not mandatory.

10Q. I. TECHNICAL a. Ability to perform the requirements of the PWS/solicitation based on the submitted technical approach stating how you will meet the requirements of the PWS/solicitation, to include availability of labor mix (labor classification/number of hours) and material/equipment to perform this effort. When submitting the technical approach, do we need to provide this information, next to each item outlined in the PWS?

10A. The technical approach is up to you as long as it meets the requirements identified in the revised Instructions, paragraph 9 (A) on the solicitation amendment 0001. Your approach must state how you will meet all of the requirements of the PWS.

11Q. On an average how many people are in this facility in a month?

11A. 700

12Q. Due to the fact there is not currently a contract in place for custodial services do you know what the paper usage is in the last two months?

12A. That information is not available.

13Q. On the site visit there were areas told not to clean. Could you provide a list of those areas?

13A. Please reference the revised site map, attachment 0001.

14Q. Please clarify if a room is locked the contractor does not have to clean?

14A. They are marked with red x on the floor plan. They area storage area, maintenance area, mechanical and restricted areas and as noted on the revised site map, attachment 0001, areas with a red X are “not serviced”.

15Q. Could you provide accurate square footage of the Army reserve Center?

15A. See Revised site map Attachment 0001 – MD066 Site Plan- White Plains Custodial

16Q. Contractors are required to provide services during 8-4:30 PM?

16A. As stated in section 1.5.3 pf the PWS: HOURS OF OPERATION. The contractor is responsible for conducting business between the hours of 8:00 AM to 4:30 PM, Monday through Friday except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar directed facility closings. No work shall be performed during non-duty hours, weekends or when the Government has no workforce on duty available for inspection of the

Contractor’s work unless prior approval has been obtained. The contractor must maintain an adequate workforce for uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

17Q. This contract is 12-month base and four, 12-month option periods?

17A. As stated under Contract Administration: PERIOD OF PERFORMANCE: 12-month base period and four, 12-month option periods. Also, refer to the Period of Performance under the applicable

Contract Line Item Numbers (CLINs).

18Q. Where should the Bid be submitted to?

18A. As stated in Amendment 0001 Revised Instructions and Basis of Award: 9. Contractor offers shall be submitted via the Federal Business Opportunity (FBO) website at https://www.fbo.gov/ using the document upload option. Offers received via any other medium shall not be considered.

Instructions are available, if needed, in the FBO Vendor Guide on the FBO website.

19Q. Is this a new requirement?

19A. Yes

20Q. If not please provide name of incumbent and contract price including all option years

20A. This is a new requirement.

21Q. Please provide Square footage of building. Please include type of flooring and amount of SF per each type of flooring.

21A. See Revised site map Attachment 0001 – MD066 Site Plan- White Plains Custodial

22Q. Can you let us know the number of bathrooms?

22A. 8 rooms to include the locker room.

23Q. Will there be a better site map available?

23A. See Revised site map Attachment 0001 – MD066 Site Plan- White Plains Custodial

24Q. Is there any exterior clearing such as porch walkways, sidewalks, etc.?

24A. None is required. Reference the PWS.

25Q. Is there any window cleaning, interior or exterior?

25A.Window cleaning is not part of the cleaning. Reference the PWS.

26Q. Is there a dumpster available for the trash removal?

26A. Yes there is an onsite dumpster for trash that is generated on site, the vendor will be able to use.

27Q. When the stripping and waxing of the floors is to be done, can it be done after normal working hours noted in the solicitation?

https://www.fbo.gov/

27A. The stripping and waxing can be done after hours, but the vendor will have to coordinate with the onsite staff and a government official will have to be on site. The tile is Jonsonite Rubber tile.

See Attachment.